1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute

1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute

Minutes of the Board of Trustees meetings held in 1940.~lCU n \:} COlv.!l',II 'l'T:Q.l'J IVllNUT:E.5 J em1b r y 19, 1940 hesolut i on No.1 - Ac c ept1 g ContrH ct ,No . ~ , Pnys icel trai ning Building Docket tvo . A18bam 'U ,71-F Ee soluti on 10 . ;;; - Acce,bltine: vontre&...

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AU Board of Trustees Minutes
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1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute
Auburn University Board of Trustees
fulltopic AU Board of Trustees Minutes
Auburn University (formerly Alabama Polytechnic Institute); Board of Trustees
Education—Higher Education; History—1929-1945: The Great Depression and World War II
description Minutes of the Board of Trustees meetings held in 1940.~lCU n \:} COlv.!l',II 'l'T:Q.l'J IVllNUT:E.5 J em1b r y 19, 1940 hesolut i on No.1 - Ac c ept1 g ContrH ct ,No . ~ , Pnys icel trai ning Building Docket tvo . A18bam 'U ,71-F Ee soluti on 10 . ;;; - Acce,bltine: vontre< ct 1.0 . 1, V,Oillen ' 5 .l.ionr i tory uroup > Locke.t i.o • .hl tlbcJil/-; 1 ~, 7 ,- - ~ Re.solt:t i on No.3 - AcceJ:.t i yg Contrr,ct l~o . 3, V.o-r-u-€-n-f ~- -C-e. -nter , ."- '--''''---' 1I0Cl{et 1,0 . AlbbCilll& 1:::'7::'- .I! Hesoluti on No . 4 - .hccept ing ContY-Fct Jw. 1 , Libr E<ry .hduit i ons , Docket 10 . Alabf,rr:.a U 76-F Hf's01ution T:l.o . b - Accel>tir , Con'tr8ct t\o . 1, Inl'i:r!Il::ry bui lo i ng , Loci,(E-t 1\0 . J,labf<DlCi 1~ 77 - .lt' Resoh,t i on No . 6 - :Extension of Ti llie on l.iOCK t J'.J.fl08ffiE. l ~' ?;- -F \I"omen ' s J.)oI'IlIi 0 y Gr oup .h.esolu t i OD No . 7 - Lxt~n,ion of Tinl€' on LocKet I~ ' b@hE.l 1~,?3-F' veterinary Clbs::>r oohl 1es01ution No . 8 - ~~tension of ~ime on Locket hlFbEJa~ 1~75 -F lreneI'81 Clasf.room Duil(l i IJg h~sol~tion ~o . 9 - l'~ten~ion of r i mA on ~ocKet 15b£m~ 1~76 - 1 ' Librc-.I-· .Muui t i on Resol1.:.t i on 1":0 . 10- J->.ccepting the Jmeubtor) urfer on LOCKet hlE-,bhIllE. l}'ni- F GenerE'l C1as::-room Bui1dil'g h.eso1uUon .f\Jo . 11 - Accep t ir.g th Amenoctorj 01'fer OIl LOCK.t iilc,u!:iL18 U .. 76-F Librbr) Adait i on bE-solut i on No . li:.- Cancelling Cuntl'clct for 'l'ickt:-t :l!ile , ~ocket Alhb&II.'.8 1<:71-li l' i e1d Hau &6 Hesolution 10. 13- Conf rrine-: AutLori ty on .PrE si~ en t .JUIlCc.n to J! E~ign 8 Registereu oem1rity Resolut i on ho& 14- Conf'6rriIJg ..huthori t) on .2resic.ent; .J.IunCtll1 to lH;siglJ or Request PaYll'f:··nt on b ~pecit'ieu l'egibter€Q 0ecu1'i ty heso1ution ho . 1::)- H.CCFl't.2Ece 01' lLjlliI,ment, Librfcry AUC1ition , i~O. 1::-:76- 1' .n:esolu tion concerning Jui S~ Orr ' c' el~U st ~~- ------- :EXJ£CLYl'IVl!: COiV1MI'I?EE I'IlIN1JT.li:S January 19 , 1940 'I'he meeti ng W1:W celled to order by the .J:'resident Pro Telll.t?ore of 'I'he Alabama Polytechni c Institute anci on roll c1:l.11 the follouJing answered present : Messrs . T . D. Samford , C. S. Culver, Jno. V. Denson, H. D. Merrill. Absent: Governor :Brank M. Dixon, Messrs . Victor H. Hanson, F . W. Hare. The members named cons titute all of the members of the Executive Comrmbttee of the Board 01' Trustees of the Alabama Polytechnic Institute anci those present constitute a QUorum. The following resolution was proposed by C. S. Culver and read in full: REC;OLUTION NO . 1 A REC;OLU'l'ION ACCKPTING CONTRl-iVI' NO . 2 PHYSICAL 'l'RAINING BUILDING - DOC:r.G!:T NO . ALAdf.!,J.\f1A 1271-F -vVl{Eill~:'iili , on February 16, 1939, the ];xecutive Co:m.mi ttee of the Board of Trustees of '1'he Alabama Polytechnic Institute em;ered into an agreement with Murphy Pouhd Construction Company, General Contr~::tct or, Columbus, Georgia, for the construction of a Physical rrraining Building, Contract No.2, Docket No. Ala., 1271-F, for 'the j:.~abama .?olytechnic Institute, Auburn, A.l&bama , and vVFlE.IiB.Jl.,3 , all work under thi s contra ct haS been completed by the contra ctors according to the terms of said contract, and, iVHE1-ill1.,.;.3 , the Architects have accepted. the Physical Training Building, Contract No.2, as completed according to the plans , s:pecificaticlll.E, contr,-' ct, 2,nd 8.l/p_oved change orders, NOW, TlIEREFOhE , BE IT llliSOLVED, that the Executive Committee of the Board of Trustees of The JUabama Polytechnic Institute, does he::.:eb acce:pt the Physical Tr8ining Building, Contract No.2, end acknowledge the completion bnd b.cceptance of the work described in the af ore::~aid contract. ]'ollowing the readine; of the foregoing resoluti on, whic[J. WciS duly discussed, salCl resolution Wt...S seconded by H. D. Merrill 8nd was adopted with tbe following voting aye: T. D. Samford, C. S. Culver, Jno. V. Denson, H. D. Merrill . And the following voting nay: NONE The President Pro 'Iempore declared said resolution cEo.rriea.. The follow'ing resolution was then introduced and f}rorosed by C. S . Culver and reCld in full: RESOl,U'l'ION NO. 2 A RESOLUTION ACCEPTI NG CON'f MC'l' NO. 1 WOMEN' C; DOIWIl'l:OhY Cil.OlT.c, DOCKE'I' NO . J..lA. 1272-F Page 2 Executive Committee January 19, 1940 VtiBEHEA..S , on Decemoer 20 , 1938, the l!;xecuti ve Commi t-tee of the BOC'.l'd of Trustee.:; of The Alabama Polytechnic Institute ent81·ed into an agreement with Foster' & Creighton, Generhl Contractors, Nashville f 'l'ennessee, for the construction of' C'. Women's Dormitory Groul' kno·wn as Contrcct No.1, Docket JUabt,m::; No. 127:::;- F, fo:c rrhe Alabama Polytechnic Institute , A.uburn , A1.auC:llv3. , ana Wlill':L" , all work underdlis con1,r'C1ct h;s been completuu by ·Lhe contrflcto .1.5 acco.l. &­ine; to the terms of said contr[~(;t, and V'I'FlEIIEFS , the ArchitlB'cts have accepted the Women' s Dormitory Group, Contri:<ct No . 1, ::3..3 completiOd according to the plans, specifications, contract, and approved change order:.>, NOVi, TREIU!..FO.HE, BE IT hESOLVED" that the Executive COIrh"1li ttee of -cpe Board of Tru ~teeG of rrhe Al abc.m8 Polytechni c Insti tute, does hereby accept the Women' s Dormitory Groul_, Con-cract No. 1 c~nd c'(;l(noT.lecCf- tbe cornl)letion f;nQ accept<'lnce of' the work descviued in the eforesaid contrae"'.; . Follo\'.'ing the l'eacanv of the foreeoing resolution, which was du13' discussed , said resolution V!U" seconded by H. D. Merrill and \,!,,'8 ado.l.lt.e,ci. VJi tt ·Lhe iollov.in~ voting aye: T. D. Samford, C. S . Culv8J.·, Jno . V$ Densorl , H. D. lVler~~ill . And the following votine; nay: NONE The President Pro Temyol·e declc red said resolution carrieo. . The following resolution Vle;.,s then pro1)08eo by C. S . Culver BIll} reed in full: l{!:l;SOLU'TION NO. 3 A HESOLU'l'ION ACCEPTING CON1~}(; C'l' NO . :3 WQi:,IEN' S GEN'l':;"l~ - DOGl;"::,T NO . PlA. 1272-11' I'vEE1-J!J-,S , on October 12, 19:)9 , the Executive Committee of the B08ro. of TrusteeG of The AICl.b8Iilf-l Polytechnic Institute entered into an aKreeme n"u with Batson-Cook Company, Genel'B.l Contro ctOl·S, west POint, Geor;::i&, for the construction of reI,sirs and al tP.rations of Socit'l Center , Women' s Donni tory G.r'OU.<I, Docket Ala . , No . 1 2 7 ~ -Ji' , for The JUab. ,ma Pol~rtechnic Institute, Auburn , AlauU.TI1Ci, 2.nc.i. In-lliREJ S , all work under thi s contrCl ct has been cOl1l.}lleted by the contractors according to the tel'IllS of ,:::aici contr:-,.ct, end, WHElill.hd , the ArchitectG have acce1-,ted the viomen' s Center Building, Contrl:lct No.3, as completed according to the plans, specific&tions, contract, and al))roved change orden;. NOV; , TEEr.LT'CL.c;, DE 1'1' IlliSOI..Y£D , that the Executive Cornmi ttee of the Boare. of Trustees of The Alabanl":; £lolytecnnic Institute, does heL'eby ac(;e~t the Women' s Center Building, ContrL ct No.3, and acknmlIedge the completion and acceptance of the work described in t he aforesaid contrHct . Following the I'ee.ding of the foregoing resolution , which was duly discussed, said resolution Wa[l seconded by H. D. Merrill and \,.8S buopteu. v;i tll the follov'iing voting aye: 'I' . D. Samford , C. S . Cuh~er, Jno. V. Dens('111, H. D. Merrill. And the follov, ing voting nay: NONE 'rhe President Pro Tem}Jore cieclAred sa i d reeolution carried . Pa[e 3 Execut i ve Corm,Ii ttee Janu8.ry 19, 1940 '1'he following r8soJution Vias then .!Jro90sed by C. s . GUlVC:ll' ClIj(J recH.! in full : RESOLU'I'ION NO . 4. A .rillSOLU'HON ACCE.!.YJ.'IN(~ CON'l'Rf.CT NO . -L LIBBAHY ADDITIONS - DOCKL'I' NO. AJ.J,.Bl'.iVL 1 276-:F i·.HE1~Ji:J..S , on December 20 , 1938, the Executive COnll[li ttee of' the Botu'd of' Trustees of The JUubi::l.lTl8 Polytechnic Institute e ntered into an hf, r eement wi th B!t.'ice Building Company, General Contract.or, Birming ham, AlA~)mlla , for the construction of Library Addition s , Contr8ct No.1, Docket No . Ala., l276-F, f or' The Alao8ma Polytechnic Im,titute, Au tJUrn , AlatK1me. , and 1iv1iEJJ!Ji.0 , all work under this contrll (;t hUB been completed uy the contractOl's a ccorQing to the terms of' said c:ontrEtct t aTIli , V{HEriEh') J the Architects have accept eo the Li brb,ry Ad.di tions , Gontr~ c..:t No . 1 , as completed according to the ~l Fi n8 , specifications , contract , and aFproveCl change order's , NOI'" THEliliFOM, BE I'l' lill:::OLVL:D , tlwt the Executive Gorruni ttee of the BoarQ of '';:rustees of 'lihe Alab8ma Polytechnic Ins ti tute , does hereby a ccelJl, the i..ibrc1ry Addi tions , Contract No.1, and acknowlede e '{;he completion r:t nd. Cl ccept a nce of the work descri ·oe ci. in tbe afo r esaid contra ct . Following the r eading of the foregoing r8soltct.i on, 'which Waf; duly di8cu8sed, said resolution Vias s econded by H. D. Merrill and was ado.tlt ed wi t h the f ollow­ing voting aye : '1' . D. Samford , C. S . Culver, Jno. V. Denson, H. D. MerrilJ . A.nd the following votin€,; nay: NONE. 'lhe President Pro 'llemllo}'e declar-ed saie. .l'esolution carri en. 'I'he following resolution was then proposed by C. S . Culvel' e.nd rec;d in full : HEoOLUTI0N NO . 5 t_ .tlliSOLTYl'ION .1,-CChP'l)Il~G GON.LiI\.r' C'l' NO . 1 INFI.r11w·S £lUILDING, VOCICJ;~ii. NO. J~Jii. 12.'17-F v,r:::LcL,:" on December 22 , 1938 , the Board 01' 'l'rus tees of 'rhe Al1'lbama Polytechnic Institute entered into an bgreement with Batson-Cook Company, General Contractors , West .point, Georgia, 1'01' the construction ot an InJirmar;y Builciing , Conl.r E.ct No.1, Docket No . Ala . l277-F , for The j:.~abElma Polytechnic Inst i tute , Auburn , illaouma, and v'v1-llirtk~o , all work under t.his contract hc .. i.:i been compl eted by the contre:.dol's ac cording to the t erms of saia. contract , and Vi~nl<AB , the Archite cts have acc8,fH d the IntirmoJ'y Building, Contra ct No . 1, Page 4 Executive Cownittee January 19, 194U as completed according to the plans , specifica tions, contrbct , and approved change order s, NOW , TFJEhJ!..IOli..rc" L.1 I'l' kESOLv.ri:D , that the Exec:uti ve Connui ttee of the Board of 'Trustees of The Alabama Polytechnic Institut e, does hereby accep'L the Infirm.81'Y Building , vontra\..,t No.1, and a cknowled,:;:,e t he completion and acceptance 01' the work escribed in t he afol'esaid contrbct . }<'ollowing the reading of' the fOl'egoing resolution, which was duly discus sed, said resolution was seconded by H. D. Iferrill and. was adopted Vii th tbe follow­ine; voting aye : T. D. Sami'o.cd, C. s . Culver, J·no . V. Denson, H. D. Merrill. And the i'o110wing voting nay!. NOlI)}, The Presiuent Pro Tempol'e decla l'ed said resolution carried . 'l'he following r e solution was then pro.J:.losed by C. S . Culver and reud in full: F~SOLlfrI ON NO . 6 A RESOLUTION M~UES'lING EX'IEN,sION OF TIME ON DOCICl£T ALAB111..,. 1272- :F' WI1Eill!.:'.:;s , The :Federal Emergency Administration of Public Wor'ks ha<.; fixed Octo uer 28 , 1939, for the completion date of the Women' s DOl"lni tOl'Y Group, Docket Alabama l272- F , on the camyus of the Alaoemr-:.. Polytechnic Institute , and Wr.llil~~0 , it i s apvarent tha t the above named 'project could not be com~let e d on the date specif'ie'd in the Offer for t he f'ollowing reasons : 1. The original offer gave only ten months for the completion of the pro ject. 2 . The maBni ~ ud e of the project was such that when actual construction began it became apparent to the architect", and the contractor that t lJe construction woulu re 'iuire more time than they haa estimhted . 3 . The work was delayed when cylinders taken from pours did not meet the tests l'e\;uil'ed by specifications . 'J'he con­s'Cruction of walls w[..s held U l) for a cons i dera ble period pending laboratory tes1,s of concrete specimeru; from the footil16s, and wllEln::fhS , it i R the opinion of t he architects and the contrl:1ctoI' that December 27, 1939, was a reasonalil.e comllletion date for the project . BE 11' RESOLViW BY 'l'fIE Ex-J;;CUrIVE COM1\1I'l'T~E O}<' TIill BOAr,]) OF T'rtU::'TEES OF TEE ALABlJ.vW. POLYT.l!:CHNIC INSTITTYl'L ; that Luthel' Noble Duncan, President of said Institute, be , and he i s hereby authorized to request the }l'eder~l Administration of Public'Works f or all extension of time for the completion of Docket Jllabama l272- t until Decemoer 27, 1939. Following the rea ding of the foregoing resolution, which was duly discussed , said resolution was seconded by H. D. Merrill and was adollted with tbe f'oll ow­ing voting aye : '1' . D. Samford, C. S . Culver , Jno. V. Denson, H. D. lJ1e.crill. [ And the following voting nay: NONE .Page 5 Executive ,COIfUlli ttee J anuary 19, '194U The Pres i dent Pro'rempore declered sai d resolution carried . The following resolutian was then praposed by C. S . Culver anQ recid in Full : RESOLUTION NO . 7 A aSOl,uTION RE~UES'IING ijX'r:i!,N':"IOJlJ OF TIliIE ON DOCKET Al.J.wAMA l27" -F j'dfr.'1lli.kS , The Federal Emergency Administratian 0.1' Public Viio r.l\.s has fixed December 30 , 1939, for the comJ,lletion date 0.1' the Veterinary ClE:.ssroom and Labaratary BUiluing , Docket Alaobma li:"~ 7 3 -1! ' , on the campus 0.1' the Alabama Polytechnic Insti tu'te , and Mllir.EHS , it i s aJ,lpal'ent that the abave n1:lJlled proj ect cannat be campleted on the uate speci fied f a r the fallowing reasons : 1. The constructian wah divided into' t wa contracts, the first of which was f or the baseillent and f oot in' 8 and the second far the suyerstl'Ucture . 2 . 'l'he contract far construction of basement and faotings was campleted an M.ay 25 , 1939 , whereas the apPl'oval of the contract for the superstruct ure did na.t occur until August 2 , 1939 . 3 . Any cons tI'Uction Vriar to' final a.tJlJroval by the PWA would have been upon the respansibility of the institutian and thel'e w,--,s s ome dou'u'G tiS to when the final approval wauld. occut, thus delaying the beginning of canstruction of the superstructure , and WHI!.;RBJhS , the cam)letion date of the contract of' the superstructure was of nece ssity fixed beyand the project completian date alS set ouL in the Offer , a nd \JHEE.£..i,B , the p.L'esent state of constructian due to the abave Ctiut;es is such t hat although the comyletion dat e is past the building ca nnot be completed for s ome time to came, and WlillRLJ3 , it is the opinian of the archit e cts and the cont r a ctor t ha't April 1 , 1940, i s a reasonable completian date for the proj e ct. BE IT riliSOLVlill BY T:H:h hlJ .. c.:U'l'IVE LOMMIT'l'E:b: OF' THE BOiu . D OF 'l'HUST.1l!:S 0] TH1~ ALA&IMH. POLYT1,CHlIJIC INSTlTU'1'1!: ; that Luther Noble Duncan, President 0. 1' the said Insti tute , be , and he i s hel'eby autharized to' re 'iuest the llederal Administratian of Public Vjorks tor an extension of tlme for the completion 0.1' Docket Alabama 1 273-F unt il April 1, 1940 . Follawing the reading of the f oregoi ng resolutian, which was duly discussed , said resolution was secanded by H. D. Merrill a nd was adopted Viii th the fallow­ing voting aye : T. D. S1::l1Hi'ord , C. S. Culver, Jno. V. Deneen, H. D. Merrill. And tbe f ollowi ng voting nayl> NONE The Presi dent Pro Tem}1ore declared sai d resolutian carri e d . Page 6 Executive Oommittee January 19, 194u 'rhe following resolution was then IJro]Josed by C. S . Culver and read in full: RES01U'J.'ION NO . 8 A RES01UCl'ION HE~Lill;STING EKIJEI~ION OF 'I'TIviE ON DOCKET Al.JIJ:W..ivIA 1275-Y W"l:llil®;.s , 'l'he federal Emergency Administration of Public Works hal:l fixed December 30 , 1939, for the comf,letion date of the General C18ssroom Build­ing, Docket Alabam<i 1275- ] ', on the campus of t he AlabG1Tl.a Polytechnic Institute, and V~llif~S , it is apparent that the above named project cannot be com]Jleted on the date specified for the following reasons which have caused unavoidable delay: (' 1.. 'rhe construction was let in two contracts, the first of which was for the footings and the se cond for the sU9srstructure . 2 . In order that construction might begin prior to January 1, 1940, there was unavoidable deley in the ~re para tion of' the plilans and specifications for a structure of this siL:e. 3. A delay in the preparation of plans and specifications caused a delay in the awarding of contract No . 2, delaying the beginning of actual construction until May 19, 1939, and Wml-iliAB, the present state of construction due to the above causes is such that although the completion date has passed, the building cannot oe completed for some time to corns, and WHEh:J!J,S , it is the opinion of the architects and the contractor that April 1, 1940, is a reasonable completion dat.e for the building , if it is to become a useful project, BE IT ~.:r..;SOL\-.bD By 'L'HE J:!:XEGlJTIVl!. COMr,u'l''l'EE OE 'IflE.t30.,.,lcD OE' 'l'.i:tUSfI'~ES OF THE iJ~J3AMA POLY'l'}'CHNIC INSTITUTE; th&t Luther Noble Duncan, Presi­dent of said Institute, be, and he is hereby authorized to re ~uest the Federal Administration of Public Works for an extension of time for the completion, of Docket JUaburna 12'7:::>- F utltil April 1, 1940. Following the reading of the f OJ.'egoing resolution, which was duly discussed, said resolution was seconded by H. D. Merrill and was adopted with the following voting aye: H • . D. Merrill, T. D. ,samford, G. S. Culver, , Jno. V. Denson. And the following voting nay: Ne~ The President Pro Tempore declared said r esolution carl'ied. The following resolution was then proposed by C. S. Culver and read in full: I RESOLUTION NO . 9 Page 7 l!;xecutive Co~ittee J a nuary 19, 194U A REi::iOLurnoN RE""UESTING EXTl!.:NSION OF 'II1VlE ON DO ("1Q;l' .ALAW-liViF_ 1276-F WHEfu--.:J.:uS , The Federal l!:mergency Ad:Qj.inistration of' Publi c Works h s fixed J~ne 20 , 19;)9, f or the completion date of the Library Addition, Docket Alabtillla 1276-]', on the campus of the AlabWlla Polytechnic Institute, and WI-lli...RiJ.,S, it i s apparent that the above named project could not )e com­pleted on the date specified in the Offer for' the 1'ollo'wing reasons : 1. Vlhen the 1'00tings 1'or this s tructure were poured , cylina.el:s taken from various pours did not meet "Ghe t est re y'uil""ed by specifivations . 2 . Constrll ction was stopped for a considerable period until further test s were made and e chan; e order was pproved lOVlerine the t est required by "the specif'ications . 3 . The work ViaS further de.layed by reason of three chanr;es by the contractor in s uperintendents a i' construction. 4 . Work was further delayed by numerous rey'uests f or cham:e order's . 5. The problem of tying the new construction to tha t 01' an old building re,-!uireQ more time than haa. been conte:mplated in the Offer, and WHERr..n0 , for the above r easons it i :::. the opinion of' the ar(;hi l.ects and the contractor that the project could not have been completed and mude u sefu l prior to Decem er 12, 1939, Bl:!: 1'1' .[1.ESOLV~D BY THE .KXECU'l'IvD COl'iIi:;llT'I'l~E OF TI::iE BOAI:W O:F THUS'I'i!;f,S OF THE P.Lpw_4J:ftA POLYT~~CHNIC INbTI'I'U'l'.J!. ; that Luther Noble Duncan, President of said Institute, be, a nd ~e i s hereby authorized to re~u est the Federal Administration of .Public Works f or an extens ion of time f or "the COml)letion of Docket Alaoama 1276- ]"' until December 1 2 , 1939 . Folloviing the reading of the foregoing resolution, which was duly discussed, said resolution was secona.ed by H. D. Merrill and ado.,lJ"t ed with the follow­ing voting aye: T. D. Samfo l-d , C. S . Culver, Jno . V. Denson, R. D. Merrill. hnd the following voting nay: NONE r1'he Presi dent Pro 'rempore decl ared said resolution carri8d . 'I'he f ollowing resolution was then proposed by C. S . Culver' and read in full : HESO~UTION NO . 10 A RESO~U'l'ION AGCEP'l'ING THE .hID.:NDATOrl.Y Ol!}'Iili OF' 'l'HE UNI'1'.c;D S'I'L'l'l!;S TO THE A1Jw.AlVU-\.. POL~ 'l' .i:,CHl.'nC IN,3'I'ITUTE TO hID BY WAY OF· GRtI.Nl; AND LOAN IN ]!"INANCING THE CONSTRUCTION Q:E' A. PLAlIT AND BUI~DING - DOGKEr ALA. 1 275-F Page 8 Executive Committee J a nuary 19, 1940 BE 1'1' llliSOLVED BY 'l'HE, ~c.;lj"TlilVE WMIvII'l"fM OJ!' 'I'1lli BOJ,J;D 01> 'l'HU;.:/llo.LS OF T~.E .ALJ. J.MJ-.. P OLY'l'i.,CID'Jl:C INSTITUTE Section 1. That the .Arnendator~ Offer of the Uni -Led St ates of lUnerica to the Alabama Polytechnic Institute to a i d by way of g r ant cLnd loan in financ­ing the construction of a Classroom Building , a copy of which OffeL' reads as follows , be and the se.me is hereby in all resJ.-lects accept e Ci: " FEDE.l:':JiL KOHK~) hGENCY . Public Works Administration "The Alabama Pol;yt e chni c Ins tit u- e , Auburn, Lee County, Alabama . "Washi ngton, D. C. , Dated : Dec. 4, 1939 Docket Ala . 1275-F "I. Subject to the Terms end Conditions (PWA Form No . 230 , as amended to the date of this Of1'er) , which are made a part hereof, the United StLtes of lUnerica (herein called the ' Goverrunent ' ) hereby offel's to aiCi in financing the construction o f a buildi ng including necessary e ,~uipment (hel'ein called the ' Project ' ) , by maki ng a gr ant to The Alabama Pol}~echnic Institute , Lee County, Alabmna (herein called the ' Applicant '), in the amount of 45 percent of the cost of the Project upon completion, as determined by t he Commissioner of Public Works (he rein called the ' Commis­sioner' ), but not to exceed , in any event , the sum of " 79, 200 . " 2 . By acce1:)tance of this Offe r the Applica nt covenants to complete the Project with all practicable dispatch , and in any event .by December 129, .~- 1939 . "\ 113 . This Offer i s maCie subject to the express condition that, if t he Commissioner shall determine at any time thG.t the Applicant h1::l.s paid or agr eed to pay , whethel' directly or indire ctly , a bonus , commission or fee to any person, f irm or coryoration f or attempting to procure an approval of the Applicant ' s appli cation, or f or alleged services in procuring or in attempting to procure such ayproval , or f or a ctivities of the nature commonly k nown as lobbying performed in 'connection wi t h the application, then the Commissioner shall have the right , in his discretion, t o rescind this Oft'e!' and any agreements resulting herefrom, and. , in t he event of such reSCission , the United St5t es of America shall be under no i'urthei' obliga­tion he reunder . "4. The a ccept a nce of this Offer by the J:.pJ:!li cant shall effectuate a cancellat ion of the cont r ct created by the a (;ceptance of the Offer dated December 17 19:35 , made by the United St2.tes of America to the Apylicant : Provided , that the cancellation of such contract sball not impail' or vi tiate any a cts performed or proceedings taKen thereunder prior to such ce.ncellation, but such a cts or proceedings Hl.ay be continued under the con­tra ct cre8ted by the a cceptance of t his Off'e,,' . " UNI'.1.'ion 0'1'. _,~ 0} l-il\/ill_,IC,;'. "]ede.L'allorks AdLlinis!'rator "By E. Vi . Clark Acting Commissioner of Public Vvorks" Pa ~e 9 Exe cut ive Committee J a nuary 19 , ~940 Section 2 . Th t said Alebama Polytechnic Ins titute agrees to abi ue by a l l the Terms and Conditions of said of'1'e.1' , includiI1.g the Terms a nd Conditions annexed thereto and made a part the r eof . Section 3 . That the Secretary of' the Executive Committee of the Board of Trustees of the J\.lab<.:t11l - Polyte chnic I notitute be and he is her eby authori zed and direct ed forthwith to send to the Federal Works Agency of Publi c Vv or ks Administr ation three certi fied cop i es 0 1' thi s Resoluti.on and three certified cop i es of the proceedings of this Execut ive Conimittee of the Board of Trustees of the Alab2ID6. Polyte chni c Insti tute in connection \ii t.h t __ e C'c,·e .. ,ti. :C.C8 of sai d offer as may be re.,uested by the Red,enF.0~dmini "tration. I '. D .- f ord , PI' si ent Pro Tem~)ore of t he Board of Trustees of the Alab·::.ma Polytechnic In,sti tute Followi ng the reudinG of the f'oreooin,; resolution, which Wi:il'5 duly discudded , said resolution wa,:> seconded by H. D. Merrill a nd was a dopt ") cl wi th the follow­ing voting a ye : T. D. Sam:ford , C. S . Culver , Jno . V. Denson, H. D. Merrill. And the foll owin:;s voti ng nay: NONE The President Pro Teltl ;.,lOre decl:-,recl said r esolution carri ed The followill6 resolution wa - t hen proposed by C. S . Culver i:J.nd reed in full : RESOLiffION NO . LL A HESOLU'rION ACCEpTING 'I'Illi AlVI};NDJ' .. TORY OFF H O:F T& lJNIT.~D S'rh.1ES TO 'l'RE jili!iliJ:',M[:,. POLYT'SCHNIC INSTI'l"Ul'E TO AID BY WAY OF GHANI' .AND LOI .. N IN FINANSI NG THE CONS'rrlWCTION OF A .LIBRAHY ADDITION DOCKt!,'1' ALA. l276-F BE IT .RI!;SOLVJ:l..D BY Tflli .EX:ECiffIVE COi.Vl1II'l1frJ:t~.J:l~ OF THE BOJiJill Q}l T.8.usrl'.i:.'.,E~'; Q] 'I'm ALABAMj-',. .POLY'I'~CHNIC IN,sTITUTJ!.: Section 1. That t he lilllendatory Offer 0 1' the United St e 't8s of 11111eri C:i t o the Ju a-Jtilll.8. Polytechnic Ins titute to aid by way of gr a nt a nd. l o&n in fina nc­ing the construction of a Library Addition, a copy of' which Offer reads as follows , be and the same i s hereby in &11 resjJ8cts accepted : lfF.J.'.:DEHHL WORKS AG.El\f(;Y "PUBLIC ViOflK,) lillNIINISTRA"l'ION "The Alabama Polytechnic Institute , huburn , Lee Gounty, _41abame "Washi ngton, D. C. Dat6d : Jan . ~ , 1940 Docket No . Al a . 1"=2-=776--=:2- - "The United States of America hereby offers to amend the contra ct c,real..ed by Page 10 Executive Eommittee January 19, 1940 the acceptance by The Alabama Polytechnic Instii tutie, Lee County, Alabama, on September 29, 1939, of' the Offer lUe.de by the United States of America and dated September 16, 1939, oy striking out, in lines 3 and 4 of Paragraph 1 of said Offer, the words tf construction of an addition to a libr:~ry building ' and insertin-6 in lieu thereof the words 'construction ot an addition to and improvements of a library bUiluing.' "Ul\J""I'.L'ED S'1\"..'I!'-,':; OF )lVLhi-{I CA "Fi!.DEPJ\L wORKS .iillMnaS'.L'RA'1'OR "By E. W. Clark Acting COimnissioner-of pUblic Works" Section 2 . 'I'hat said Alabama l)olytechnic Institute agrees to abide by all the Terms and Conditions oit; said on'e:c , includinG the Terms and Concli tions annexed thereto and made a part 1:;hereof. Section 3 . ThA.t the Secretary of the .l:!:xecutive Committee of' the Board of 'l'rustees of the AlaDffiua Polytechnic Institute be and he is .hereby author­ized and directed forthwith to send to the Federal Viorks Agency of Publi c Works AdministrA.tion three certified cO}lies of thiB Resolution and three certified copies of the proceediI16s of this Executive Co:mrnittee of the Board of Trustees of the Alabama Polytechnic Institute in connection with the a cceptance of' said ofter as may be reQuested by the Federal Works Administration. 7.""'lJ, r~ T . D. Samford, President r'ro Telnpore of the Board of Trustees oi' the Alaoam ?olytechnic Insti tute Following the reaalllg of the foregoing resolution, which VI"6..3 d.uly discusseci, said resolution was seconded by H. D. Merrill and adopted with the follow-:­ing voting aye: '1' . D. Sa.'lli'ord, C. S . Culver, Jno . V. Denson, H. D. Merrill. And the 1'olloifJing voting nay: NONE The President Pro Tern ore declared said resolution carried . The following resolution was then pro20sed by C. S. Culver and r~ad in full: RESOLUTION NO.1..r 12 A RESO.LUTION (;AHGELING CON'l'lli>~C'1' COj:.1iJLET.c. FOH TI CKET li'I.LE UNUErl }!ViA DOCKET ALAbillvlA 1271-F WHERElhS, on July 14, 19~~9, The Alabama PolytechniC Institute entered into a contract with the .American Seating COlllpany, Dirmingham Alabama , for a ticket file to be used in the Physical Training Building, Docket Alaba.ma 1271-F. Wl{KREAS , after the contract agreements haJ been executed , the Athletic Department realized that it was necessary to have a type of file which the American Seating COID}any was not i.:!ble to furnish [ , Page 11 Executi ve ,CorrL."'7l.i ttee J a nua ry 19, 1940 NO~,' , THEllEJ:t'Olhl , BE IT H,ESOLV~D by the BOd,rd of Trustee::> of The Al abama Polytechnic In·stHute tha t Luther Noble Duncan, Presi dent , be dnd he i s hereby authorized t o requ e s t of the Federa l Emergency Admini stration of Public Works that he be allowed to cancel this Contra ct No . 4- 4 , in the amount of iJ;28G . GG , Docket Alabama l 271- F , complete , Sa,1l8 oeinG agreeabie "\,i th both parties to '('he contrG.ct . ]'olloNin.iS the redding of the foregoing resolution, which w'as duly di s cussed , said resolution was se conded by H. D. Merrill a nd adopted with the follow­ing voting aye: T . D. Samford, C. S . Culver, Jno . V. Denson, H. D. Merrill. And the followin.s voting nay: NO}E The President Pro Tempore declFl.red said r esolution carried . The followine x'esolution was then pro posed by c. S . Culver and r ec.d in full : RESOLU'rIOl'l" NO . 13 A RESOLUTION BY 'nili .EX.ECU'iTvE COlVlr.1IT'I'EE OJ! T:I::Ii BO.h.ttD OF ThUi:3TEE~") 0 'l'J-fu ALAi31-llilh . .20Lyr b.,CliNIC INS'llI'l'lfl.'.c.; CON}.l!;t{h:ING AU'l'HORI'l'"Y: ON DOC'I'On L. N. DUN CAl'if , PRl!.t3IDEN1' , '10 .n..o0IGN A J:iliGlb'.L' e:ltbD SECURI'l'-y' BE 1'1.' REbOLv.h.D, by the executive cornmi ttee of the Board of Trustees 01' the Alab'-:>.f1l8 Polytechnic Inst itute that .1 . N. Duncan, President, 01' such person as may be d cting as such, i s h ereby authol 'ized ana empowered to sell a nd assign a certa in United S"tat es security , such security beint,; a gold bond of a ~p50 . 1j1j denomination, bearing 4:4 percent int el'tJst issued under the Fourth Liberty Loan a nd beuring the seri a l No. 67 , 760, now or herea'fter regi stered on the books of the 'llrea:3ury Depart ment and with respect to which the Treasury Department a cts as the transfer agent , in the name of t he Alabama Polytechnic Institute , Auburn, Alabama , or which may now or here ~ft~r be aSS i gned to it . AND BE 1'1' FURTHE:.a .tlliSO.1VED, tha t any and all ass i g rrments of the above des cribed security reg i stered in the name of , or aSSigned to, thi s corpora­tion hereto:tore or here' ft er made by the above - na111ed offi cer , are hereby rat ified and confirmed . Following the reading of the l 'oregoing resolution, whi ch was duly discussed , said. r e solution vms seconded by H. D. Merrill and. aaollted wi th the i'ollow­ing voting a ye : T. D. Samford , C. S . Culv'3r, Jno . V. Denson, H. D. LVlerrill. And the following voting nay: NOm.: The President Pro 'llempol.'e declared said resolution carried . The following resolution was then proposed by C. S. Culver and read in full : HESOLV1'ION NO . 14 A RESOLUTION BY 'I'BE EXE'<.;lfnVE COivIMI'J:'.l'bL 0}1 T:Hi£ BOJJill 0 THUS'l'~l!;.s m '.l'Illi ALABA.tVLA ?OL·Y'I'.!:..CHNI C INS'l'I'l'[),l'.b: CUI\J"}'~RHING AU'I'HO~-tIIY ON .1... . N. DUNGAN .t>RE 'IDlGN'l', TO i-uSSI GN Oh ~.E,NJ£.sT .t"AYi1JENr OF .-J. u; CIFIJ.r.:D rtEGIS'l..!.l,J.',D .s~CU.tlITY . Page 12 Execut ive Committee J anuury 19, 1940 I3E rr RESOLv.lW , liY the Executive COlluni ttee of the Boa:r.'u of Trustees of the Alablillla .Polytechnic Institute that L. N. Duncan, President , or such person as may be acting as such, be and he is hereby authorized and empowered to sell and ass i gn or to re ~uest payment or" the f ollowing described United St ates security regi stered on the books 01' the Treasury Department , with respect IDO which the Trea;3ury Department a cts as the trdn.s1·er agency , in the mUlle of, or assigned to 'llhe Alabama Polyo:.echnic Institute , Auburn, _LUa.bama Title of Loan Seri al Number Denominb.tion Form of Registr ati on Jfourth Liberty Loan 62,760 "50 . 00 Ralph F. Boyd 4t % bond of 193 - 38 AND BE IT IURI'BER RESOLVl!;D , that any and all assignments and re \d.U88ts for payment of the above- described security, heretofore or hereaft er made by the above-named officers , are hereby ratified and contirmed . Following the reading of the f oregoing resolution, which wa~ duly dis cussed , said resolution was seconded by H. D. Merrill and ado~ted with the follow­ing voting aye : T. D. Samford , C. S. Culver, J no . V. Denl:lon, H. D. Merrill. An.c1 the following voting nay: NONE The President Pro Tempore declared said resolution carri ed . The f ollowing resolution was 'Ghen proposed by C. S. Culver and read i n full : RESOLUTION NO. 15 A IlliSOLU'lIION m' COMPLEl'ION lU® A.CC}l:::PTA.NCE OF 'rIill DELIVERY .AND INSTALLid'ION OF E'tUIPM£:N11 J:tOR TJ-lli LIBR.AHY ADDITION, DOCKET ALAB~~ 1276-F. VVBEREAS , on May l~ t 1939, the Execu"t;ive Committee 01' the Board of Trustees of The JUabaml:J Polytechnic Inst itute entered into the following contracts for the delivery and instdllation of e'luipment fot iBhe Library Additions , Alabama Polytechnic Institute, Auklurn, Alabama , under PWA Docket JU 0."'1'''' 1276- ]'. James A Head ••. .•• • ••• .••• • • COliJT~i..:-~C'I' NO. 3 Lovemen, J oseph &. Loeb ! •• ••• CONTRACT NO. 2 .j;;1 , 595. 46 194. 61 WHE?..EAS, all work under these contracts has been cOlupleted by the con­tractors according to the terms of' said contracts and WIDJREA..3 , W. T. Ingram, Accountant &. J?urcha.3ing Agent , Alabama Polytechnic Institute, has accepted the equipment as complet ed accor ding t o the speci fi ­cations , contra cts, and approved change orders . NOR, TEEHEFOKE , BE IT R.l!.;SOLVED , that the Board of Trustees of The A.laballlet Polytechnic Institute , does he eby accept the equipment f or the Library Additions and acknowledge the comgletion and acceptance of e ~uipment described in the aforesaid contracts . l I Page Ul ~xecutive Co@ni ttee January 19 , 1940 Following the reading of the foregoing resolution, 7,-hich was duly discussed , said resolution was seconded by H. D. Merrill and adopt ed with the follow­ing voting aye: 'I'. D. ,Samford , C. S. Culver, Jno . V. Denson, H. D. Merrill. And the following vot i ng nay: NOr~ The president Pro Temvor e declared said resolution Garried . The Secretary r ead. the i'ollowing relluest from Miss Orr: til should like to appear bef ore you Friday morning . I had mentioned thi s previously to Judge Samford and lr. Draughon. You may call me at telephone 165 after 9 : §O Friday morning . 'rhanking you f or this cons ide r ation, I am Your~' very sincerely, Edna J . Orr" Upon the reading of Miss Orr' s rec,uest the Committee entered into a discussion in which it was t he opinion of each of the members present that the Committee was entirely willing "to oive Mi ss Orr a hearing but that it was Deyond the powers oi' the Committee to take any action ul)Ol1 Mi ss Orr' s ca8e by reason of the previous hearing , wi th investi gation and the unanimous action of the Board of Trustees upon that matter. Mr. Culver reque;:,.t; ed permi ssion 01' the Chainnan to leave the meeljlng in order to keep an important business appointment in Montgomery at noon. He further relluested th&t his o.fJinion t o the effect that the E:re cutive Committee had no authority in view of "the previous a ction of the Board of Trust ees to r eopen Miss Orr' s ca'3e be lll':ide a part of' t he minutes of this meeti ng . Both of Mr. Culver' s re '-.!.uests wei'S grant ed and he ret i red . The retirement of Mr. Culver again left the COIluni ttee without a '-.!.uorum until the arrival of Jud.ge ] '. W. Hare who was delayed by m01ior trouble . In the absence of a lluorum the committee \.Arent into informal r e cess until J ud.ge Hare arrived at 11: 45 A.M. it lluorum being present, Cha ir'men Samford asked IvIiss Orr what she would like to say to the Committee . Miss Orr asked the Committee members and Doctor Duncan if' they had any questions or suggestions . There were no Cluestions or suggestions . Miss Orr t hen re quested t hat she be reinstated in her position by reason of the circum­stances of her dismissal. It was the unanimous opinion of' the Committee that in view of the previous action by the Board of Trustees upon the same rellue st that it had no power or authority to grant Mi ss Orr' s request . Miss Orr t hen restated her re lluest that the Coramittee reopen her case on the grounds th&t she was submitting new and Lo ~, jecti ve evidence to refute what , in her opinion, had been purely sU0j ective evidence upon which the BOCtI'd of' Trustees haa reached its decision. After a very lengthy hearing in whi ch various members of the Co@nittee explained to Miss Orr that the Committee had no authority to reopen a lluestion ul)on which the Bottrd had unanimously a cted , the f ollowi ng r esolu­tion was proposed by Judge Merrill and se conded by Judge HaTe, a net adop"ted by unanimous vote : Page 14 Executive Committee January 19, 1940 WHE.r'Ji:AS , the Board oi' Trustees has acted ,u'pon the re'iuest of Miss l!;dna Orx' for reinstateD~ent, AND , WRE.l:U!J;.5 , the Executive Committee is a sub- division of that body whose actions must be confirmed by the Board, BE IT RESOLV@ BY 'I'm ,©CEWTIVE COMldI'rrr.;:';.E. OF' 'I'HE BO.rlI-ID OF rl'RUS'l'EES that it has no authority to reopen a matter ulJon which the whole Board of' rrrustees has acted. Miss Orr then rey'uested that she be furnished with a copy of the action of' the Committee . Judge Hare then moved that Miss Orr be furnished with a copy of the action of the Committee. This motion was seconded by Judge Merrill and voted unanimousmy. Judge Merrill then made a Qj.otion to adjourn , seconded by Mr. Denson , unanim.ous vot e by the Committee, and so ordered by the Chairman. H. B. Draughon Secretary I EX]:!;CUTIVE CO . il T'I'EE MIJlJUTES FEBRIT .ARY 16, 1940 Resolution No . 1 - Accepting the P...mendatory Offer for the Women ' s Dormi tory Group - 1272-F Resol ution No. 2 - A cce~ tance of Equi pment for t he St adium and Fiel d House - l 27l-F Resolution No . 3 - Accept ance of Equipment fo r t ile Dormitory Group - l :::72-F Resolution No . 4 - Accept ance of Equipment for t he Far.m Engi neering Bui lQing - l 274-F Resolution No.5 - Accept ance of Equipment for the I nfirmary Building - l 277-F EXECIT'I'IV:E; CO U\I.ITTEE I illTES ebruary 16, 1940 The meeting wa called to order by the PreSident Pro Tempore of The - Alabama Polytechnic Institute and on roll call the following answered present: Messrs . T. D. Sa~ord , C. S . Culver, Jno. V. Denson, H. D. Merrill, F . W. Hare Absent : Governor Frank • Dixon, Dr. Victor H. Hanbon The members named constitute all of t he member s of the Executive Committee of the Board of Trustees of the Alabama Polyt echnic I nstitute, and those present constitute a quo~~ . The following r esolution was propo sed by F . ~ . Hare an- rebd in full: RESOLUTI ON NO. 1 A RESOLUTION ACCEP'I'I NG THE :ENDATORY OFFER 0 THE UNITED STATES TO THE PLJJ3.AlllA POLYTECHNIC I KSTI'IUTE TO .AID BY WAY OF GRA IT Fl~D LOM IN FIN_~C I NG THE CONSTRu CTION OF A WffiWEN ' S DOFMITORY GROU.P , DOCKET JU.ABAMA 1272-F Be it Resolved by the Executive Committee of the Board of Trustees of the Alabama Polytechnic I nstitute . Section 1. That the Amendatory Offer of the United St at es of A.m.erica to The Alaba...ro.a Polytechnic Institute to aid b way of grant and loan in financing the construction of a Women's Donui to r y Group , a copy of which Offer reads a s follows , be and the same i s h ereby in all respects a ccepted: "Po w. 93719-1 "FEDERAL WORKS AGENCY "PUBLIC WORKS .A.DYlIHISTR4TIO "'l'hc lUabama Polytechnic Inst i tute, Auburn, Lee County, Alabama "Wa shington , D. C. Dated: J anuary 25 , 1940 Do ket No . Ala. 1 272-F "1. .sub ject t o the Terms and Conditions (PWA Form No . 230, a s amended t o the dat e of t his Offer) J which are made a par t hereof , the Uni ted St ates of America hereb:>" offer s to a i d in fi nancing t he constrllc­tion of five buildi nt!,; s , and alterations to one building, i ncluding necessary eQuipment and landscapi ng (herein called t he "Project" ), by making a gr ant to The Alabama Polytechnic I nsti tut e , Lee County, Alabama (Herein called the "Applicant"), i n the amount of 45 p ercent of the cost of' t he Proj ect ,upon completion, as determi ned by the Connni ssioner of Public Works (herein called the "Commi s s ioner"), but not t o exceed, i n any event, the sum of ~256,500 . ! And t he followi ng voting nay: NONE page 3 Execuljive Committee February 16, 1940 The President Pro Tam~ore declared oaid resolution carried The following resolution was pro osed by H. D.errill and read i n full: RESOLUTION NO . 2 A RESOLU'l'ION 0]' CO:MPLEI'ION AND ACCEPTAl'lCE OF ThE DELIVERY AND I N3TALLATIOl' OF E~JIP - II ENT FOR THE ATHLEfrc ST.A..DIUM AND TIELD HOUSE DOCKET ALllBliNiA 1271-F VJHEREAS , on July 14, 1 939 , the Execu t i ve Comrni ttee of the Board of Trustees of The Alabama Polytechnic I ns titute entered i nt o t he f ollovv-ing contracts for t he delivery and i nst allation of equi pment for the At lletic Stadi um and Field House, Alabama Polytechnic lnsti t ute , Auburn, Alabama , under PWA P' Docket .~ab ama 1271- F . J ames A. Head , Inc . Bi rmi ngham, Alabama Contract No . 4- 2 $581.08 ViHEREAS , all the work und.er these contra cts has been completed by the con­tractors accord.ing to the terms of s aid contracts and WHEREAS , W. T. Ingram, Account ant and Purchasing Agent, Alaberna Polytechnic I nsti tute , has accepted t he e quip''Uent as completed according to the specifi­cations , contra cts , and approved change orders . NO'll , THEREFORE, BE IT RESOLVED, tha t the Board of Trustees of The Alabama Polyte chnic I nstitut e , does hereby a ccept t he equipment for the At hletic St adium. and Fi eld House and acknowl edge t he completion and a ccept ance of e quipment described in the a f oresaid contra ct . Following the reading of the fo regoing resolution, which was duly discu s sed, s a i d resolution was seconded by Jno . V. Denson and was adopted vlJi th the following voting aye: T. D. Sarnford , C. S . Culver, Jno. V. Denson, H. D. Merrill, F . W. Hare . And the following voting nay: NONE The PreSident Pro Tempore decl~ ;red sai d resolution carried The following r esolution waS proposed by F . W. Hare and read in full: RESOLUTION NO.3 A RESOLUTION OF COMPLETI ON AND ACCEPT.Al-J'CE OF ThE DELI VERY AND I NSTALLATION OJ!' E~IPlviEl'J'T FOR ThE VlO ill'J ' S .OORiIJII TORY GROUP , DOCKET ALAB.MlA 1272-F 'page 4 Executive COIIDIlittee February 16, 1940 Vfr~ , on July 14, 1939, the Executive Committee of the Board of Trustees of The Alabama Pol ytechnic Institute entered i nto the following contracts for t he deli very and installation of' eQuipment for the Vomen' s Dormitory Group t Docket Alabama l272-F, Alabama Polytechnic Institute , Auburn, Al bama. Loveman, Jo seph & Loeb, Binningham, Alabama Louis Pi zitz Dry Goods Company, Birmingham, Ala. E. E. Forbes & Sons Piano Company Bi rming.i-J.am, Alabama Benson Plumbing & Heating Com mny , Auburn, Ala. R. D. King, Atlanta, Georgia (Contract assigned to R. D. King from Max Wright Company, Atl anta, Georgia , Contrhct Contract Contract Contract No. 2-5 10 . 2-& No . 2- '7 No. 2-8 December 2, 1939) . Contract No. 2- 9 James A. Jiead , Inc., Birmingham, Alaoama Contract No . 2-10 VlliEREAS , all the work under these contracts has been completed by the contractors according to the t erms of said contra cts and VlliE..'li.EA.S , W. T. I ngr am, Account ant and Purchasing Agent, Alab8lUa Polytechnic Institute , has accepted the equipment as completed ac cordi ng to the specifications, contra cts, and a~p roved Change orders . NOW , THJ:!J:mFORE, BE I'r RESOLVED, that t he Board of Trustees of The Alabama Polytechnic Institute , does hereby accept t he equipu ent for the Women's Dormitory Group and acknowledge the completion and acceptance of equi pment described i n the afuresaid contract. Following the re&ding of the foregoing resolution , which was duly discussed, s aid resol tion was seconded by C. S. Culver and was adopted with the following voting aye: T. D. Samford , C. S. ~ulver , Jno. V. Denson, H. D. r errill, F. W. Hare . And the following voting nay: NONE The President Pro Terrwore declared said resolution carried The following r esolution was proposed by F. W. Hare and read i n full: RESOLUTION No.4 A RESOLUTION OF CO {JPLE'I'ION AND ACCEPTANCE OF THE DELIVERY .AND INSTALLATION OF EQUIPMENT FOR THE FABlVI ENGD'<.J!,ERING BUILDING, DOCKBJr JiLABAlvJ.A l274-F ~1IEREAS , on July 14, 1939, the Executive Comaittee of the Board of Trustees of The Alabama Polytechnic Institute entered into the following contracts for the delivery and installation of eQuipment for the Farm Engineering Building, Alabc.ma Polytechnic Institute, .Auburn , Al ab8l11a , under PYlA Docket Alabama l274-F. I page 5 Executive Corilluittee February 16, 1 9 ~O Lovffinan , Joseph & Loeb , Birmingham, Alabama - Contr6ct No . 3-1 ~1iEREAS , all t he work un er these contracts hes been completed by the con­tr~ ctors accJrding to the terms of said contracts and 1,:HIEREAS, w. 'r. I ngram., Accountant and. Purchasing Agent, Alabama Polytechnic Institute, has accepted the equipment as completed according to the specifi­cations , contracts, and approved change orders . NOV" THEREFORE, BE I'l' Rb.SOLVED , that the Board of 'llrustees of 'l'he Alabp.JIl8 Polytechnic Institute, does hereby accept t he equi pment fo r the Farm Engineering Building and acknowledge the completion and acceptance of equipment described i n the afores id contract. Following the reading 01' t he foregoing resolution, which was duly discussed, said resolution was seconded by C. S. Culver and was adopted with the follol<lJlng voting aye: T. D. Samford , C. S. Culver, J no . V. Denson, H. D. Merrill , F. . • Hare . And the follo Jing voting nay: NONE The President Pro Tempore declared said resoluti on carried The following resolution waS proposed by F. W. Hare and read i n full RESOLUTION NO . 5 A RESOLUTION OF COMPLETION AND ACCh'PTANCl!! OF THE DELIVERY .At D I NST.ALL.ATION OF E(,JJIP.11ENT FO THE INFlRi'fl.ARY BUILDING" DOCKET JU..ABJ.'\J.V1A 1277-F WHEREAS , on July 14, 1939, the :E~xecutive Cormnittee of the Board of Trustees of The Al abama Polytechnic l nsti tute entered into the follo'!'li ng contra ct s for the delivery and installation of equipment for the Infirmary Building, Alabama PolytechniC Institute , Auburn, Alabama , und.er PWA Docket Alabama 1277-F. Loveman, Joseph &. Loeb, Birmingham, Alabama Louis Pizi tz Dry Goods Comflany, Birmingham, .Ala . Benson Plumbing & Heating Company, Auburn, Ala. R. D. King, Atl anta, Georgia (Contract assigned t o R. D. Ki ng from Max Wright Company, Atlanta, Georgia , December 2, 1939) . McKesson & Robbins, Inc . , Binuingham, Alabama Westinghouse X-Ray Corporation, Atlanta , Georgia James A. Head , Inc. , Binningham, Alabama Contract No. 2-1 Contract No. 2-5 Contract No. 2- 6 Contract No . 2-7 Contract No . 2-8 ContrGct No._ 2- 9 Contract No . 2-10 WHEREAS, all the work under these contracts has been completed by the contractors according t o the terms of said contracts and I page 6 Executive Committee Februar 16 , 1940 WHEREAS, W. T. Ingram, Accountant and Purchasi ng Agent, Alabama Polytechnic Institute, has accepted the equipment as completed according t o the speci­fications, contI' cts, and a proved change orders. NOW, THER.t!.-l!·'ORE t BE IT RESOLVED, that the Board of Trustees of The Alabama Polytechnic Institute, does hereby accept the equipment for the Infirmary Building and acknowledge the completion ruld accept ance of equipment described i n the aforesaid contract. Follo\Aiing the re- ding of the foregoing resolution, which was duly discussed, said. resolution was seconded by C. S. Culver and waS aaopted ith the following voting aye: T. D. Samford , C. S . Culver, Jno. V. Dells��on, H. D. Merrill, F. W. Hare . And t e following voting nay: NONE The President Pro Tempore declared said resolution carried Upon motion by Jno. V. Dens-:>n , seconded by C. S. Culver, and unanimous vote of t hose resent, the meeting adjourned . RBD/d ? A, d----- 7 t ___ __ R. B. lJraughon Secretary Per: ~~ Berta Dunn Acting Secretary - ~- - '---- - :arch 16 , 1940 Resolution No. 1 - Acceptance of Equipn.ent for the " " " " " ....,tadiUIll and Fi 6ld Hous€. - Lovket .Habama l271-F No . 2 - Acceptance of Equipment for the VIO en ' s Dormitory Group - Locket Al bama l 272-F No . 3 - Acceptance of Equipn1ent for the Farm Engineering Buil ' ing - Lo kat A.labama l2.'74- F No . 4 - Acce~ tance of Equipment for the General Classroom Buila.ing - Docket Alabama 12'75- l'1 No . 5 - Acceptence of Gener&l Cla ssroom Building - Contract 1 0 . II - Docket Alabama l2'7o-F No . 6 - Acceptance of Equipment for the Infimary Building - . Docket Alabama l277-F Marcil 16, 1940 The meting was cal l ed t o oraer by the ~res i ent Pro Tern ore of The Al abama Polytechnic I nstitute and on roll call the follo\ving answered pres ent: Messrs . T. D. Samford, C. Culver , J no . V. Denson, } . W. Hare . Absent: Fr ank M. Di xon, V. H. Hanson , H. D. Merrill. The members named constitute all of t he members of t he Executive Committ ee of the Board of Trustees of t he Al8.bama Polytechnic Institute , and t hose present cons titute a quorum. The f ollowing r esolution was pr oposed by C. S. Culver and read in full: R:&,SOLUTION NO . 1 A RESOLJ"TI U 0- COHPLETIO A\JD ACCEPTlU CE OF THE DELIVERY .AlIiD I STALLATION OF EQUIPMENT l'OR CUN 'RAC'l'S UNDER THE STADIUM hi D FI .M.D HOU::'E, IX)<J.tCEI' hLABAlYlA 1 271- F' WiEREAS, on Jul y 14, 1939, the Executive Comnuttee of the 0 r d of Trustees of The Alabama Polytechnic Institute entered into t he following contracts for the deli very and installati:m of equipment for t he Athletic St adium and Field House, Docket Alabama 1271-F, Alabama Polytechnic Institute , Auburn , Al abama. Loveman, Jo seph nd Loeb Bi n uingham, Alabama . • • • • • • • . • • . Contract No . 4-1 Roberts nd bon BiYillingham, P~abama . • • • • • • • • . • • • .Contract No. 4-3 Sou t hern Desk Com~any Hickory, North Car olina . • •• Contract No. 4- 5 WEiliREAS, all t ne lAork under t hese c:mtracts has been completed by the con­tractors according to the terms of said c(' ntra cts and VvEERF;AS , W. T. I ngram, Business IVlanager, Alabcu'Tla Polytechnic I nstitute , has accepted the equipment as completed accor ding t 'J t he specifications, contracts , and a pproved change or ders . NOV;, THER ()Ill, Bl, IT SvLVIill, thClt the BOE, rd of Trustees of The Alabama Polytechnic I nstitute, does hereby accej,.t t he equi pment f or the Athletic St adium and Fi eld House and a cknowledge t he com letion and acce-ptance of equipment described in the aforesaid cJntr acts . FollovJ i ng the reading of t he f oregoing resolution, ~';h ich was dul y '€ii s cu ased , said resol ution was seconaed by J" . V. (! en~o n and was adopted \"i th the f'ollov;ing voting aye: T ... D. Sami'ord, C. 8 . Culver , Jno . V. Denson, F • . ~ • .. are . And t he following vuting nay: N01(E, The President Pro Tbmpore declared said esol uti on carried • ... - - - -. --.- ~-- - - - - - . -~ .. £ ............. - - ......... _- ._------- -- - - page 2 Execu tive Co.mn i ttee .1arch 16 , 1940 The follovnng resolution was then pr020sed by C. S . Culver and read i n full : RESOLUTI ON NO. 2 A RESOLUTIO OF CO WL:iiTION AJ.I.l1) ACCEPTANCE OF 'mE DELI VERY AND I NSTALLATI ON OF EQUI PNJ.ENT FOR CONTRlWTS UNDER Th- v-or l]11J" ' S DOElVlI'IORY GROUP , OOCKl!,T AL.ABftl'lA 127 ~ -F WREREAS , on July 14, 1939, the Executive COlmnittee of the board of Trust ees of The Alabama Polytechnic Institute entered into the follo¥,-ing contra cts for the delivery a nd installation of e Qui pment for t he Viomen' s 10rmitory Group , Docket Alabama 1272- F, .Alabama Polytechnic Ins titute , Auburn, Alabama • Loveman , Joseph and Loeb . Birmingham, Alabama • Contr~ct No . 2-1 Contract o . 2- 2 Contr Cict No. 2- 3 Contract No . 2- 4 ~~, all the work under t hese contracts has been completed by the con­tractors according to. the tenms af said contr acts , and Vl- EREAS , W. fr. Ingram, Business tanager, Alabama Polytechn i c Institute , has accepted t he e quipment as completed according to. the specifications , contra cts, and approved chenJe orders . NOVl , 'Y.d:BREFOHE, BE I T RESOLVED , that t he Board of Trust es af The Alabama Polytechnic I nstitute , does hereby a ccept the equipment for the Women ' s Dormi tory Group and acknowledge t he completian and acceptance of equi pment described i n t he afaresaid con tracts . Follo'wing the reading of the foregoing resalution , wh i ch was Quly discussed, sa i d resolution wes seconC:ied by F. 'L Hare ane. was ad.opted v;i th the fol J01dng voting aye: T. D. Samford , C. S . Culver , J no . V. Densan , ' . V, . He.re . And the fallowing vating nay: NONE The President Pro TelLpore declared sai d. r€solut.iorl c2.rried . The fa l lol',.ring r esolutior_ 1',88 tlen propo sed by C. S . Culver and. read in f ull : Rl:!EOLUTION NO . 3 A RJISOLU'l'ION Oli COWJPLbTION AIJD ACCEP'l'.A!\CR OF TH.} DllIViliY U\D HiS'IJ,LLATION OJ: Ec;"UIPM}ITI~ T }i'OE CONTHI c'rs UN:CEF~ TIlli FARM ENGI 7IlP~N G BUIUiI NG, roCKET j'LIJJfJ.;.h. U '74-F l.HEREAS , on July 14, 1939 , the Executive COllIDJi ttee of the board of Tru stees of The .Alabrillla PolytechniC Inst itute entered into the following cantract s for the deli V8ry and installation of e 4,uipment for the IfpI'lli En~ir'pering Building, Docket J~abbma 1274- F, Alabamc Palytechnic Institute, Auburn, P..lab8llla Southern Desk COllipany • • Hi ckory, No rth Caroline ._ ........ - - --- -. .~ .. ~ -..... __ ___ _ ~. ___ . _. *h __ ... _ .... ________ . Contre ct fO . 3- 4 Contrc-.ct No . 3-5 page 3 Executi ve Corurui t.tee iVi.arch 16, 1940 lIH:ERl'.AS , all th \'lork under these contrc:cts has been completed by the con­tractors sccorciug to the t erms of said contrc cts , a.nd YH£REJ-LS , VI. T. Ingram , Business f '~anager , JUa b 5lltE' Polytechni c In;::;ti tute , has accep t ed the equipment as completed according to the specifications, contrl:lcts , f:lnd bpproved change orders . 'OW, TIIhRLFOrtE, BE; IT F..ESuLVED, th t the Board of Trustees of The Alabama Polytecbnic Institute, does hereby accept tt:e equipment for the F'arm Engineering Building and ackno,hJle -ge the completion and acce~ tance of equipment described in the aforesaid contrBcts . Follo"\\:ine the r eading of the foregoing resolution , which was duly discussed, said resolution Vi6S seconded by ' . W. Hare and was aaopted VIii. th the fOlloVoi.ng voting aye: T. D. Samf ord , C. S. Culver, Jno . V. Denson, F . W. Hare. An.O the fo l lov, ill e.: voting nay: NONE ThE Presid.ent Pro Tempore declared said resolution carried . 'l'be follo1fo:ing resolution waS then propo s ed by C. S . Culver and read. in full ; RESOLUTroJ:: NO . 4 A REBOLOTION or CO WU 'rION 1:,£ D ACCJQ?'l'JJ'lCE OE' THE D:ELIVRRY J'--.ND IN~T;;LLAC'l'ION OF :E\,UI PNiliNT :tOR CON'IP.. ACTS m DER 1'HL GENJEpL CLAbSHOOM BUI LDING, WCKE'r PL BPl'vi);. 1 275-F tiiHEEEAS, on July 14, 1939 , the Executive Committ be of the board of Trust ees of The Alab8ma Polytechnic In3ti tute entered into the foll01i,ing contracts for the delivery and install a tion of e Qui pment for General Cla s sroom BuilCl ing, Docket P~6bmlla L :,75-F, Alabama PolJ'technic In~ ti tute, uburn, Alabama . Loveman, Jo s eph and Loeb . 0 ••• 0 0 •• Contra ct o . 3- 1 Birrningham, Alabama Sou thern Desk Company • • 0 • • • 0 • • • Contre' ct No . 3- 3 Hickory, :North Carolina l/;,HEREAS , all the v.ork under these contracts has been completed by the con­tractors according to the terms of said contracts and V,HEREP.8 , W. T. Ingram, BUSines s Manager, Alab rna Polytechnic Institute , has accepted tbe eQuipment as completed according to the speCifications , contracts, and approved Change orders . NOW, TI-JJ!:RILFORE, BE IT RLSOLVFJ) , thi.<t the Boa r d of Trustees of The Alab rna Polyt.echnic Ins titute, does hereby accept the equipment for the General Classroom Builning and acknovrledge the completion and acceptance of e (~.u ip ­ment described in the aforesaid contre cts . · Follo\l>ing the re6.ding of the foregoing resolution, which 'was Ciuly Ciiscu bed , said resolution was seconded by F . Vi . Hare and was a dopted 'wi th the i'ollo\'!ing voting aye; T. D. Samford , C. • Culver, Jnoo V. Lenson , F. IV . Hare . And the following -voti ng nay: NONE page 4 Executi -v€ Conmti ttee March 16, 1940 The Pre ident Pro rl'elilpore aecl/::red said resolution carried . The fo1lowin~ r esolution was then proposed by C. 5 . Culver and read in full : RESOLUTI ON NO . 5 j;. RESOLU'I'IO ACe I 'ING 'rilE GEN:EW.L CLA S~ROOM BUILDIKG eOl';TRi.CT 1\0 . II . :COCK:E,T ALABJ;WlA l~ 7 5 -F \\EERMS, on lvlay 5 , 19~;9 , the Executi vE: Committee f the Board of Trustees of The hlabamCl Polytechnic I:n :::ti tute entered into an agreement wi th B tson­Cook Company, I n c . , Vlest Point , Georgi a , fo r t he c .mstruction of 8 General Classroom BuilCling, ContrEct o . II, for The Alabama Pol ytechni c I nstitute , Auburn, Alabama , and V,liEREJ;S , al l Vliork under t h i s contrl::1ct hab b een completed by the contractor according to the terms of said Cuntrl: ct , and -\IDREfJ , Til], Architects heve accepte the G neral Classroom Building as completed according to the plans , speci fi cat i on s , contract , and approved change orders , NOW, WERLFO E, BE IT REE:OLV J) , that the Board of Trust ees of The Alabama Polytechni c Institute does hereby accept the General Classroom u i l -i ng and acknowl Fdge t he completion and acceptance of the work des cribed i n the aforesai d contract . FollClA.ing the reauing of tbe foregoing r esol ution, v"hich was duly discussed , said resolution was seconded by F . • Hare and was adopte wi th the fo l loVlJing voting aye: T. D. Samford , C. S . Culver , J no . V. Denson, F . I'j . Hare And the foJ.l oviinE voting nay: NONE The President Pro Tempore declared said resoluti oI] carri ed . The following r esolution was then propo sed by C. S . Culver and r ead i n full : RESOLU'l'IOI\ NO . C A. m:SOLU'l'IO I 0 COlVIPLnTION P11D ACCEPTj\NCE OF THE DELIVllRY AND n S'l'.bLLATIOI\J OF Eic{,UIEV1ENT :BOR CONTP.AC'I'S U1~D}i1? THE H!FUIJ'YIJlHY BUILIJING, DOCKET PLAB.A1!IlA l2.77-F ViliEREAS , on July 14, 1939 , the Executive Conrrnittee of the board of Trustees of The Alabama Polytechnic I nstitute entered into the 1'01) o'l.'. ing contra cts for the del i ver and i nstallation of e Quipment for the Infi rmary uilding, Docket P~ab8ma If77-li', JllabbTIla Polytechnic Ins titute , Auburn, Al a bEJIla Loveman, J o seph and Loeb . BiJ'lIlingham, J\labama . Cont ra.ct No . 2- 2 Contract No . 2- 3 Contract No . 2- 4 page 5 Executive Committee flilarch 16, 1940 WH:i!.REAS, a.ll the vork unQer these contracts has been completed by the con­tractors according t o the terms of said contracts , end V'lH1IREAS, W. T. Ingram, Business lY1aIJsger, Alab8Ill8 Polytechnic I nsti tute , has accepted the equipment as completed according to the specifications, contracts , and approved change orders, NOf" 'IliJ]Jill}TOR1., BE IT RIbOLVEIJ , that the Board of Trustees of The Alabama Polytechnic In t-;ti tu-te, doe ' hereby accept the equipment for the Infirmary Bui lding and. acknowledge the completion and acceptance of equipment Qescribed in the aforesaid cont ~ cts. . Following the re8 ciing of the foregoing resolution, which \/Yas duly discussed , sald resolution wa& secondeQ by F . W. Hare and Vias adoptea with the f'ollo1t\ring . voting aye: T. D. Samford , C. S. Culver, Jno . V. Denson, F·. W. liare. And the follov"ing voting n y: NO E The President Pro Tempore declared ~aid resolutio carried. Upon motion by Jno . V. Denson, seconded by F . ' . Har , 8.nd unanimous vote of those present, the meeting adjourned . ~~r~n l-t ---"1 Secretary BOARD MEETING June 3, 1940 Resolution No . 1 - Minutes of Previous Heetings Ap roved It No. 2 - Acceptance of completion of Contract No . 2 and Equipment on Veterinary Laborator~ Building " No. 3 - Purchase of Land ' " II B~adley - Lee County ~uke - Lee County Evans - Lee County Barbour County- Donation Ne~man - Coosa County No. 4 - Budgets for 1940-41 No. 5 - Approval of 1939-40 Catalog " No. 6 Degrees Awarded Approved " No . 7 - Approva.l Honora.ry Degree- Grover C. Ha.ll " No . 8 - Naming Infirmary - John Hodges Drake Infirmary " No. 9 - Memorial to Doctor Drake for Inf'rmary " No . 10 - Pi Kap Phi Fr aternity Lease " No .. 11 - Orr Case II No. 12 - Oil Lease l I BOARD MINUTES June 3, 1940 The Board of Trustees of the AlabarnE. Polytechnic Institute met in its annual meeting in the President I s Home on the campus of the Alabama Poly­technic Institute on June 3, 1940, with the following members present : A. H. Collins, C. S. Culver, John V. Denson, Ro~ert K. Greene, Victor H. Hanson, Fr ancis W. Hare, Paul Se Haley, T. D. Samford. and the following members absent: George Blue, Frank M. Dixon, H. D. Merrill, Edward A. O'Neal . The members n ,ed constitute all of the members of the Board of Trustees of the Alabama Polytechnic Institute and those present constitute a quorum. A quorum being present, Paul S. Haley moved that Colonel T. D. Samford serve as President Pro-Tempore in the absence of Governor Dixon. The motion was seconded and adopted by acclamation. The President Pro-Tempore call ed for order and opened the meeting for the consideration of the business at hand. RESOLUTION NO. 1 .MINUTES OF PREVIOUS :rEETINGS APPROVED r"t- ' Y.../{''( -A (G.S~ J~-~ ,' UpOI'l motion of C. S. Culver, seGendeEi-by P. So. l;iaJey, the following resolution ..was ll:t:lardmously a.dopted :...... ., iJJ.>-~ :~~ ___ ~ HESOLVED: 1. 'rhat the minutes ~~e Board of Trustees on September 29, 1939, V I"- • and October 12, 1939, be approved as recorded. ' v r<- I>0 (""'l J r 2 . ~ That all acts of the Executive Committee of the Board of Trustees as recorded in the minutes of the f oll owing meetings: Noverrber 30, 1939 January 19, 1940 February 16, 1940 be ratified, affirmed, and ~cc epted by the Board of Trustees of the Ala.bama Polytechnic lnstitute. t.hen irrtLroduced and proposed by C. S~ RESOLUTION NO. 2 A RESOLUTION OF COMPLETION AND ACCEPTANCE OF THE WORK ON CONTRACT NO . 2, DOCKET ALA. 1273-F, COVERING THE CONSTRUCTION OF THE SUPEHSTRUCTURE OF THE VE'TERINARY LABORATORY BUILDING AND THE DELIVERY AND I NSTALLATION OF EQUIPMEl~ . page 2 Board W..inutes June 3, 1940 WHEREAS, on May 5, 1939, the Executive Committee of the Board of Trustees of the Al abama Polytechnic Institute entered into a contract with Batson-Cook Company, Contractors , covering the construction of the superstructure of the Veterinary Laboratory BuiJding, and on July 14, 1939, entered into the foll owing contracts for the delivery and installation of equipment f or the Veterinary Laboratory Building, Alabama Polytechnic Institute, Auburn, Alabama: Contract No . 3-1, Loveman Joseph & Loeb Contract No . 3- 2, McKesson & Robbins , Inc . Contract No . 3- 3, McKesson & Robbins , Inc. Contract No. 3-4, McKessoh & Robbins , Inc . Contract No. 3- 3, J ames A. Head, Inc . Contra.ct No. 3-6, Roberts & Sons Contract No. 3-7, Southern Desk Comp2illY WHEREAS , all the work under these contracts has been completed by the con­tractors according to the terms of said contra.cts, and vVHEREAS , the ,Architects have accepted' ,the Veterinary Lahoratory Building as completed according to the plans , specifications , contract , and approved change orders , and WHEREAS , W. T. Ingram, Business Manager, Alabama Polytechnic I nstitute, has accepted the delivery and installation of equipment as completed accor ding to the specifications, contracts , and approved change orders , NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of The Alabama Polytechnic I nstitute , does hereby accept the Veterinary Laboratory Building and acknowledge the completion and acceptance of the work described in the aforesaid contI" ct, and the equipment f or the Veterinary Laboratory Buil ding and acknowledge the completion and acceptance of the delivery and installation of equipment on the aforesaid contracts. Foll owing the reading of the fore oing resolution, ,which was duly discussed, said resolution was seconded by P. S. Haley and as adopted with the f oll owing voting aye: A. H. Collins , C. S. Culver, John V. Denson, Robert K. Greene, Victor H. Hanson, F. W. Hare, P. S. Haley, T. D. Samford. And the f ollowing voting nay: NOl-J~ The President Pro-Tempore declared said resolution carried. Upon motion by P. S. Haley the folloting r esolution was then proposed and r ead in full : . RESOLUTION NO. 3 PURCHASE OF LAND BY p~ABMvffi POLYTECHNIC INSTITUTE WHEREAS , it is necess8,ry for the Alabama Polytechnic Institute to acquire additional property more particularly described as follows, to-vat: w. W. Bradley - Fannie M. Bradley Lee County, Alabama NO. ACRES 200 All that part of the South half of the North h If of Section 7, Township 19, Range 26 , that lies West of the Auburn-Farmville road; and all of th t part of the North half of the South half of Section 7, Township 18, Range 26, that lies West of the Auburn-Farmville publ ic road, and North of Loachapoka Creek; all being in Lee County, Alabama, and containing 200 acres, more or less . Lum Duke - Inez Duke Lee County, Alabama Sixty acres of land off the north end of the east half of t he west half of secti on 12, township 19, range 25 , bounded north by the J esse Talbot land, south by the J:iJn Tom Walker land, east by the Frank Walker l and, an west by the 'rs . Nettie Bedell l and, and being the land conveyed by King Smllford and wife to Ed Williams , recorded in Volume 98, page 390, in the Probate Office of Lee County, Alabama. Alice R. Evcms Lee County, Alabama 60 338 The south one-half of Section 1, tovmship 19 Noth, Range 25 East of the St . Stephens Meridian in Alabam , except 40 acres off of the West and thereof , ~aid 40 acres being one- half mile in length and of sufficient width to include said 40 acr es ; and Iso except 2 acres in the shape of a tri angle in the SW corner of the land herein descrjbed which said 2 acre tract being the same as that conveyed by deed of Martha A. Talbot, et als t J . I . Bedell and recorded in the of fice of the Judge of Probate, Lee County, Alabama, in record of Deeds, Vol. 00, page 155 ; tract described contining 278 acres , more or less, and bei~ in Lee County, Alabama. Also 60 acres of land being all of the northwest quarter, of northwest quarter of Section 7, lying on the west side of the old Auburn-Oak Bowery Road, and 11 of the southwest quarter of Section 6, lying on the west side of said road , all 60 acre tract being in township 19, range 26, in Lee County, Alabama. On all of the above land together with all and singular the tenements , hereditarc,ents and appurtenances thereof belonging or anywise appertaIning. page 3 Board Minutes June 3, 1940 AMOUNT $3,000 .00 450. 00 4, 725 .00 _________ . _____ ._ ~ .... ~ __ 0.----------- j .*---_. --- Bo I'd of Revenue - (Donation) Barbour County, Alabama (Poor House Farm) That certain tract of land situated in Barbour County, .Alabama, about two miles north of Clayton, known as part of the Poor House Farm, conta · ning 180 acres more or less , and )eing further described as southeast quarter of southwest quarter,' north five acres of south-west qUB.rter of southwest quar ter, the south fifty acres of north half of southwest quarter, section twenty-seven; also the north f ive acres NO. ACRES 180 of southeast quarter of southeast quar ter, northeast quarter oJ' southe st quarter, southeast quarter of northeast quarter, section twenty- eight; all in Township eleven, Range twenty- s i.x, and being bounded on north by l ands of W. M. Fenn and Britt, on east by lands of W. M. Penn ani Winn, on south by the Wi nn lands and the sixty acres of the original Poor Farm retained by Barbour County, a.1'ld on west by the public road and lands of Ma~e Herring, Phi l Green and the Winn lands . John T. Newman - Mamie C. Newman Coosa County, Alabama 160 Southwest f ourth of section thirty- six (36), township t wenty- two (22) , range twenty (20), containing one hundred sixty acres more or less . page 4 Board ~ linute s June 3, 1940 AMOUNT Donation 1.00 Follmving the re;q,din of the foregoing resolution, ~vhi ch was duly discussed, s id resolution was seconded by V. H. Hanson and was adopted vlith the f ol l owing voting aye : A. H. Collins , C. S. Culver, John V. Denson, Robert K. Gr eene , Victor H. Hanson , F. W. Hare , P. S. Haley, T. D. S31Uford. And the following voting nay: NONE '1'he President Pro- 'T'empore declared said resolution carried. The f ollo'V'Ting res01\tion was presented by C. S. Cul.ver of the Budget Committee of the Board of Trustees : ~~OLUTION NO . 4 WHEREAS , President L. N. Duncan has presented to the Budget Committee of the Board of Trustees the proposed budget for 1940- 41 f or the Agricultural Experiment Station; for the Agricultura~ Extension Service; and for the College, with the recommendCltion that the President and the Executive Commi ttee of the Bo rd of Trustees be given full authority and power t o act in making such adjustments in the budget for the f iscal year begi nning July 1, 1940 and ending June 30, 191,1, as may be necessary and for making such rearrangements and selection of an adequ te personnel as may be neces­sary for the School of Veter inary, ' edicine, and page 5 Board Minutes June 3, 1940 WHEREAS , the Budget Co~~ittee of the Board of Trustees has exanrined the propos ed budget and recommends its adoption .vi th the exceT tion of t he budget for the School of Veter inary Medicine, THEREFORE, BE IT "IBSOLVED, th3.t t he President an~ the Executive Committee of the Board of Trustees of the Institution are hereby given full authority and power to act in making such adjustments in the budget for the fiscal year beginning July 1, 1940 and ending June 30, 194~ , ~~d such rearrange­ment Cl..nd selection of an adeqm'1.te pars nnel as ma.y be necessary for the School of Veterinary Medicine. Following the re ~ding of the foregoing r esolution, mlich was duly discQssed, said resolution was seconded by P. ,S. Haley and was adopted by the unanimous vote of the meDbers present . Upon recommendation by V. H. Hanson, seconded by P. S. Haley, and unanimous vot e of the members present , the follo"\l'Jing r esolution w s adopted: RESOLUTION NO . 5 APPROVAL OF 1939-40 CATALOG RESOLVED that the Board of Trustees of the Alabp..m.a Polytechnic Institute ap­proves the 1939-40 cat alog as printed with changes in cours es , titles , and r~Dks , as printed therein. Upon re c OlTh~endation of V. H. H&lson , seconded by R. K. Greene, a.Tld unanimous vote of the members present , the follovdng r esolution was adopted: RESOLUTION NO. 6 DEGREES APPROVED RESOLVED that the Board of Trustees of the Alabama Polytechnic Institute approves the degrees awar ded by t he f aculty and the Executive Counci l of the 1940 graduates as per i st f iled with the minutes as a par t of the officic.'l record. RlSOLUTION NO. 7 APPROV,"IL OF HONORARY DEGREE- GROVER C. H.ALL Upon motion by V. H. Hanson, seconded by A. H. Collins, the board unanimously confirmed the award of the degr ee of Doctor of La s, honoris causa, ' pon Grover Cleveland Hall, distinguished editor of the Montgomery Advertiser with the follolving citation: IIUpon Grover Cleveland Hall, n3.tive Alabamian, public servant , and pub1_ic­spirited citizen l~ose genius is recognized throu~hout the at ion , distinguished editor, champion of democracy, unrelenting foe of bigotry and intolerance whose logic",l mind and fluent pen have brought honors upon himself, his state and his bel oved southlcnd; the Alabama Polytechnic IYloStitute confers the degree of DOCTOR OF LAWS, honoris c ~usa.n page 6 Bo rd Minutes June 3, 1940 BE IT FURTHER RESOLVED that all acts of President L. N. Duncan and the individual ::nembers of he Boar d of Trustees in connection with the a ard of the above mentioned degree be am they are hereby ratified and confirmed . Upon motion by John V. Denson, seconded by V. H. Hanson, the following resolution was unanimously passed: RESOLUTION NO . 8 NMiING INFIRl'M.RY In recognl~lon and appreciat ' on of his 53 years of faithful , efficient , untiring, un elfish and remarkably successful service as surgeon and physician of this College from January 2, 1873, up to the day of his sudden death on Feb ary 5, 1926, the Bo rd of Trustees 0 the AlabAlll8. Polytechnic Institute does hereby designate and name the recently constructed and completed college hospital The John Hodges Drake Hospit al; and does hereby ded ' cate the same to his memory, that the thousands of young men and young women who have in the past , knO\YJ1 and l oved Dr . Drru(e, may have thei desire gratified and their requests complied with; and that the youth of this State nd this Country who in the years to come Cl.ttend here as students may learn of this great and gooe mom and receive inspiration from thp, life he lived and the good he did. The President of t he College is directed to h"'ve made a suitable bronze or marble tablet with appropriate inscription consonant with these resol utions and attach same in a conspicuous and suitable place on the wall of said building in token and testimony of this dedication. This Board bel ieves the 53 years of Dr . Drake ' s service as surgeon of this College without missing a morning ~oll call and ,vithout being tardy in at­tendance upon his duties is a record unm tched in the entire Country. Besides discharging his duties in the most faithful, efficient and remarkably successful manner, during these long years of intimate contact 1Nith the students of this institution, Dr. Drake, by his regnant character and Christian conduct and example and his f riendly intercourse, has builded in the hearts and lives of thousands of men an . wonlen, who t rough the years have gone out from this institution, living monuments more lasting than bronze or m rble , the far­reaching effects of which are not meAsured in m terial values, ~~d not bound by the linut ~tions of time. RESOLUTION NO . 9 Moved by C. S. Culver, seconded by V. H. Hanson, and unanimously a.dopted by the Board that this resolution be referred to the officers and members of the Alumni Association with the recommendation that that Association be urged to t ake suitable steps to erect a memorial plaque or p8~~ting in the John Hodges Dr··ke Infirmary commemorating the outstanding services of Doctor Drake to the students of the Alabama Polytechnic Institute for 53 years. ____ .l. • __ page 7 Board Minutes June 3, 1940 Upon motion of P. S. H ley, seconded by V. H. Hanson, and unanimous vote of the members present, the following resolution was adopted: RESOLUTION NO . 10 PI KAPPA PHI FRATERNITY LEASE BE IT RESOLVED by the Board of Directors of Alabama Polytechhic Institute as f ollows: Th ~t the Alabama Polytechnic Institute lease , let ~nd de ·se unto Alpha Iota Club , a corporation org,.nized in Lee County, Alabama, under the laws of Alabama, the following described reBl property, which is a part of the Institute Campus, to-wit: A trC:'.ct of land articularly described as follows : From the point 'where the Northerly margin f Miller Avenue is intersected by the Easterly margin of South College Street, run North 42 minutes East , along s aid margin of s [!,id College Str eet , 216.2 feet to the beginning point ; f rom said beginnin point run North 11 minutes East, along said margin of College Street, 223 feet ; thence South 89 degrees and 49 minutes East 248.2 feet; thence south 11 . "nutes West 223 feet ; thence North 89 degrees and 49 minutes West, 248 .2 feet to the beginning point; in the City of Auburn, in Lee Cou ty, Alabama. on the terms ~nd for the l ength of time set forth in a contract, in the foP_owing form, to- dt: The State of Alabama, Lee County: ~~iEREAS , Alph Iota Club, a cor oration, which is social club whose membership is confined to active members and alumni of Alpha Iota Club of the Pi Kappa Phi Fraterni ty, which s aid Chapter of said Fraternity is located at. Auburn, Alabama, is desirous of constructing upon the property of The Alabama Polytechnic Institute hereinafter described, a house or building for use as a Fr at ernity Chapter House by the members of Pi Kappa Phi Fr at er nity, and has appJied to The Alabama Polytechnic Institute for a le<-1se of said property, and The Alab ;~ma Polytechnic Institute has agreed to lease said roperty to the said Alpha Iota Club upon the terms hereinafter set forth, and Alpha Iota Cl ub has agreed t o said t er 'TIs: NOW, THEREFORE, THIS AGREEMENT made this day of 1940, by and between The Alabama Polytechnic Institute, a corporation, hereinafter referred to as Party of the First Part, and Alpha Iota Cl ub, a corporation, hereinafter referred to as Party of the Second Part, WITNESSETH; For the considerations and upon an.d subject to the terms , conditions and covenants hereinafter set forth and expressed, the pa,rty of the first part hereby lets, leases and demises unto the party of the second part , for and during the terms of fifty years beginning on the ______ day of 1940, page B Board Minutes June 3, 1940 and ending on the, _ _ _ d,ay of_' _____ , 1990, the f oll owing described real estate, to-wit : A tract of l andparticul rly described as follows : From the point where the Northerly margin of Miller Avenue is intersected by the Easterly margin of South College Street , run North L,2 minutes East , along s aid mar gi n of s ai d Oollege Street , 216.2 feet to the , beginning point ; from said beginning point run North 11 minutes East, along s ai d mar gin of College Street , 223 feet; thence South 89 degrees and 42 minutes East 248 .2 feet; thence South 11 minu~ es West 223 feet ; thence North 89 degrees and '49 mi nutes West , 248. 2' feet to' the beginning point; in the. City of Auburn, in Lee County, Alabama. The ter;ms, conditions and covenants hereinabove referred t o, the acceptance of, anda.ssent t o which , shall be evidenced by the execution of t his instru­ment by the party of the second part are: 1 . Within t hree months from the date hereof the party of the second part shall begin, or cause to be be~un , c nstruction on s ai d lot of a house or buil ding suitable f or use as a FraternityCh pter House to be built according to plans , specifications and proposed cost which, ' prior to the beginning of such construction, shall have been approved by the President of The Al abama Polytechnic I nstitute, and shall within t welve , months from the date hereof have caused said build L~g to be f ul ly con­structed and completed in conformity 1vith said plans and specifications and cost, all at the expense or the party of the second part; and if the party ' of the second part shall in any wise f til herein this agreement and th~ terms of this lease shil bllinediately tenninate and any and all of any bui lding material or structure then on said property shall at once become the property of the party of the, f;irst par t , ,but subject to the rights of any mortgagee of the party of the second part to the extent hereinaft er provided . 2., Except as provided hereinafter in par gr aph 8, with respect to temporary room rentals , the party of the second part shall have no r ight to sub- let the property or to convey its interest thereOn by deed or othervrise, or to transfer t o another the right of possession or occupancy, or t o transfer or assign its equity or stA,tut ory right of r edempti on arising out of any mort gage such as is hereinafter r eferred t o or the foreclosure ther eof, un l_ess prior to any such actio 1 or tr sact ion the President of the party of the first part shall have specifically and expressly consented thereto in v'v"ri ting, and such writing sh,qll have been f i led f or record in the office of the Judge of Probate of Lee County, A.labama, and have been indexed as a deed would be indexed; and if the party of the second part shall , contrary to the provisions hereof sub- let the property, or by deed or otherwise convey its interest therein, or assign or transfer t o another the right of possession or occupancy, or transferor assign to another its said equity or statutory r ight or redeption, this contract and the term of t hi s lease shall immediately ternun t e, and all of the I page 9 Board ',linutes June 3, 1940 rights of the party of the second part shall immediat.ely cease and the tit.le to the property, including all improvements , shall vest in the pa,rty of the first part, subject only t.o the lien of any mortgage then outstanding, executed for the purpose referred to in paragr aph numbered 4 hereof; there being no intention that any provision O.l this paragraph numbered 2 shall require the written consent of the President of the party of the first part to the mru<ing of a mortgage such s is referred to in paragraph numbered 4 here'nafter. 3. The party of the second p~rt shall have no right or authority to convey by mortgage to any person its interest in the aforesaid p operty or the building to be constructed thereon unless such mortgage shall embody within its terms the provisions hereof relating to such mortgage and the ob~i gl'ttions of the mortgagee, and making a copy of this contract a part of such mortgage shall be compliance herewith . Nor sh,.ll any such mortgage be made except for the nurDose of obtaining part of t he funds wherev 'th to p y for the construction of the house or building herein­above referred t and to secure a debt which shall not exceed d 7,5~O, OO principal , to be repayable over a period of not exceeding 20 years from the date of the mortgage, and except for the purpose, within said period, of refinancing any unpaid balance of sa' d inclebtedness . 4. In the event thckt the Alpha. lot Club, for the purpose of securing funds ,vith which to make part payment of the cost of construction and furnishing of the house of bui Lding hereinabove referred to, shall convey, by mortgage, its interest in the pro erty hereinabove described, and the holder of such mortgage sh"ll at any time , pursunnt 0 the prOVlSlons of the mortgage and ptlrsuant to the provisions of paragraph numbered 5 hereinafter, foreclosure or cause to be f oreclosed , by sale uncler a power in the mortgage , or under a court decree, the lien of said mortgage, the purchaser at such sale, and persons holding under him, shall and will hold the interest in said property, given to Alpha lot Club by th ' s i..l1strument , free from any r estrictions UpOE. the use of the property or the house or buil ding or ether improvements thereon . 5. In the event that default shall be m"'de in the payment of any debt secured by mortgage upon the interest of Alpha Iota Club in the property hereinabove des'cribed, the holder of the debt shall, at le?st sixty days prio to the taking of any steps l ooking to a f oreclosure of the mortgage lien by sale under the no fer that may be granted by the mortgage or otherwise, give notice , in vTriting, to The President of The Alabama Polytechnic Institute stating the true and actual amount of the debt, secured by the mortgage , th t remains unpaid, nd she,ll be bound to ccept from The AlabillW. Polytechnic Institute, at any time within forty-five days after such writteYl notice sh"'ll have been delivered, the true and ctual amount of Vle debt that is unpaid and thereupon to assign, transfer and convey to The Al_ bama Poly­technic Institute, wi.thout recourse, the said debt , the evidence thereof, the said mortgage and v-mptever interest he may have in the real estate and all property subject to the lien of the mortgage; but , if the amount of such debt so unpaid exceed the sum of $17,500.00 then the holder of the mortgage shall offer to accept said sum of $17, 500 .00 and upon payment thereof vr.i.thin said forty- five day neriod sh,ll m~ke the same transfer, assignment and conveyance of the debt, the evidence thereof, the mortgage and his interest in said r eal estpte. page 10 Bo I'd Minutes June 3, 191+0 If the party of the first part fail to malee such payment within said forty- five day period, the holder of such mortgage shall be authorized t o proceed as he may see fit , and i f such procedure results in a sale of the inter est in the property conveyed by the mortgage , the purchaser at such sale , ann those holding under him shall, as hereinabove provided , hold the interest in the nroperty so purchased free of any r estrictions upon the use of the l ot or any house or other improvements there6n ~ 6e In the event that the party of the first part shall make any such payment as is provided in p ragraph nunme ed 5, above, this contrAct and the term of this lease shall ii11rnedi.qtely termim,.te, and all rights of the Alpha Iota Club hereunder sha.ll immedi tely cease and the title to the SAid lot , together vIith the building and all other improvements thereon, shall immediately vest in the party of the first part, and it sh. 1 thereupon be entitled t o the iwnedi; te and continuing possession of the said property, and neither the Alpha Iota Club nor any erson holding under it shall thereafter have any right in or to any part of the property; but this p ovision sh 1 not deprive the Darty of the first part of a.ny right it may have as the holder of the mortgage and the debt thereby secured . 7. In the event tha.t the building to be const ructed on sai d lot be damaged by fire , windstorm or other casualty, so .that it i s un­inl1abitable , and it be not within 12 months thereafter restored, at the expense of Alpha Iota Club , to a eondi tioh substantially equ 1 to or better than the condition in which it was prior to such darna.ge, this contract and the rights of the Alpha Iota Club and of any mortg gee of the property shall cease nd determine at the expiration of such 12 months period, and the title to the property shall irrnnedi ately ve.st in The Alabama Polytechnic I nsti­tute, subject to no lien of any mortgage , and thereafter t he Alpha Iota Club nOl' I any pa.rty holding under it shall have any right in or to said property, and any part or portion of any improvement that may h ve been put upon the property shall at once become the property of The Alabama Polytechnic Inst ' tute , freed of any mortgage or other lien; .nd rio morteagethat may be outstanding at the' time such damage is .d'ne shell be thereafter foreclosed until and unless there be a restoration such as is herein contemplated. 8. Until and unless the interest of the 9arty of the second part in the property hereinabove described shA.ll have been sold or conveyed in the foreclosure of B. mortgage lien as hereinabove provided, the property hereinabove described, and the improvements thereon, shall not be used for any purpose other than th.qt of a. Fraterni ty Chapter House for the use of meJ"lbers, active and alumni of the existing Alph Iota Chapter of Pi KapDC' Phi Fraternity, and shall not be occupied by- others except thFt guests of the members of said Chapter of said f raternity may -"rom time to time, and t",mpor rily, be permitted to occupy the prernises , and except tnat during thp Sum­mer months intervening bet- een the enc1ing and beginning of the main terl1S of the College Year, the party of the second peat may page 11 Bo I'd Ivanutes June 3, 1940 l et or rent rooms in the bui16ing to be constructed on said prop­erty to any nerson 1'iho shall be , for the time being, in ttend,mce , in eood faith , as a bona f i de stucient of the S mer School conduct­ed by Alabama Polytechnic Institute at Auburn; ann until end unless there she'll be a sale of the interest of t he u?rty of the second p .rt in the foreclosure of a mortp'age as hereinabove urmriried, the house to be constructed on the l ot hereinabove described shC111 at al'.. tirnes be concucted in strict keeT)ing 'lath all the rules and regulations relR.t;n.2" to Frf.'ternity house in gener"l , or to this Fraternity House in n .rticular, t hat h[1.ve beE;n heretofore or may be hereafte adonted by the Fa.culty, or any comlnittee t her eof , of Alabama Polytechnic Institute , or by the Bo .rd of Trustees , or any cOmIT~ttee thereof, of Alab ~ma Polytechnic Institute ; and if at any time the party of the first part , acting by and through its President , after notice to the party of the second part , or to the chief off icer of the Alpha Iota Chapter of Pi Kappa Phi Fr ater ni.. t .y , 8.nc1 after the party of the s econd part or the said chief offi cer shall have had an opport unity to be heard, adjudged and deterrr One thCJt t here h""1s been a violation of the foregoing provision as to the use pno occup .ncy of V.s house , or a violation of 'iny such rule or r egulation , or that the conduct of th e: occupants of the building on t he l ot has been or "rill becoftle ~oral , i llegal or i n 0 _ oosi t ion ~, o the rules Q....'1.d r egulati ons hereinabove referred to , or h s or vall become prejudicial to the interests of' the p rty 0"' th) first part , or that the building has been abandoned for use as a Chapter House by the Fraternity , then in either of. s i c1 events t.he p rty of the firs t p rt m~y at its option, to be exercised by its President : ( 0. ) suspend the right 0'" the party of the second part to use nd occupy said premises 1'0 such time as the Presiclent may deterr-:ine; or (b) terminde this c ontr ~' ct anc~ the term of thi s lease, in which event the resident of the pa.rty of the f irst po. t 5h ~ II "I:d thin sixty days thereafter deterrline anrl f ix the v alue of the improve­ments , incluciing the house, then on the l ot herein bove descdbed, and rithin sixty days after such detern>jnBtion sh 11 h~ve been made either (1) pay to the party of the secone1 oc.rt the allJount so fixed or , i f there be an unsatisf ieo mortgu{e on the property then outsta.nding, the excess of the AJi10unt so fixed over and above the mortgage debt , whereupon the title of thE> party of the second part in and to said lot pnd imm'ovements sh"l.ll irrunedi:-tely v est in en­tiret. y o.no completely in the pC'rty of the f irst Dart'; or ( 2) take possession o.~ the pro~erty a.nd make such use ot" it as it l'1f.y deem proy->er , payinp to th narty of the secone' Pb.rt an aIY!Olmt month1y, to be deter! Jil1f~d by th..., President of The AlAbr1flr3. Polytechnic In-s t,j t.ute , which li'ill over c perior not exceeding ?O years resl11 t in thl? pryment to thp party of the second Dart of the v:;:lue of the iL-nprovements as deternlined by the Presic'ent of A1A.b::-me. Polytechnic Inctjtute, !,lus interest thereon at the r ate of 4% per annum, except that i:[ there be then outstanding an unsatisfied mort gage all of such payments sh&ll be mE,C:e to the holder of the mortgage debt until the same sh2.11 h,qye been fully pAid and satisfied and when, uncier such arrangement , the. full Dayment of the v&lue of the im­provement as so determined , with interest , 5h;.11 hr3.ve been paid either to th, ])crty of the second oart or to the mortgageS', t.he cOIn.nlete title in sai d property ('IUd ;ill improvements shall t once vest in the pp.rty of the first part . "- page 12 Board Li "nutes JUne 3, 1940 The Darty of the:second part shall pay to the p~rty of the first ppr'(, as rental, the sum of One Dollar ($1.00), payable each year, in advance , on the 1st day of October. 10. The party of the second part shall h ve the right , provided this contract and the tern of this lien sh _ll not have theretofore been tern " nated under some provision of this gr eement , to e2..-tend the term of this lease for an additionR.l period of f orty- nine years from the ene' of the fifty year period hereinabove fixed , provirled r the right to so extend she'll be exercised not more than twelve !:tonths and not less th.:Jn six months prior to thl-' eno of the a£'ore­said fifty year tern, the right to be exercised by the giving of a written notice to the party of the n st part . 11. U!>on the ·expiration of the term of this lease a1] im rovements of 'IIhatever kind then upon the lot hereinabove desc1'ibed sh;:tll be and become the property of the party of the first part . 12. 'Wherever in this contract it is proviced thpt action shall be taken or any thing be done by the P esil'ent of the party of the first part , such action mBy be taken or thinp" be done by the pe sons who may t the time be considered and be actinp as the Executive heBd of The Alabama Polytechni'c Institute; or by Us Board of Trustees 0 the Executive Committee of the Boa.rd of Trustees . IN ViITN.vSS V\IH:.:ill.EOF The Alabama Polytechnic Institute, a cornoration, pursuant to resolution ado!>ted by its BOR.rd of Trustees at a meeting held on the 3rd day of June, 1940, hnsca sed this instrument to be exec te for it and in its name by L. N. Dunc::1n , its Presic~ent , ahd Alpha Iota Club, a corporat; on, ecting herein l)UrSuant to a resolution of its :ao .rd of Governors adopted at a meeting held on the 16th d'-',y of May, 1940, has caused this instrument to be execu ed f r it 8nd in it name by Paul Irvine, its Presir1ent , ::mel the parties have c used their respective seals to be hereunto affixed and to be duly attested, :3.11 in Cluplicate , on this day of ___ , 1940. THE ALABAMJI. POLYTECHNIC I NSTITUTE By _ __ .......,......-_ As President Attest : ALPHA IOTl CLUB By----~_rr"--~------------- As President Attest: The State of Al bcuna'l ~ ee County page 13 Bo , d Minute J ne 3, 1940 I, , a Notary Public in and for said County in said State, hereby certify that L. N. Duncan, whose ncur.e as President of The Alabsma Polytechnic Institute, a corporation, is signed to the foregoing instrument , and who is known to me, acknowledged before me on this day that , being informed of the contents of the instrument , he s such officer and "lit.h full authority, volunt arily executed the same for and as the act of sajd corporation. Given under my harld this __ day of ___________ , 19/,0. The State of Alab ma, ~ee County Notrl,ry Public , Lee County, Alabp,ma. I , , a, Notary Pub1ic in and for sai d County in said State, he eby cert ' fy th t Paul Irvine, whose n e as Presirlent of Alph IotFi Club , a corporation, is signed to the foregoing instrument, ,nd who is kno~ to me , acknowledged before me on this d y th t , being info med of the contents of the "nstrument , he a such officer and vdth - full uthority, voluntarily executed the same for and as the act of said corporation. Given under my hand this _ _ day of ___________ , 1940 ~ Notary Public, Lee County, Alab-ma. And thc-.t the Presi('ent of the Alabama Polytechni Inst· tute be and he is hereby authorized ,md empowered to execute f or and in the name of A1C1b8ma Polytechnic Institute a cont Act in the form herejnabove setout. RESOLUTION NO . 11 ORR CASE Chairman Samford then called to the attention of the Bo rd the recommen ation of the Commission on Institutions of igher Educction of the Southern Asso­ciation of Colleges and Secondary Schools vlith reference to the ppeal of Miss Edna J . Orr to that Commission fo ' reinstatement as Professor of l!;ducc'tion at the Alabam Polytechnic Institute. pAge 14 Board . nutes June 3, 1940 The Commission held a hearing on Miss Orr's case at the Biltmore Hotel in Atlanta, Geor gi a, on April 9, 1940, and based its action upon the technicality that whereas Miss Orr h d received verbal notice she had in effect not received written notice within the proper time and adopted a recommendation in the case in the followin~ words : "That the Commission urge upon the administration of Alabama Polytechnic Institute the reinstatement of Mi ss Edna J. Orr on l eave of absence ;ith pyas of Febru ry 1 for six. months thereafter, with the definite understanding that her connection with AlabAma Polytechnic Insti tute will be severed as of Aubust 1, 1940." Upon the reading of the recommendation of the Commission it was moved by A. H. Collins , seconded by P. S. Haley, that no action be t aken. In the gener~l discussion which foll owed, the opinion of the group s eemed to be that the Commission in its hearing had overlooked many f qcts in Ulss Orr ' s case which h d been broUR'ht out by the Speci:'l Com11littee of the Board of Trustees composed of Messrs . Collins , Greene and H .ley, and especially a fact thrl.t Mi ss Orr had admitted that she had received verbal notice and that as a matter or f act Dean Judd had read to her in February 1939 the writijen notice which he finally deli"ITered to her on i u,gust 18, 1939. The opinion was unanimous that there was no justOce in the f indings of the Commission but that since we 'lere members in good st nding of the Southern Association of Colleges and Secondary Schools end since f ai l ure to comply with the recommendation of the Commi sion on Institutions of HOgher Education, however unjust its judgment nu ght be, prob~bly would result in placing this institution on probation, and since the experience of the college during its ecent period of robat ~ on under the rules of the Association for reasons over which it had no control, had been th t other institutions in the state had used the f act to circulat e among prospective students the statement th&.t the work of this institution wa.s not creditable, that it would nerhaps be the best pol icy to acquiesce in the findings of the Co, . ° ssion. After a lengthy discussion of this aspect 0 the question, Mr. Coll ins withdrew his motion and the f ollowing motion was p oposed by John V. Denson and was seconded by V. q . Hanson: ~~, heretofore Miss Edna J . Orr, who was Professor of Education of the Alabmaa Polytechnic Institute was dischar ged for good and sufficient reasons by the Board of Tl~ste e s, and she , feeling aggrieved, thereafter complai ned to the Southern Association of Colleges and Secondary Schools; and, VlliEREAS, the Commission on Institutions of Higher Education of that Associat ion made some investigation of her complaint and had a hearing thereon on the 9th day of April, 1940; and WHEREAS, by letter dated April 22, 1940, o. C. Carmichael, Cha.irman of said Co~~ ss ion advised the President of Alabama Polytechnic Institute that the s aid Commission had adopted a recoJ11ffiend_ tion in the case in the following wor ds : ---.- .. .. .. - - ... - -- ---... - - - ~ - -.. ---~- -. -- - and, page 15 Board Minutes June 3, 1940 "That the Commission ur e upon the adn'.iJ:'1i str ation of Alabama Polytechnic I nstitute the rei nstatement of Mi ss Edna J . Orr on l eave of absence with pay as of February 1 for six months thereafter , with the Aefini t e understanding that her con..rlection "I'd th Alabcuna ~olytech­ni c Institute vnll be severed as of August 1, 1940; fI WHEREAS , Al abama Polytechnic Institute is a member of s aid Southern Associ at ion of Colleges end Secondary Schools; and, ViliEREAS , this Board of Trustees feels t hat the fact of such membership carries vnth it some desire to recognize and comply with recomlllendati ons made by the s aid Commission: NOW, THEREFORE, BE IT RESOLVED 1 . That in acquiescence with the recommendation made by the Commission of Insti tutions of Higher Education of Southern Association of Colleges and Secondary Schools , Mi ss Edn J . Orr be, and she is hereby, considered as having been reinstated as Professo of Education of Alabruna Polytechnic Insti tute as of February 1, 1940, and as on leave of bsence for six months from that date, at the expiration of which time her connection with the Alabama Polytechnic Institute sha.ll be completely severed. 2 . That the President of the I nstitution is authorized and instructed to pay Miss Edna J. Orr the f oll owing sums for the period indicated: February 1-29, 1940 ~ ••••••••••••••• $291 . 66 March 1- 31, 1940 •• ••••••••••••••••• 291. 67 April 1-30, 1940 ••••••••••••••••••• 291. 67 May 1-31, 1940 ••••••••��••••••••��••• 291 . 66 June 1-30, 1940 •••••••••••••••••••• 291 .67 Jul y 1- 31, 1940 •••••• •••���•••••••••• 291 .62 $1750.00 said sum being equivalent to one- half of the annual salary which was being paid t o her as Professor of Education at the Al bama Polytechnic I nstitute . Upon rol l_ call the follovnng voted aye : C. S. Cul ver, John V. Denson, Robt . K. Greene, Victor H. Hanson, F. W. Hare, T. D. Samford. And the f oll owing voted nay: A. H. Collins , Paul S. Haley The President Pro-~empore declared said resolution carried. .... -. . -- ....... - ---. ---- -- - ..... ..-.-""'- -- - _... --. . _ _ _ ._ ~ ~ ...oI .. ~ • ..... ~ __ A RESOLUTION NO . 12 OIL LEASE page 16 Board Minutes June 3, 1940 Upon motion of V. H. Hanson, seconded by C. S. Culver and unanimous vote of the members present , the proposal to execute an oil lease upon certain lands of the Alabama Polytechnic Institute was referred to President L. N. Duncan and the Executive Committee of the Boe.rd of Trustees with pOYler to investigate and to act. Upon motion by C. S. Cul ver, seconded by P. S. Haley, and unanimous vote of those present, the meeting adjourned. R. B. Draughon Secretary EXECUTIVE COMMTTTEE MEETING AUGUst 1, 1940 Resolution .No. 1 - Revised Veterinary Budget II II II No. 2 - Revised Agricultural Extension Service Budget (Copy attached) No. 3 - Authorization for Signing Checks No. 4 - Authorit y for President to ~xecute Lease of Auburn Development Society, Inc. (Copy attached) ( AUfUst 1 , 1940 EXEcunVE; COIJMITTEE The meeting was called to order by the Presi(1ent Pro Tempore of The Al bama Polytechnic Institute and on roll call the folloliring answered present : Messrs . T. D. Samford, C. S. Gulver, Jno . V. 1enson, 1". W. H:lre , H. M. Merrill. Absent : Governor t'ank Iv- . Djxon, V. H. 1-Ianson The members named constitute all of the members of the Ncecutive Committee of the Board of Trustees of the Alabama Polytechnic Institute , and those present constitute a quorum. The f ollmving resolution was proposed by C. S. Gul ver end re'd i n full : RESOLUTION NO. 1 B.b IT FI.:r..SOLVED BY THE EXECUTIVE Cm.L.~ITT:E OF THJ2: 130ARD OF TRUSTEES ; That in line wi th resolution No . 4 adopted by the rloard of Trustees on June 3, 1940 , the budget of the School of Veterinary medicine , and the members of the staff of said School, for the f iscal year beginning July 1 , 10 40 , and enoin[, June 30, 1941, sh011 be as follows : N.A?ili Al L TI'l"LE STATE OTHER T:2.,r\.CHIl:G TOTAL NO . MOS . H. S. Sugg, Dean and State Veterin"rian $1260 ~~3 780 $5040 12 I. S. McAdory, Asso . St8te Veterinaria.n and Prof . 2400 1200 3600 12 L. E. Starr, Professor $330 3270 3600 12 M. O. llooinson, Professor 2700 2700 9 ·R. L. >iunchenk , Professor 2700 2700 12 (Resigned- Vacant) E. S. Winters , Asso . Prof . 2520 2520 9 ,--. l' • P. Woolf , Asst . Professor 2160 2160 9 J . L. West , Asst . Prof . 2160 2160 9 J. E. Green, Instructor 1980 1980 9 w. M. Howell , Part- Time Instr.- 1680 1680 9 w. E. Cotton, Lecturer 1320 660 1980 12 Milo red [bore , Instructor 1200 1200 9 Instructor 1350 1350 9 Secretary and Librarian ~10 1:20 1260 12 Proposed ~4980 840 $28,110 ~33 , 930 Present _~80_ 840 20 ,620 25 ,440 Increase 7,490 7,490 L-_...-:._~ _ "'_~ _____ ."-__ ~ _____________ ~"_~ _ __ L' .... ___ _ _ ___ ,, _ __ ........... __ ."' __ ~ __ pap"e 2 Execut ive Committee Aw,ust 1 , 1940 Following the readinp of the f ore'""oing r psolution, rhich was cluly discussed , s~dci r eso]ution was seconded by Jno . V. Denson , an' ",ras ac10pted bJ un"lnimous vote of those pres ent. Upon motion by Jno . V. iJenson, seconded by F. V •• Hare , a.nd unanimolls vote of those nresent the following r esolution Nas ao()oted : RLSOLUTI ON NO . 2 BE IT R~S()LV=_D J'L THD .c.u'illCLJTI 'r~ ("0,,· l'.l'l'.u~, '.,~ :H J JO,..RJ O~ THU3'1':B:F:S : Thi t the burE"et or the Ao-ricul tural Extensi on Service f or the fis cAl yee.r be~inning July 1 , lQ40, end endiw June 30 , lQ1:.1 , ~s revised by th Li.rector of said Service in coonerati on wi th oi"fi ::!ic1f' Of' the United States Depe.rtment of Agriculture, Bnd as oresented by the Presi dent Oi' the \jolle~e , be no t he s&~e 18 hereby ad09ted . AND , 3i IT r Llh.TH ... Jt Rl!.SOLVED: That the saJ ari es. herein included include the sums pai-l by the sev er'<l counties , the Ale,b:illl"1 Polytechnic Institute and the Dederal Government . ( Adcii tj ons and chant es attAched to cony of budget and f i led as Jart of the minutes of June 3, lQ40 . ) Upon l'otion by H. lJ • . erril. , secondefl. by Jno . i/ . Venson, Bnd ullftrli molls vote' of those , r esent the "01' 0' 'in€:, resolution !J s adopted: RESOLUTI ON NO . 3 B~ IT RES0LVED BY TH~ H.xEC"lTI V- COMMITTEE OF THE BOARD OF TRU"TREB : That all checks sir;ned by M. A. Ulenn, Tr easurer, or under her direction, sh~ll be honored by all 8uthoriz d coll.ge deposita ies . Upon motion by Jno . V. Dens;i(on, seconded by C. S. l,iulver, and unpnimous vote of those present the follo'~ ng resolution was aoopt ed : P~OLUT I O NO . 4 BE I T F.ESULVED BY THE EXECUTIVE COU',;ITT31 uF THl!; BOARD OF TRUSTEES : That L. N. Duncan , President, of the Alabama Polytechnic In~titute , is herEh;y­-' 1.1.lt:-lorized. -nd emp o~re re d to execute the attached l ease f rom t he Auburn Dev elol>T!lent Society, Inc . , for cert ain property described therein, upon the t erms Dnd conditions sta.ted i n c11d" 2ee . UrJon motion by C. S. Culver , seconded by H. D. Merrill , and unanimous vote of those r esent , the meetinf> ac journed. R. B. Draughon Secret ry - - -- ---- - - ... . - -- - - ---. c o P y ALABAMA POLYTECHNIC INSTITUTE Extension Service Dr. L. N. Duncan, President Alabama Polytechnic Institute Auburn, Alabama My dear Dr. Dunca.n: Auburn, Alabama July 30, 1940 Before me is your memorandum of July 27, concerning our budget for the fiscal year beginning July 1, 1940. The changes proposed are itemized as follows: Position Supervisor (men) Supervisor (women) ADDITIONS ProQosed Salary Specialist (child care e~d family life) Accountant's office $3600.00 3300.00 3000.00 600.00 PROMOTIO! S IN SALARIES Name ....,....~ Prese.m Salau Proposed Salary Increas~_ . T. W. Lumpkin $3300.00 $3450.00 $150.00 D. I.. Robertson 2700.00 3000.00 300.00 Harwood Hull 2700.00 3000.00 300.00 H. w. Dearing 2700.00 2850.00 150.00 w. H. Gregory 3300.00 3450.00 150.00 J. c. Frink 2400.00 2700.00 300.00 J. I.. Liles, Jr. 3000.00 3300.00 300.00 R. H. Page 2700.00 3000~OO 300.00 P. G • .Millsaps 1800.00 2100.00 300.00 Eleanor Fryer 1200.00 1320.00 120.00 Maxine Payne 1080.00 1200.00 120.00 Sara Smith 1320.00 1380.00 60.00 R. B. Jeter 1500.00 1560.00 60.00 Mary Carmicha.e1 900.00 1020.00 120.00 Myrtle Good 1500.00 1560.00 60.00 Dorothy Parker 1200.00 1260.00 60.00 Alma Newton 1500.00 1560.00 60.00 Lettie McKay 1080.00 1200.00 120.00 Lucile Coston 360.00 400.00 40.00 Helen Jacob 1200.00 1260.00 60.00 Sarah Howle 1080.00 1200.00 120.00 --- ---. - ---_._ .- -_. _ ..... _ .. -.-- .. ~ . ... - .. -- - - >- -- ....... ~.-- .---- - .-. -...-..-~ ( Name D. D. Vickrey R. E. Martin Leola K. Samford J. R. Parrish T. W. Athey J. M. Bolling M. M. Woodham A. D. Curlee Willie Lou Terrell Marion Cotney Lucille Mallette Josephine Mann Bobbie N. Robbins Elizabeth Tamplin Fay Jones Flora Carroll Evel yn Blake Katherine McCrory Birdie T. Pompey Elliott Robbins John P. Powell Walter C. Odom Lawrence C. Johnson Perley F. Thomas Present S~ Proposed Salaty $2500.00 3800.00 1200.00 3600.00 2400.00 2400.00 4000.00 ( 2700.00 2850.00 2650.00 2850.00 2850.00 2000.00 2400.00 600.00 720.00 720.00 600.00 1440.00 1875.00 1920.00 1875.00 1875.00 1920.00 $2600.00 4000.00 1320.00 3800.00 2700.00 2700.00 4200.00 2850.00 3000.00 2850.00 3000.00 3000.00 2250.00 ~650.00 660.00 840.00 780.00 720.00 1500.00 1920.00 2040.00 1920.00 1920.00 2040.00 The above changes are explained as follows: Increase $100.00 200.00 120.00 200.00 300.00 300.00 200.00 150.00 150.00 200.00 150.00 150.00 250.00 250.00 60.00 120.00 60.00 120.00 60.00 45.00 120.00 45.00 45.00 120.00 Two additonal supervisors were approved, upon your recommendations, by the board of trustees on March 1, 1937. These account for an addition of $6900.00 in salary and $2200.00 in travel, a total of $9100.00. Our Washington office is advocating it. The item of $3000.00 (plus $1000.00 for travel) for a specialist in child C8.re and family life was included after much thought and consideration of the importance of it and also in line with our policy' of strengthening and improving our work with women. Practically all salary increases are for young people. During re­cent years we have made substru1tial additions to our staff, which means that many young people were employed at low s alaries. We are now trying to raise them on their metits and as funds permit. Doubtl ess t his is wise administra­tive procedure. W. H. Gregory, who was recoIT@ended for an increase from $3300.00 to $3450.00, is replacing Dr. R. S. Sugg, ~~ose salary was $3800.00. The change, therefore, is a reduction of $350.00. J. C. Frink is taking Mr. Gregory's place and is being r aised from $2400.00 to $2700.00, or a figure ,$600.00 less than Mr. Gregory was geing paid in the same position. There is a vB.cancy in this particular unit t o be filled l ater by a young man at about $2400.00. J. L. Liles, Jr., came to us l ast year and has ma.de a splendid record. He has his master's degree and almost has his doctorate. His work certainly justified an increase from $3000.00 to $3300.00. Mr. Rufus Page crone to us with the understanding that his salary would be raised at this time to $3000.00. We made him this promise to get him and his work has amply justified our promise. Paul G. Millsaps came at a salary of $1800.00 and certainly is en­titled to a promotion to $2100.00. This is true of Donald Robertson from $2700.00 to $3000.00 and of Harwood Hull from $2700.00 to $3000.00. There is no change in our total budget, except in county funds. Federal and State appropriations are the sa~me for this fiscal year as they were last. It is therefore only a shift, or change, in our use of money. More than three years ago we inaugurated a plan for fully equipping the county offices to increase effectiveness and efficiency of county and home agents and assistants, and to reduce drudgery. With uncertainty as to our funds we made a "lean" budget each year and have used our balance at the end of each year for equipment and supplies. We now have this equipment up to about what it should be and are, therefore, increasing the personnel. In­cidentally, we have made similar or even greater salary increases in forme.r years. Perhaps I should explain that our budget which was sent to you in May was tentative because there was then doubt in Washington as to the amount of Federal money that would be available this fiscal year. There was a threat of a ten per cent reduction. With this pending we were not in position to do more than present a tentative budget. After this threat was removed we LmIT£di­ately presented our final budget which is now under consideration. POD:J Trusting this explanation is clear and convincing, I am - - - -- - -- ~ -.- - ... --- Sincerely yours sl P. O. Davis P. O. Davis Director. I The State of Alabama Lee County THIS AGRE~mNT made by and between Auburn Development Society, a corporation, hereinafter ca.lled Lessor, and Alabama Polytechnic Institute, hereinafter ca.ll ed Lessee, WITNESSETH: For the consi 'erat i on and upon the t erms and conditions her einafter set out, Lessor does hereby lease, let and demise unto Lessee, for the t erm of fifteen years beginning July 15, 1940, the fol10~~ng property: A tract of land described as foll ows: To ascertain the beginning point run from the point where the West property line of College Street is intersected by the South property line of Magnolia Avenue, West erly along said South margin of MagnoHa Avenue as f ollows: South, 88 degrees and 59 minutes West, 604.1 feet; thence South, 88 degrees ~~d 41 minutes West, 615.2 feet; thence South, 88 degrees and 35 minutes West, 472 feet, the point so reached being the beginning point of the property; from s ai d beginning point run South, 6 minutes East, 429.6 feet, along the line of property of Alabama Polytechnic Institute; thence South, 88 degrees and 36 minutes West, 386.5 feet, along line of property of Alabama Polytechnic Insti tute; thence South 114 feet, along l ine of property of Alabama Polytechnic Insti tute; thence South, 88 degrees and 29 minutes West, 505 feet, along line of property of Alabama Polytechnic Insti t ute, to the East margin of Cary Street; thence North, 3 degrees West, along said Cary Street, 416 feet to the mar gin of the Highway known as the Wire Road; thence North, 43 degrees and 40 minutes East, along sa.i d Wi re Road, 177.6 feet, to the South margin of the aforesaid Magnol ia Avenue; thence North, 88 degrees and 35 minutes East, 78$.8 feet, al ong the Southerly margin of said Magnolia Avenue, to the beginning point; bei ng in the City of Auburn, in Lee County, Alab&ma. The annual rental shall be $5,500.00 and it shall be payable as foL _ows, to-wit: On August 1, 1940 ••.••••••••••••••••••• $700.00 On January 15, 1941 ••••••���•���•••••••.••• 600.00 On July 15, 1941 •••••••••••••••.••••••• 4200.00 On Ja .uary 15, 1942 •••••••••••••••••••• 600.00 On July 15, 1942 •••••••••• ••••••••••• •• 4900.00 On January 15, 1943 •••••••••••••••••••• 600.00 On July 15, 1943 ••••••••••••••••••••••• 4900.00 On August 1, 1943 ��••••••••••••••••••••• 700.00 On Janu2ry 15, 1944 •••••••••••••••••••• 600.00 On July 15, 1944 •• ••••••••••••••••••••• 4200.00 On January 15, 1945 •••••••••••••••••••• 600.00 On July 15, 1945 ••.•••••••••••••••••••• 4900.00 On Janu~ ry 15, 1946 ••••���••���•••���•••••••• 600.00 On July 15, 1946 ••••••••••••••••••••••• 4900.00 On August 1, 1946 •••••••••••••••••••••• 700.00 On January 15, 1947 ••••••••���•••••���••••• 600.00 On July 15, 1947 ••••••••••••••••••••••• $4200.00 On J anuary 15, 1948 •••••••••••••••••••• 600.00 On Jul y 15, 1948 ••••••••••••••••••••••• 4900.00 On J , TIuary 15, 1949 •••••••••••••••••••• 500.00 On July 15, 1949 ••••••••••••••••••••••• 5000.00 On August 1, 1949 •••••••••••••••••••••• 700.00 On Janu ~ ry 1, 1950..................... 500.00 On July 15, 1950 •••••••••••••••••••���••• 4300.00 On January 15, 1951.................... 500.00 On July 15, 1951 ••••••••••••••••••••••• 5000.00 On J anuary 15, 1952 •••••••••••••••••••• 500.00 On July 15, 1952 ••••••••••••••••••••••• 5000.00 On August 1, 1952...................... 700.00 On J anuary 15, 1953.................... 500.00 On July 15, 1953 ••••••••••••••••••••••• 4300.00 It is understood and agreed between the parties hereto that the L e ~ sor shall not be required to make any rep. irs to or improvements upon the said property; that t he Lessee will at a.l l times keep all of the buil dings and improvements thereon in as good condition and repair as they now are; and that any default in the payment of any installment of rent, continuing for thirty days, shall authorize the Lessor to t erminate the said lease and the rights of the Lessee thereunder. IN WITNESS WHEREOF, the parties hereto have caused this instrmnent to be executed by their officers who are hereunto duly authorized, in duplicate, on t his 15th day of July, 1940. Attest: s/ ~. T. Ingram Secretary-Treasurer Witness as to Auburn Development Society: s/ Emil Wright Witness as to Alabama Polytechnic Institute: s/ G. w. Wright AUBURN DEVELOPMENT SOCIETY By' xl R. B. Draughon Vice~Presid ent ALABAMA POLYTECHNIC INSTITUTE By' s/ L. N. Duncan President
title 1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute
titleStr 1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute
author Auburn University Board of Trustees
author_facet Auburn University Board of Trustees
id AUbot7419
url http://content.lib.auburn.edu/u?/bot,7419
thumbnail https://cdm17353.contentdm.oclc.org/utils/getthumbnail/collection/bot/id/7419
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spelling 1940 [pdf for printing]: Board Minutes of the Alabama Polytechnic InstituteAuburn University (formerly Alabama Polytechnic Institute); Board of TrusteesMinutes of the Board of Trustees meetings held in 1940.~lCU n \:} COlv.!l',II 'l'T:Q.l'J IVllNUT:E.5 J em1b r y 19, 1940 hesolut i on No.1 - Ac c ept1 g ContrH ct ,No . ~ , Pnys icel trai ning Building Docket tvo . A18bam 'U ,71-F Ee soluti on 10 . ;;; - Acce,bltine: vontre< ct 1.0 . 1, V,Oillen ' 5 .l.ionr i tory uroup > Locke.t i.o • .hl tlbcJil/-; 1 ~, 7 ,- - ~ Re.solt:t i on No.3 - AcceJ:.t i yg Contrr,ct l~o . 3, V.o-r-u-€-n-f ~- -C-e. -nter , ."- '--''''---' 1I0Cl{et 1,0 . AlbbCilll& 1:::'7::'- .I! Hesoluti on No . 4 - .hccept ing ContY-Fct Jw. 1 , Libr E<ry .hduit i ons , Docket 10 . Alabf,rr:.a U 76-F Hf's01ution T:l.o . b - Accel>tir , Con'tr8ct t\o . 1, Inl'i:r!Il::ry bui lo i ng , Loci,(E-t 1\0 . J,labf<DlCi 1~ 77 - .lt' Resoh,t i on No . 6 - :Extension of Ti llie on l.iOCK t J'.J.fl08ffiE. l ~' ?;- -F \I"omen ' s J.)oI'IlIi 0 y Gr oup .h.esolu t i OD No . 7 - Lxt~n,ion of Tinl€' on LocKet I~ ' b@hE.l 1~,?3-F' veterinary Clbs::>r oohl 1es01ution No . 8 - ~~tension of ~ime on Locket hlFbEJa~ 1~75 -F lreneI'81 Clasf.room Duil(l i IJg h~sol~tion ~o . 9 - l'~ten~ion of r i mA on ~ocKet 15b£m~ 1~76 - 1 ' Librc-.I-· .Muui t i on Resol1.:.t i on 1":0 . 10- J->.ccepting the Jmeubtor) urfer on LOCKet hlE-,bhIllE. l}'ni- F GenerE'l C1as::-room Bui1dil'g h.eso1uUon .f\Jo . 11 - Accep t ir.g th Amenoctorj 01'fer OIl LOCK.t iilc,u!:iL18 U .. 76-F Librbr) Adait i on bE-solut i on No . li:.- Cancelling Cuntl'clct for 'l'ickt:-t :l!ile , ~ocket Alhb&II.'.8 1<:71-li l' i e1d Hau &6 Hesolution 10. 13- Conf rrine-: AutLori ty on .PrE si~ en t .JUIlCc.n to J! E~ign 8 Registereu oem1rity Resolut i on ho& 14- Conf'6rriIJg ..huthori t) on .2resic.ent; .J.IunCtll1 to lH;siglJ or Request PaYll'f:··nt on b ~pecit'ieu l'egibter€Q 0ecu1'i ty heso1ution ho . 1::)- H.CCFl't.2Ece 01' lLjlliI,ment, Librfcry AUC1ition , i~O. 1::-:76- 1' .n:esolu tion concerning Jui S~ Orr ' c' el~U st ~~- ------- :EXJ£CLYl'IVl!: COiV1MI'I?EE I'IlIN1JT.li:S January 19 , 1940 'I'he meeti ng W1:W celled to order by the .J:'resident Pro Telll.t?ore of 'I'he Alabama Polytechni c Institute anci on roll c1:l.11 the follouJing answered present : Messrs . T . D. Samford , C. S. Culver, Jno. V. Denson, H. D. Merrill. Absent: Governor :Brank M. Dixon, Messrs . Victor H. Hanson, F . W. Hare. The members named cons titute all of the members of the Executive Comrmbttee of the Board 01' Trustees of the Alabama Polytechnic Institute anci those present constitute a QUorum. The following resolution was proposed by C. S. Culver and read in full: REC;OLUTION NO . 1 A REC;OLU'l'ION ACCKPTING CONTRl-iVI' NO . 2 PHYSICAL 'l'RAINING BUILDING - DOC:r.G!:T NO . ALAdf.!,J.\f1A 1271-F -vVl{Eill~:'iili , on February 16, 1939, the ];xecutive Co:m.mi ttee of the Board of Trustees of '1'he Alabama Polytechnic Institute em;ered into an agreement with Murphy Pouhd Construction Company, General Contr~::tct or, Columbus, Georgia, for the construction of a Physical rrraining Building, Contract No.2, Docket No. Ala., 1271-F, for 'the j:.~abama .?olytechnic Institute, Auburn, A.l&bama , and vVFlE.IiB.Jl.,3 , all work under thi s contra ct haS been completed by the contra ctors according to the terms of said contract, and, iVHE1-ill1.,.;.3 , the Architects have accepted. the Physical Training Building, Contract No.2, as completed according to the plans , s:pecificaticlll.E, contr,-' ct, 2,nd 8.l/p_oved change orders, NOW, TlIEREFOhE , BE IT llliSOLVED, that the Executive Committee of the Board of Trustees of The JUabama Polytechnic Institute, does he::.:eb acce:pt the Physical Tr8ining Building, Contract No.2, end acknowledge the completion bnd b.cceptance of the work described in the af ore::~aid contract. ]'ollowing the readine; of the foregoing resoluti on, whic[J. WciS duly discussed, salCl resolution Wt...S seconded by H. D. Merrill 8nd was adopted with tbe following voting aye: T. D. Samford, C. S. Culver, Jno. V. Denson, H. D. Merrill . And the following voting nay: NONE The President Pro 'Iempore declared said resolution cEo.rriea.. The follow'ing resolution was then introduced and f}rorosed by C. S . Culver and reCld in full: RESOl,U'l'ION NO. 2 A RESOLUTION ACCEPTI NG CON'f MC'l' NO. 1 WOMEN' C; DOIWIl'l:OhY Cil.OlT.c, DOCKE'I' NO . J..lA. 1272-F Page 2 Executive Committee January 19, 1940 VtiBEHEA..S , on Decemoer 20 , 1938, the l!;xecuti ve Commi t-tee of the BOC'.l'd of Trustee.:; of The Alabama Polytechnic Institute ent81·ed into an agreement with Foster' & Creighton, Generhl Contractors, Nashville f 'l'ennessee, for the construction of' C'. Women's Dormitory Groul' kno·wn as Contrcct No.1, Docket JUabt,m::; No. 127:::;- F, fo:c rrhe Alabama Polytechnic Institute , A.uburn , A1.auC:llv3. , ana Wlill':L" , all work underdlis con1,r'C1ct h;s been completuu by ·Lhe contrflcto .1.5 acco.l. &­ine; to the terms of said contr[~(;t, and V'I'FlEIIEFS , the ArchitlB'cts have accepted the Women' s Dormitory Group, Contri:<ct No . 1, ::3..3 completiOd according to the plans, specifications, contract, and approved change order:.>, NOVi, TREIU!..FO.HE, BE IT hESOLVED" that the Executive COIrh"1li ttee of -cpe Board of Tru ~teeG of rrhe Al abc.m8 Polytechni c Insti tute, does hereby accept the Women' s Dormitory Groul_, Con-cract No. 1 c~nd c'(;l(noT.lecCf- tbe cornl)letion f;nQ accept<'lnce of' the work descviued in the eforesaid contrae"'.; . Follo\'.'ing the l'eacanv of the foreeoing resolution, which was du13' discussed , said resolution V!U" seconded by H. D. Merrill and \,!,,'8 ado.l.lt.e,ci. VJi tt ·Lhe iollov.in~ voting aye: T. D. Samford, C. S . Culv8J.·, Jno . V$ Densorl , H. D. lVler~~ill . And the following votine; nay: NONE The President Pro Temyol·e declc red said resolution carrieo. . The following resolution Vle;.,s then pro1)08eo by C. S . Culver BIll} reed in full: l{!:l;SOLU'TION NO. 3 A HESOLU'l'ION ACCEPTING CON1~}(; C'l' NO . :3 WQi:,IEN' S GEN'l':;"l~ - DOGl;"::,T NO . PlA. 1272-11' I'vEE1-J!J-,S , on October 12, 19:)9 , the Executive Committee of the B08ro. of TrusteeG of The AICl.b8Iilf-l Polytechnic Institute entered into an aKreeme n"u with Batson-Cook Company, Genel'B.l Contro ctOl·S, west POint, Geor;::i&, for the construction of reI,sirs and al tP.rations of Socit'l Center , Women' s Donni tory G.r'OU.<I, Docket Ala . , No . 1 2 7 ~ -Ji' , for The JUab. ,ma Pol~rtechnic Institute, Auburn , AlauU.TI1Ci, 2.nc.i. In-lliREJ S , all work under thi s contrCl ct has been cOl1l.}lleted by the contractors according to the tel'IllS of ,:::aici contr:-,.ct, end, WHElill.hd , the ArchitectG have acce1-,ted the viomen' s Center Building, Contrl:lct No.3, as completed according to the plans, specific&tions, contract, and al))roved change orden;. NOV; , TEEr.LT'CL.c;, DE 1'1' IlliSOI..Y£D , that the Executive Cornmi ttee of the Boare. of Trustees of The Alabanl":; £lolytecnnic Institute, does heL'eby ac(;e~t the Women' s Center Building, ContrL ct No.3, and acknmlIedge the completion and acceptance of the work described in t he aforesaid contrHct . Following the I'ee.ding of the foregoing resolution , which was duly discussed, said resolution Wa[l seconded by H. D. Merrill and \,.8S buopteu. v;i tll the follov'iing voting aye: 'I' . D. Samford , C. S . Cuh~er, Jno. V. Dens('111, H. D. Merrill. And the follov, ing voting nay: NONE 'rhe President Pro Tem}Jore cieclAred sa i d reeolution carried . Pa[e 3 Execut i ve Corm,Ii ttee Janu8.ry 19, 1940 '1'he following r8soJution Vias then .!Jro90sed by C. s . GUlVC:ll' ClIj(J recH.! in full : RESOLU'I'ION NO . 4. A .rillSOLU'HON ACCE.!.YJ.'IN(~ CON'l'Rf.CT NO . -L LIBBAHY ADDITIONS - DOCKL'I' NO. AJ.J,.Bl'.iVL 1 276-:F i·.HE1~Ji:J..S , on December 20 , 1938, the Executive COnll[li ttee of' the Botu'd of' Trustees of The JUubi::l.lTl8 Polytechnic Institute e ntered into an hf, r eement wi th B!t.'ice Building Company, General Contract.or, Birming ham, AlA~)mlla , for the construction of Library Addition s , Contr8ct No.1, Docket No . Ala., l276-F, f or' The Alao8ma Polytechnic Im,titute, Au tJUrn , AlatK1me. , and 1iv1iEJJ!Ji.0 , all work under this contrll (;t hUB been completed uy the contractOl's a ccorQing to the terms of' said c:ontrEtct t aTIli , V{HEriEh') J the Architects have accept eo the Li brb,ry Ad.di tions , Gontr~ c..:t No . 1 , as completed according to the ~l Fi n8 , specifications , contract , and aFproveCl change order's , NOI'" THEliliFOM, BE I'l' lill:::OLVL:D , tlwt the Executive Gorruni ttee of the BoarQ of '';:rustees of 'lihe Alab8ma Polytechnic Ins ti tute , does hereby a ccelJl, the i..ibrc1ry Addi tions , Contract No.1, and acknowlede e '{;he completion r:t nd. Cl ccept a nce of the work descri ·oe ci. in tbe afo r esaid contra ct . Following the r eading of the foregoing r8soltct.i on, 'which Waf; duly di8cu8sed, said resolution Vias s econded by H. D. Merrill and was ado.tlt ed wi t h the f ollow­ing voting aye : '1' . D. Samford , C. S . Culver, Jno. V. Denson, H. D. MerrilJ . A.nd the following votin€,; nay: NONE. 'lhe President Pro 'llemllo}'e declar-ed saie. .l'esolution carri en. 'I'he following resolution was then proposed by C. S . Culvel' e.nd rec;d in full : HEoOLUTI0N NO . 5 t_ .tlliSOLTYl'ION .1,-CChP'l)Il~G GON.LiI\.r' C'l' NO . 1 INFI.r11w·S £lUILDING, VOCICJ;~ii. NO. J~Jii. 12.'17-F v,r:::LcL,:" on December 22 , 1938 , the Board 01' 'l'rus tees of 'rhe Al1'lbama Polytechnic Institute entered into an bgreement with Batson-Cook Company, General Contractors , West .point, Georgia, 1'01' the construction ot an InJirmar;y Builciing , Conl.r E.ct No.1, Docket No . Ala . l277-F , for The j:.~abElma Polytechnic Inst i tute , Auburn , illaouma, and v'v1-llirtk~o , all work under t.his contract hc .. i.:i been compl eted by the contre:.dol's ac cording to the t erms of saia. contract , and Vi~nl<AB , the Archite cts have acc8,fH d the IntirmoJ'y Building, Contra ct No . 1, Page 4 Executive Cownittee January 19, 194U as completed according to the plans , specifica tions, contrbct , and approved change order s, NOW , TFJEhJ!..IOli..rc" L.1 I'l' kESOLv.ri:D , that the Exec:uti ve Connui ttee of the Board of 'Trustees of The Alabama Polytechnic Institut e, does hereby accep'L the Infirm.81'Y Building , vontra\..,t No.1, and a cknowled,:;:,e t he completion and acceptance 01' the work escribed in t he afol'esaid contrbct . }<'ollowing the reading of' the fOl'egoing resolution, which was duly discus sed, said resolution was seconded by H. D. Iferrill and. was adopted Vii th tbe follow­ine; voting aye : T. D. Sami'o.cd, C. s . Culver, J·no . V. Denson, H. D. Merrill. And the i'o110wing voting nay!. NOlI)}, The Presiuent Pro Tempol'e decla l'ed said resolution carried . 'l'he following r e solution was then pro.J:.losed by C. S . Culver and reud in full: F~SOLlfrI ON NO . 6 A RESOLUTION M~UES'lING EX'IEN,sION OF TIME ON DOCICl£T ALAB111..,. 1272- :F' WI1Eill!.:'.:;s , The :Federal Emergency Administration of Public Wor'ks ha<.; fixed Octo uer 28 , 1939, for the completion date of the Women' s DOl"lni tOl'Y Group, Docket Alabama l272- F , on the camyus of the Alaoemr-:.. Polytechnic Institute , and Wr.llil~~0 , it i s apvarent tha t the above named 'project could not be com~let e d on the date specif'ie'd in the Offer for t he f'ollowing reasons : 1. The original offer gave only ten months for the completion of the pro ject. 2 . The maBni ~ ud e of the project was such that when actual construction began it became apparent to the architect", and the contractor that t lJe construction woulu re 'iuire more time than they haa estimhted . 3 . The work was delayed when cylinders taken from pours did not meet the tests l'e\;uil'ed by specifications . 'J'he con­s'Cruction of walls w[..s held U l) for a cons i dera ble period pending laboratory tes1,s of concrete specimeru; from the footil16s, and wllEln::fhS , it i R the opinion of t he architects and the contrl:1ctoI' that December 27, 1939, was a reasonalil.e comllletion date for the project . BE 11' RESOLViW BY 'l'fIE Ex-J;;CUrIVE COM1\1I'l'T~E O}<' TIill BOAr,]) OF T'rtU::'TEES OF TEE ALABlJ.vW. POLYT.l!:CHNIC INSTITTYl'L ; that Luthel' Noble Duncan, President of said Institute, be , and he i s hereby authorized to request the }l'eder~l Administration of Public'Works f or all extension of time for the completion of Docket Jllabama l272- t until Decemoer 27, 1939. Following the rea ding of the foregoing resolution, which was duly discussed , said resolution was seconded by H. D. Merrill and was adollted with tbe f'oll ow­ing voting aye : '1' . D. Samford, C. S . Culver , Jno. V. Denson, H. D. lJ1e.crill. [ And the following voting nay: NONE .Page 5 Executive ,COIfUlli ttee J anuary 19, '194U The Pres i dent Pro'rempore declered sai d resolution carried . The following resolutian was then praposed by C. S . Culver anQ recid in Full : RESOLUTION NO . 7 A aSOl,uTION RE~UES'IING ijX'r:i!,N':"IOJlJ OF TIliIE ON DOCKET Al.J.wAMA l27" -F j'dfr.'1lli.kS , The Federal Emergency Administratian 0.1' Public Viio r.l\.s has fixed December 30 , 1939, for the comJ,lletion date 0.1' the Veterinary ClE:.ssroom and Labaratary BUiluing , Docket Alaobma li:"~ 7 3 -1! ' , on the campus 0.1' the Alabama Polytechnic Insti tu'te , and Mllir.EHS , it i s aJ,lpal'ent that the abave n1:lJlled proj ect cannat be campleted on the uate speci fied f a r the fallowing reasons : 1. The constructian wah divided into' t wa contracts, the first of which was f or the baseillent and f oot in' 8 and the second far the suyerstl'Ucture . 2 . 'l'he contract far construction of basement and faotings was campleted an M.ay 25 , 1939 , whereas the apPl'oval of the contract for the superstruct ure did na.t occur until August 2 , 1939 . 3 . Any cons tI'Uction Vriar to' final a.tJlJroval by the PWA would have been upon the respansibility of the institutian and thel'e w,--,s s ome dou'u'G tiS to when the final approval wauld. occut, thus delaying the beginning of canstruction of the superstructure , and WHI!.;RBJhS , the cam)letion date of the contract of' the superstructure was of nece ssity fixed beyand the project completian date alS set ouL in the Offer , a nd \JHEE.£..i,B , the p.L'esent state of constructian due to the abave Ctiut;es is such t hat although the comyletion dat e is past the building ca nnot be completed for s ome time to came, and WlillRLJ3 , it is the opinian of the archit e cts and the cont r a ctor t ha't April 1 , 1940, i s a reasonable completian date for the proj e ct. BE IT riliSOLVlill BY T:H:h hlJ .. c.:U'l'IVE LOMMIT'l'E:b: OF' THE BOiu . D OF 'l'HUST.1l!:S 0] TH1~ ALA&IMH. POLYT1,CHlIJIC INSTlTU'1'1!: ; that Luther Noble Duncan, President 0. 1' the said Insti tute , be , and he i s hel'eby autharized to' re 'iuest the llederal Administratian of Public Vjorks tor an extension of tlme for the completion 0.1' Docket Alabama 1 273-F unt il April 1, 1940 . Follawing the reading of the f oregoi ng resolutian, which was duly discussed , said resolution was secanded by H. D. Merrill a nd was adopted Viii th the fallow­ing voting aye : T. D. S1::l1Hi'ord , C. S. Culver, Jno. V. Deneen, H. D. Merrill. And tbe f ollowi ng voting nayl> NONE The Presi dent Pro Tem}1ore declared sai d resolutian carri e d . Page 6 Executive Oommittee January 19, 194u 'rhe following resolution was then IJro]Josed by C. S . Culver and read in full: RES01U'J.'ION NO . 8 A RES01UCl'ION HE~Lill;STING EKIJEI~ION OF 'I'TIviE ON DOCKET Al.JIJ:W..ivIA 1275-Y W"l:llil®;.s , 'l'he federal Emergency Administration of Public Works hal:l fixed December 30 , 1939, for the comf,letion date of the General C18ssroom Build­ing, Docket Alabam<i 1275- ] ', on the campus of t he AlabG1Tl.a Polytechnic Institute, and V~llif~S , it is apparent that the above named project cannot be com]Jleted on the date specified for the following reasons which have caused unavoidable delay: (' 1.. 'rhe construction was let in two contracts, the first of which was for the footings and the se cond for the sU9srstructure . 2 . In order that construction might begin prior to January 1, 1940, there was unavoidable deley in the ~re para tion of' the plilans and specifications for a structure of this siL:e. 3. A delay in the preparation of plans and specifications caused a delay in the awarding of contract No . 2, delaying the beginning of actual construction until May 19, 1939, and Wml-iliAB, the present state of construction due to the above causes is such that although the completion date has passed, the building cannot oe completed for some time to corns, and WHEh:J!J,S , it is the opinion of the architects and the contractor that April 1, 1940, is a reasonable completion dat.e for the building , if it is to become a useful project, BE IT ~.:r..;SOL\-.bD By 'L'HE J:!:XEGlJTIVl!. COMr,u'l''l'EE OE 'IflE.t30.,.,lcD OE' 'l'.i:tUSfI'~ES OF THE iJ~J3AMA POLY'l'}'CHNIC INSTITUTE; th&t Luther Noble Duncan, Presi­dent of said Institute, be, and he is hereby authorized to re ~uest the Federal Administration of Public Works for an extension of time for the completion, of Docket JUaburna 12'7:::>- F utltil April 1, 1940. Following the reading of the f OJ.'egoing resolution, which was duly discussed, said resolution was seconded by H. D. Merrill and was adopted with the following voting aye: H • . D. Merrill, T. D. ,samford, G. S. Culver, , Jno. V. Denson. And the following voting nay: Ne~ The President Pro Tempore declared said r esolution carl'ied. The following resolution was then proposed by C. S. Culver and read in full: I RESOLUTION NO . 9 Page 7 l!;xecutive Co~ittee J a nuary 19, 194U A REi::iOLurnoN RE""UESTING EXTl!.:NSION OF 'II1VlE ON DO ("1Q;l' .ALAW-liViF_ 1276-F WHEfu--.:J.:uS , The Federal l!:mergency Ad:Qj.inistration of' Publi c Works h s fixed J~ne 20 , 19;)9, f or the completion date of the Library Addition, Docket Alabtillla 1276-]', on the campus of the AlabWlla Polytechnic Institute, and WI-lli...RiJ.,S, it i s apparent that the above named project could not )e com­pleted on the date specified in the Offer for' the 1'ollo'wing reasons : 1. Vlhen the 1'00tings 1'or this s tructure were poured , cylina.el:s taken from various pours did not meet "Ghe t est re y'uil""ed by specifivations . 2 . Constrll ction was stopped for a considerable period until further test s were made and e chan; e order was pproved lOVlerine the t est required by "the specif'ications . 3 . The work ViaS further de.layed by reason of three chanr;es by the contractor in s uperintendents a i' construction. 4 . Work was further delayed by numerous rey'uests f or cham:e order's . 5. The problem of tying the new construction to tha t 01' an old building re,-!uireQ more time than haa. been conte:mplated in the Offer, and WHERr..n0 , for the above r easons it i :::. the opinion of' the ar(;hi l.ects and the contractor that the project could not have been completed and mude u sefu l prior to Decem er 12, 1939, Bl:!: 1'1' .[1.ESOLV~D BY THE .KXECU'l'IvD COl'iIi:;llT'I'l~E OF TI::iE BOAI:W O:F THUS'I'i!;f,S OF THE P.Lpw_4J:ftA POLYT~~CHNIC INbTI'I'U'l'.J!. ; that Luther Noble Duncan, President of said Institute, be, a nd ~e i s hereby authorized to re~u est the Federal Administration of .Public Works f or an extens ion of time f or "the COml)letion of Docket Alaoama 1276- ]"' until December 1 2 , 1939 . Folloviing the reading of the foregoing resolution, which was duly discussed, said resolution was secona.ed by H. D. Merrill and ado.,lJ"t ed with the follow­ing voting aye: T. D. Samfo l-d , C. S . Culver, Jno . V. Denson, R. D. Merrill. hnd the following voting nay: NONE r1'he Presi dent Pro 'rempore decl ared said resolution carri8d . 'I'he f ollowing resolution was then proposed by C. S . Culver' and read in full : HESO~UTION NO . 10 A RESO~U'l'ION AGCEP'l'ING THE .hID.:NDATOrl.Y Ol!}'Iili OF' 'l'HE UNI'1'.c;D S'I'L'l'l!;S TO THE A1Jw.AlVU-\.. POL~ 'l' .i:,CHl.'nC IN,3'I'ITUTE TO hID BY WAY OF· GRtI.Nl; AND LOAN IN ]!"INANCING THE CONSTRUCTION Q:E' A. PLAlIT AND BUI~DING - DOGKEr ALA. 1 275-F Page 8 Executive Committee J a nuary 19, 1940 BE 1'1' llliSOLVED BY 'l'HE, ~c.;lj"TlilVE WMIvII'l"fM OJ!' 'I'1lli BOJ,J;D 01> 'l'HU;.:/llo.LS OF T~.E .ALJ. J.MJ-.. P OLY'l'i.,CID'Jl:C INSTITUTE Section 1. That the .Arnendator~ Offer of the Uni -Led St ates of lUnerica to the Alabama Polytechnic Institute to a i d by way of g r ant cLnd loan in financ­ing the construction of a Classroom Building , a copy of which OffeL' reads as follows , be and the se.me is hereby in all resJ.-lects accept e Ci: " FEDE.l:':JiL KOHK~) hGENCY . Public Works Administration "The Alabama Pol;yt e chni c Ins tit u- e , Auburn, Lee County, Alabama . "Washi ngton, D. C. , Dated : Dec. 4, 1939 Docket Ala . 1275-F "I. Subject to the Terms end Conditions (PWA Form No . 230 , as amended to the date of this Of1'er) , which are made a part hereof, the United StLtes of lUnerica (herein called the ' Goverrunent ' ) hereby offel's to aiCi in financing the construction o f a buildi ng including necessary e ,~uipment (hel'ein called the ' Project ' ) , by maki ng a gr ant to The Alabama Pol}~echnic Institute , Lee County, Alabmna (herein called the ' Applicant '), in the amount of 45 percent of the cost of the Project upon completion, as determined by t he Commissioner of Public Works (he rein called the ' Commis­sioner' ), but not to exceed , in any event , the sum of " 79, 200 . " 2 . By acce1:)tance of this Offe r the Applica nt covenants to complete the Project with all practicable dispatch , and in any event .by December 129, .~- 1939 . "\ 113 . This Offer i s maCie subject to the express condition that, if t he Commissioner shall determine at any time thG.t the Applicant h1::l.s paid or agr eed to pay , whethel' directly or indire ctly , a bonus , commission or fee to any person, f irm or coryoration f or attempting to procure an approval of the Applicant ' s appli cation, or f or alleged services in procuring or in attempting to procure such ayproval , or f or a ctivities of the nature commonly k nown as lobbying performed in 'connection wi t h the application, then the Commissioner shall have the right , in his discretion, t o rescind this Oft'e!' and any agreements resulting herefrom, and. , in t he event of such reSCission , the United St5t es of America shall be under no i'urthei' obliga­tion he reunder . "4. The a ccept a nce of this Offer by the J:.pJ:!li cant shall effectuate a cancellat ion of the cont r ct created by the a (;ceptance of the Offer dated December 17 19:35 , made by the United St2.tes of America to the Apylicant : Provided , that the cancellation of such contract sball not impail' or vi tiate any a cts performed or proceedings taKen thereunder prior to such ce.ncellation, but such a cts or proceedings Hl.ay be continued under the con­tra ct cre8ted by the a cceptance of t his Off'e,,' . " UNI'.1.'ion 0'1'. _,~ 0} l-il\/ill_,IC,;'. "]ede.L'allorks AdLlinis!'rator "By E. Vi . Clark Acting Commissioner of Public Vvorks" Pa ~e 9 Exe cut ive Committee J a nuary 19 , ~940 Section 2 . Th t said Alebama Polytechnic Ins titute agrees to abi ue by a l l the Terms and Conditions of said of'1'e.1' , includiI1.g the Terms a nd Conditions annexed thereto and made a part the r eof . Section 3 . That the Secretary of' the Executive Committee of the Board of Trustees of the J\.lab<.:t11l - Polyte chnic I notitute be and he is her eby authori zed and direct ed forthwith to send to the Federal Works Agency of Publi c Vv or ks Administr ation three certi fied cop i es 0 1' thi s Resoluti.on and three certified cop i es of the proceedings of this Execut ive Conimittee of the Board of Trustees of the Alab2ID6. Polyte chni c Insti tute in connection \ii t.h t __ e C'c,·e .. ,ti. :C.C8 of sai d offer as may be re.,uested by the Red,enF.0~dmini "tration. I '. D .- f ord , PI' si ent Pro Tem~)ore of t he Board of Trustees of the Alab·::.ma Polytechnic In,sti tute Followi ng the reudinG of the f'oreooin,; resolution, which Wi:il'5 duly discudded , said resolution wa,:> seconded by H. D. Merrill a nd was a dopt ") cl wi th the follow­ing voting a ye : T. D. Sam:ford , C. S . Culver , Jno . V. Denson, H. D. Merrill. And the foll owin:;s voti ng nay: NONE The President Pro Teltl ;.,lOre decl:-,recl said r esolution carri ed The followill6 resolution wa - t hen proposed by C. S . Culver i:J.nd reed in full : RESOLiffION NO . LL A HESOLU'rION ACCEpTING 'I'Illi AlVI};NDJ' .. TORY OFF H O:F T& lJNIT.~D S'rh.1ES TO 'l'RE jili!iliJ:',M[:,. POLYT'SCHNIC INSTI'l"Ul'E TO AID BY WAY OF GHANI' .AND LOI .. N IN FINANSI NG THE CONS'rrlWCTION OF A .LIBRAHY ADDITION DOCKt!,'1' ALA. l276-F BE IT .RI!;SOLVJ:l..D BY Tflli .EX:ECiffIVE COi.Vl1II'l1frJ:t~.J:l~ OF THE BOJiJill Q}l T.8.usrl'.i:.'.,E~'; Q] 'I'm ALABAMj-',. .POLY'I'~CHNIC IN,sTITUTJ!.: Section 1. That t he lilllendatory Offer 0 1' the United St e 't8s of 11111eri C:i t o the Ju a-Jtilll.8. Polytechnic Ins titute to aid by way of gr a nt a nd. l o&n in fina nc­ing the construction of a Library Addition, a copy of' which Offer reads as follows , be and the same i s hereby in &11 resjJ8cts accepted : lfF.J.'.:DEHHL WORKS AG.El\f(;Y "PUBLIC ViOflK,) lillNIINISTRA"l'ION "The Alabama Polytechnic Institute , huburn , Lee Gounty, _41abame "Washi ngton, D. C. Dat6d : Jan . ~ , 1940 Docket No . Al a . 1"=2-=776--=:2- - "The United States of America hereby offers to amend the contra ct c,real..ed by Page 10 Executive Eommittee January 19, 1940 the acceptance by The Alabama Polytechnic Instii tutie, Lee County, Alabama, on September 29, 1939, of' the Offer lUe.de by the United States of America and dated September 16, 1939, oy striking out, in lines 3 and 4 of Paragraph 1 of said Offer, the words tf construction of an addition to a libr:~ry building ' and insertin-6 in lieu thereof the words 'construction ot an addition to and improvements of a library bUiluing.' "Ul\J""I'.L'ED S'1\"..'I!'-,':; OF )lVLhi-{I CA "Fi!.DEPJ\L wORKS .iillMnaS'.L'RA'1'OR "By E. W. Clark Acting COimnissioner-of pUblic Works" Section 2 . 'I'hat said Alabama l)olytechnic Institute agrees to abide by all the Terms and Conditions oit; said on'e:c , includinG the Terms and Concli tions annexed thereto and made a part 1:;hereof. Section 3 . ThA.t the Secretary of the .l:!:xecutive Committee of' the Board of 'l'rustees of the AlaDffiua Polytechnic Institute be and he is .hereby author­ized and directed forthwith to send to the Federal Viorks Agency of Publi c Works AdministrA.tion three certified cO}lies of thiB Resolution and three certified copies of the proceediI16s of this Executive Co:mrnittee of the Board of Trustees of the Alabama Polytechnic Institute in connection with the a cceptance of' said ofter as may be reQuested by the Federal Works Administration. 7.""'lJ, r~ T . D. Samford, President r'ro Telnpore of the Board of Trustees oi' the Alaoam ?olytechnic Insti tute Following the reaalllg of the foregoing resolution, which VI"6..3 d.uly discusseci, said resolution was seconded by H. D. Merrill and adopted with the follow-:­ing voting aye: '1' . D. Sa.'lli'ord, C. S . Culver, Jno . V. Denson, H. D. Merrill. And the 1'olloifJing voting nay: NONE The President Pro Tern ore declared said resolution carried . The following resolution was then pro20sed by C. S. Culver and r~ad in full: RESOLUTION NO.1..r 12 A RESO.LUTION (;AHGELING CON'l'lli>~C'1' COj:.1iJLET.c. FOH TI CKET li'I.LE UNUErl }!ViA DOCKET ALAbillvlA 1271-F WHERElhS, on July 14, 19~~9, The Alabama PolytechniC Institute entered into a contract with the .American Seating COlllpany, Dirmingham Alabama , for a ticket file to be used in the Physical Training Building, Docket Alaba.ma 1271-F. Wl{KREAS , after the contract agreements haJ been executed , the Athletic Department realized that it was necessary to have a type of file which the American Seating COID}any was not i.:!ble to furnish [ , Page 11 Executi ve ,CorrL."'7l.i ttee J a nua ry 19, 1940 NO~,' , THEllEJ:t'Olhl , BE IT H,ESOLV~D by the BOd,rd of Trustee::> of The Al abama Polytechnic In·stHute tha t Luther Noble Duncan, Presi dent , be dnd he i s hereby authorized t o requ e s t of the Federa l Emergency Admini stration of Public Works that he be allowed to cancel this Contra ct No . 4- 4 , in the amount of iJ;28G . GG , Docket Alabama l 271- F , complete , Sa,1l8 oeinG agreeabie "\,i th both parties to '('he contrG.ct . ]'olloNin.iS the redding of the foregoing resolution, which w'as duly di s cussed , said resolution was se conded by H. D. Merrill a nd adopted with the follow­ing voting aye: T . D. Samford, C. S . Culver, Jno . V. Denson, H. D. Merrill. And the followin.s voting nay: NO}E The President Pro Tempore declFl.red said r esolution carried . The followine x'esolution was then pro posed by c. S . Culver and r ec.d in full : RESOLU'rIOl'l" NO . 13 A RESOLUTION BY 'nili .EX.ECU'iTvE COlVlr.1IT'I'EE OJ! T:I::Ii BO.h.ttD OF ThUi:3TEE~") 0 'l'J-fu ALAi31-llilh . .20Lyr b.,CliNIC INS'llI'l'lfl.'.c.; CON}.l!;t{h:ING AU'l'HORI'l'"Y: ON DOC'I'On L. N. DUN CAl'if , PRl!.t3IDEN1' , '10 .n..o0IGN A J:iliGlb'.L' e:ltbD SECURI'l'-y' BE 1'1.' REbOLv.h.D, by the executive cornmi ttee of the Board of Trustees 01' the Alab'-:>.f1l8 Polytechnic Inst itute that .1 . N. Duncan, President, 01' such person as may be d cting as such, i s h ereby authol 'ized ana empowered to sell a nd assign a certa in United S"tat es security , such security beint,; a gold bond of a ~p50 . 1j1j denomination, bearing 4:4 percent int el'tJst issued under the Fourth Liberty Loan a nd beuring the seri a l No. 67 , 760, now or herea'fter regi stered on the books of the 'llrea:3ury Depart ment and with respect to which the Treasury Department a cts as the transfer agent , in the name of t he Alabama Polytechnic Institute , Auburn, Alabama , or which may now or here ~ft~r be aSS i gned to it . AND BE 1'1' FURTHE:.a .tlliSO.1VED, tha t any and all ass i g rrments of the above des cribed security reg i stered in the name of , or aSSigned to, thi s corpora­tion hereto:tore or here' ft er made by the above - na111ed offi cer , are hereby rat ified and confirmed . Following the reading of the l 'oregoing resolution, whi ch was duly discussed , said. r e solution vms seconded by H. D. Merrill and. aaollted wi th the i'ollow­ing voting a ye : T. D. Samford , C. S . Culv'3r, Jno . V. Denson, H. D. LVlerrill. And the following voting nay: NOm.: The President Pro 'llempol.'e declared said resolution carried . The following resolution was then proposed by C. S. Culver and read in full : HESOLV1'ION NO . 14 A RESOLUTION BY 'I'BE EXE'<.;lfnVE COivIMI'J:'.l'bL 0}1 T:Hi£ BOJJill 0 THUS'l'~l!;.s m '.l'Illi ALABA.tVLA ?OL·Y'I'.!:..CHNI C INS'l'I'l'[),l'.b: CUI\J"}'~RHING AU'I'HO~-tIIY ON .1... . N. DUNGAN .t>RE 'IDlGN'l', TO i-uSSI GN Oh ~.E,NJ£.sT .t"AYi1JENr OF .-J. u; CIFIJ.r.:D rtEGIS'l..!.l,J.',D .s~CU.tlITY . Page 12 Execut ive Committee J anuury 19, 1940 I3E rr RESOLv.lW , liY the Executive COlluni ttee of the Boa:r.'u of Trustees of the Alablillla .Polytechnic Institute that L. N. Duncan, President , or such person as may be acting as such, be and he is hereby authorized and empowered to sell and ass i gn or to re ~uest payment or" the f ollowing described United St ates security regi stered on the books 01' the Treasury Department , with respect IDO which the Trea;3ury Department a cts as the trdn.s1·er agency , in the mUlle of, or assigned to 'llhe Alabama Polyo:.echnic Institute , Auburn, _LUa.bama Title of Loan Seri al Number Denominb.tion Form of Registr ati on Jfourth Liberty Loan 62,760 "50 . 00 Ralph F. Boyd 4t % bond of 193 - 38 AND BE IT IURI'BER RESOLVl!;D , that any and all assignments and re \d.U88ts for payment of the above- described security, heretofore or hereaft er made by the above-named officers , are hereby ratified and contirmed . Following the reading of the f oregoing resolution, which wa~ duly dis cussed , said resolution was seconded by H. D. Merrill and ado~ted with the follow­ing voting aye : T. D. Samford , C. S. Culver, J no . V. Denl:lon, H. D. Merrill. An.c1 the following voting nay: NONE The President Pro Tempore declared said resolution carri ed . The f ollowing resolution was 'Ghen proposed by C. S. Culver and read i n full : RESOLUTION NO. 15 A IlliSOLU'lIION m' COMPLEl'ION lU® A.CC}l:::PTA.NCE OF 'rIill DELIVERY .AND INSTALLid'ION OF E'tUIPM£:N11 J:tOR TJ-lli LIBR.AHY ADDITION, DOCKET ALAB~~ 1276-F. VVBEREAS , on May l~ t 1939, the Execu"t;ive Committee 01' the Board of Trustees of The JUabaml:J Polytechnic Inst itute entered into the following contracts for the delivery and instdllation of e'luipment fot iBhe Library Additions , Alabama Polytechnic Institute, Auklurn, Alabama , under PWA Docket JU 0."'1'''' 1276- ]'. James A Head ••. .•• • ••• .••• • • COliJT~i..:-~C'I' NO. 3 Lovemen, J oseph &. Loeb ! •• ••• CONTRACT NO. 2 .j;;1 , 595. 46 194. 61 WHE?..EAS, all work under these contracts has been cOlupleted by the con­tractors according to the terms of' said contracts and WIDJREA..3 , W. T. Ingram, Accountant &. J?urcha.3ing Agent , Alabama Polytechnic Institute, has accepted the equipment as complet ed accor ding t o the speci fi ­cations , contra cts, and approved change orders . NOR, TEEHEFOKE , BE IT R.l!.;SOLVED , that the Board of Trustees of The A.laballlet Polytechnic Institute , does he eby accept the equipment f or the Library Additions and acknowledge the comgletion and acceptance of e ~uipment described in the aforesaid contracts . l I Page Ul ~xecutive Co@ni ttee January 19 , 1940 Following the reading of the foregoing resolution, 7,-hich was duly discussed , said resolution was seconded by H. D. Merrill and adopt ed with the follow­ing voting aye: 'I'. D. ,Samford , C. S. Culver, Jno . V. Denson, H. D. Merrill. And the following vot i ng nay: NOr~ The president Pro Temvor e declared said resolution Garried . The Secretary r ead. the i'ollowing relluest from Miss Orr: til should like to appear bef ore you Friday morning . I had mentioned thi s previously to Judge Samford and lr. Draughon. You may call me at telephone 165 after 9 : §O Friday morning . 'rhanking you f or this cons ide r ation, I am Your~' very sincerely, Edna J . Orr" Upon the reading of Miss Orr' s rec,uest the Committee entered into a discussion in which it was t he opinion of each of the members present that the Committee was entirely willing "to oive Mi ss Orr a hearing but that it was Deyond the powers oi' the Committee to take any action ul)Ol1 Mi ss Orr' s ca8e by reason of the previous hearing , wi th investi gation and the unanimous action of the Board of Trustees upon that matter. Mr. Culver reque;:,.t; ed permi ssion 01' the Chainnan to leave the meeljlng in order to keep an important business appointment in Montgomery at noon. He further relluested th&t his o.fJinion t o the effect that the E:re cutive Committee had no authority in view of "the previous a ction of the Board of Trust ees to r eopen Miss Orr' s ca'3e be lll':ide a part of' t he minutes of this meeti ng . Both of Mr. Culver' s re '-.!.uests wei'S grant ed and he ret i red . The retirement of Mr. Culver again left the COIluni ttee without a '-.!.uorum until the arrival of Jud.ge ] '. W. Hare who was delayed by m01ior trouble . In the absence of a lluorum the committee \.Arent into informal r e cess until J ud.ge Hare arrived at 11: 45 A.M. it lluorum being present, Cha ir'men Samford asked IvIiss Orr what she would like to say to the Committee . Miss Orr asked the Committee members and Doctor Duncan if' they had any questions or suggestions . There were no Cluestions or suggestions . Miss Orr t hen re quested t hat she be reinstated in her position by reason of the circum­stances of her dismissal. It was the unanimous opinion of' the Committee that in view of the previous action by the Board of Trustees upon the same rellue st that it had no power or authority to grant Mi ss Orr' s request . Miss Orr t hen restated her re lluest that the Coramittee reopen her case on the grounds th&t she was submitting new and Lo ~, jecti ve evidence to refute what , in her opinion, had been purely sU0j ective evidence upon which the BOCtI'd of' Trustees haa reached its decision. After a very lengthy hearing in whi ch various members of the Co@nittee explained to Miss Orr that the Committee had no authority to reopen a lluestion ul)on which the Bottrd had unanimously a cted , the f ollowi ng r esolu­tion was proposed by Judge Merrill and se conded by Judge HaTe, a net adop"ted by unanimous vote : Page 14 Executive Committee January 19, 1940 WHE.r'Ji:AS , the Board oi' Trustees has acted ,u'pon the re'iuest of Miss l!;dna Orx' for reinstateD~ent, AND , WRE.l:U!J;.5 , the Executive Committee is a sub- division of that body whose actions must be confirmed by the Board, BE IT RESOLV@ BY 'I'm ,©CEWTIVE COMldI'rrr.;:';.E. OF' 'I'HE BO.rlI-ID OF rl'RUS'l'EES that it has no authority to reopen a matter ulJon which the whole Board of' rrrustees has acted. Miss Orr then rey'uested that she be furnished with a copy of the action of' the Committee . Judge Hare then moved that Miss Orr be furnished with a copy of the action of the Committee. This motion was seconded by Judge Merrill and voted unanimousmy. Judge Merrill then made a Qj.otion to adjourn , seconded by Mr. Denson , unanim.ous vot e by the Committee, and so ordered by the Chairman. H. B. Draughon Secretary I EX]:!;CUTIVE CO . il T'I'EE MIJlJUTES FEBRIT .ARY 16, 1940 Resolution No . 1 - Accepting the P...mendatory Offer for the Women ' s Dormi tory Group - 1272-F Resol ution No. 2 - A cce~ tance of Equi pment for t he St adium and Fiel d House - l 27l-F Resolution No . 3 - Accept ance of Equipment fo r t ile Dormitory Group - l :::72-F Resolution No . 4 - Accept ance of Equipment for t he Far.m Engi neering Bui lQing - l 274-F Resolution No.5 - Accept ance of Equipment for the I nfirmary Building - l 277-F EXECIT'I'IV:E; CO U\I.ITTEE I illTES ebruary 16, 1940 The meeting wa called to order by the PreSident Pro Tempore of The - Alabama Polytechnic Institute and on roll call the following answered present: Messrs . T. D. Sa~ord , C. S . Culver, Jno. V. Denson, H. D. Merrill, F . W. Hare Absent : Governor Frank • Dixon, Dr. Victor H. Hanbon The members named constitute all of t he member s of the Executive Committee of the Board of Trustees of the Alabama Polyt echnic I nstitute, and those present constitute a quo~~ . The following r esolution was propo sed by F . ~ . Hare an- rebd in full: RESOLUTI ON NO. 1 A RESOLUTION ACCEP'I'I NG THE :ENDATORY OFFER 0 THE UNITED STATES TO THE PLJJ3.AlllA POLYTECHNIC I KSTI'IUTE TO .AID BY WAY OF GRA IT Fl~D LOM IN FIN_~C I NG THE CONSTRu CTION OF A WffiWEN ' S DOFMITORY GROU.P , DOCKET JU.ABAMA 1272-F Be it Resolved by the Executive Committee of the Board of Trustees of the Alabama Polytechnic I nstitute . Section 1. That the Amendatory Offer of the United St at es of A.m.erica to The Alaba...ro.a Polytechnic Institute to aid b way of grant and loan in financing the construction of a Women's Donui to r y Group , a copy of which Offer reads a s follows , be and the same i s h ereby in all respects a ccepted: "Po w. 93719-1 "FEDERAL WORKS AGENCY "PUBLIC WORKS .A.DYlIHISTR4TIO "'l'hc lUabama Polytechnic Inst i tute, Auburn, Lee County, Alabama "Wa shington , D. C. Dated: J anuary 25 , 1940 Do ket No . Ala. 1 272-F "1. .sub ject t o the Terms and Conditions (PWA Form No . 230, a s amended t o the dat e of t his Offer) J which are made a par t hereof , the Uni ted St ates of America hereb:>" offer s to a i d in fi nancing t he constrllc­tion of five buildi nt!,; s , and alterations to one building, i ncluding necessary eQuipment and landscapi ng (herein called t he "Project" ), by making a gr ant to The Alabama Polytechnic I nsti tut e , Lee County, Alabama (Herein called the "Applicant"), i n the amount of 45 p ercent of the cost of' t he Proj ect ,upon completion, as determi ned by the Connni ssioner of Public Works (herein called the "Commi s s ioner"), but not t o exceed, i n any event, the sum of ~256,500 . ! And t he followi ng voting nay: NONE page 3 Execuljive Committee February 16, 1940 The President Pro Tam~ore declared oaid resolution carried The following resolution was pro osed by H. D.errill and read i n full: RESOLUTION NO . 2 A RESOLU'l'ION 0]' CO:MPLEI'ION AND ACCEPTAl'lCE OF ThE DELIVERY AND I N3TALLATIOl' OF E~JIP - II ENT FOR THE ATHLEfrc ST.A..DIUM AND TIELD HOUSE DOCKET ALllBliNiA 1271-F VJHEREAS , on July 14, 1 939 , the Execu t i ve Comrni ttee of the Board of Trustees of The Alabama Polytechnic I ns titute entered i nt o t he f ollovv-ing contracts for t he delivery and i nst allation of equi pment for the At lletic Stadi um and Field House, Alabama Polytechnic lnsti t ute , Auburn, Alabama , under PWA P' Docket .~ab ama 1271- F . J ames A. Head , Inc . Bi rmi ngham, Alabama Contract No . 4- 2 $581.08 ViHEREAS , all the work und.er these contra cts has been completed by the con­tractors accord.ing to the terms of s aid contracts and WHEREAS , W. T. Ingram, Account ant and Purchasing Agent, Alaberna Polytechnic I nsti tute , has accepted t he e quip''Uent as completed according to the specifi­cations , contra cts , and approved change orders . NO'll , THEREFORE, BE IT RESOLVED, tha t the Board of Trustees of The Alabama Polyte chnic I nstitut e , does hereby a ccept t he equipment for the At hletic St adium. and Fi eld House and acknowl edge t he completion and a ccept ance of e quipment described in the a f oresaid contra ct . Following the reading of the fo regoing resolution, which was duly discu s sed, s a i d resolution was seconded by Jno . V. Denson and was adopted vlJi th the following voting aye: T. D. Sarnford , C. S . Culver, Jno. V. Denson, H. D. Merrill, F . W. Hare . And the following voting nay: NONE The PreSident Pro Tempore decl~ ;red sai d resolution carried The following r esolution waS proposed by F . W. Hare and read in full: RESOLUTION NO.3 A RESOLUTION OF COMPLETI ON AND ACCEPT.Al-J'CE OF ThE DELI VERY AND I NSTALLATION OJ!' E~IPlviEl'J'T FOR ThE VlO ill'J ' S .OORiIJII TORY GROUP , DOCKET ALAB.MlA 1272-F 'page 4 Executive COIIDIlittee February 16, 1940 Vfr~ , on July 14, 1939, the Executive Committee of the Board of Trustees of The Alabama Pol ytechnic Institute entered i nto the following contracts for t he deli very and installation of' eQuipment for the Vomen' s Dormitory Group t Docket Alabama l272-F, Alabama Polytechnic Institute , Auburn, Al bama. Loveman, Jo seph & Loeb, Binningham, Alabama Louis Pi zitz Dry Goods Company, Birmingham, Ala. E. E. Forbes & Sons Piano Company Bi rming.i-J.am, Alabama Benson Plumbing & Heating Com mny , Auburn, Ala. R. D. King, Atlanta, Georgia (Contract assigned to R. D. King from Max Wright Company, Atl anta, Georgia , Contrhct Contract Contract Contract No. 2-5 10 . 2-& No . 2- '7 No. 2-8 December 2, 1939) . Contract No. 2- 9 James A. Jiead , Inc., Birmingham, Alaoama Contract No . 2-10 VlliEREAS , all the work under these contracts has been completed by the contractors according to the t erms of said contra cts and VlliE..'li.EA.S , W. T. I ngr am, Account ant and Purchasing Agent, Alab8lUa Polytechnic Institute , has accepted the equipment as completed ac cordi ng to the specifications, contra cts, and a~p roved Change orders . NOW , THJ:!J:mFORE, BE I'r RESOLVED, that t he Board of Trustees of The Alabama Polytechnic Institute , does hereby accept t he equipu ent for the Women's Dormitory Group and acknowledge the completion and acceptance of equi pment described i n the afuresaid contract. Following the re&ding of the foregoing resolution , which was duly discussed, s aid resol tion was seconded by C. S. Culver and was adopted with the following voting aye: T. D. Samford , C. S. ~ulver , Jno. V. Denson, H. D. r errill, F. W. Hare . And the following voting nay: NONE The President Pro Terrwore declared said resolution carried The following r esolution was proposed by F. W. Hare and read i n full: RESOLUTION No.4 A RESOLUTION OF CO {JPLE'I'ION AND ACCEPTANCE OF THE DELIVERY .AND INSTALLATION OF EQUIPMENT FOR THE FABlVI ENGD'<.J!,ERING BUILDING, DOCKBJr JiLABAlvJ.A l274-F ~1IEREAS , on July 14, 1939, the Executive Comaittee of the Board of Trustees of The Alabama Polytechnic Institute entered into the following contracts for the delivery and installation of eQuipment for the Farm Engineering Building, Alabc.ma Polytechnic Institute, .Auburn , Al ab8l11a , under PYlA Docket Alabama l274-F. I page 5 Executive Corilluittee February 16, 1 9 ~O Lovffinan , Joseph & Loeb , Birmingham, Alabama - Contr6ct No . 3-1 ~1iEREAS , all t he work un er these contracts hes been completed by the con­tr~ ctors accJrding to the terms of said contracts and 1,:HIEREAS, w. 'r. I ngram., Accountant and. Purchasing Agent, Alabama Polytechnic Institute, has accepted the equipment as completed according to the specifi­cations , contracts, and approved change orders . NOV" THEREFORE, BE I'l' Rb.SOLVED , that the Board of 'llrustees of 'l'he Alabp.JIl8 Polytechnic Institute, does hereby accept t he equi pment fo r the Farm Engineering Building and acknowledge the completion and acceptance of equipment described i n the afores id contract. Following the reading 01' t he foregoing resolution, which was duly discussed, said resolution was seconded by C. S. Culver and was adopted with the follol<lJlng voting aye: T. D. Samford , C. S. Culver, J no . V. Denson, H. D. Merrill , F. . • Hare . And the follo Jing voting nay: NONE The President Pro Tempore declared said resoluti on carried The following resolution waS proposed by F. W. Hare and read i n full RESOLUTION NO . 5 A RESOLUTION OF COMPLETION AND ACCh'PTANCl!! OF THE DELIVERY .At D I NST.ALL.ATION OF E(,JJIP.11ENT FO THE INFlRi'fl.ARY BUILDING" DOCKET JU..ABJ.'\J.V1A 1277-F WHEREAS , on July 14, 1939, the :E~xecutive Cormnittee of the Board of Trustees of The Al abama Polytechnic l nsti tute entered into the follo'!'li ng contra ct s for the delivery and installation of equipment for the Infirmary Building, Alabama PolytechniC Institute , Auburn, Alabama , und.er PWA Docket Alabama 1277-F. Loveman, Joseph &. Loeb, Birmingham, Alabama Louis Pizi tz Dry Goods Comflany, Birmingham, .Ala . Benson Plumbing & Heating Company, Auburn, Ala. R. D. King, Atl anta, Georgia (Contract assigned t o R. D. Ki ng from Max Wright Company, Atlanta, Georgia , December 2, 1939) . McKesson & Robbins, Inc . , Binuingham, Alabama Westinghouse X-Ray Corporation, Atlanta , Georgia James A. Head , Inc. , Binningham, Alabama Contract No. 2-1 Contract No. 2-5 Contract No. 2- 6 Contract No . 2-7 Contract No . 2-8 ContrGct No._ 2- 9 Contract No . 2-10 WHEREAS, all the work under these contracts has been completed by the contractors according t o the terms of said contracts and I page 6 Executive Committee Februar 16 , 1940 WHEREAS, W. T. Ingram, Accountant and Purchasi ng Agent, Alabama Polytechnic Institute, has accepted the equipment as completed according t o the speci­fications, contI' cts, and a proved change orders. NOW, THER.t!.-l!·'ORE t BE IT RESOLVED, that the Board of Trustees of The Alabama Polytechnic Institute, does hereby accept the equipment for the Infirmary Building and acknowledge the completion ruld accept ance of equipment described i n the aforesaid contract. Follo\Aiing the re- ding of the foregoing resolution, which was duly discussed, said. resolution was seconded by C. S. Culver and waS aaopted ith the following voting aye: T. D. Samford , C. S . Culver, Jno. V. Dells��on, H. D. Merrill, F. W. Hare . And t e following voting nay: NONE The President Pro Tempore declared said resolution carried Upon motion by Jno. V. Dens-:>n , seconded by C. S. Culver, and unanimous vote of t hose resent, the meeting adjourned . RBD/d ? A, d----- 7 t ___ __ R. B. lJraughon Secretary Per: ~~ Berta Dunn Acting Secretary - ~- - '---- - :arch 16 , 1940 Resolution No. 1 - Acceptance of Equipn.ent for the " " " " " ....,tadiUIll and Fi 6ld Hous€. - Lovket .Habama l271-F No . 2 - Acceptance of Equipment for the VIO en ' s Dormitory Group - Locket Al bama l 272-F No . 3 - Acceptance of Equipn1ent for the Farm Engineering Buil ' ing - Lo kat A.labama l2.'74- F No . 4 - Acce~ tance of Equipment for the General Classroom Buila.ing - Docket Alabama 12'75- l'1 No . 5 - Acceptence of Gener&l Cla ssroom Building - Contract 1 0 . II - Docket Alabama l2'7o-F No . 6 - Acceptance of Equipment for the Infimary Building - . Docket Alabama l277-F Marcil 16, 1940 The meting was cal l ed t o oraer by the ~res i ent Pro Tern ore of The Al abama Polytechnic I nstitute and on roll call the follo\ving answered pres ent: Messrs . T. D. Samford, C. Culver , J no . V. Denson, } . W. Hare . Absent: Fr ank M. Di xon, V. H. Hanson , H. D. Merrill. The members named constitute all of t he members of t he Executive Committ ee of the Board of Trustees of t he Al8.bama Polytechnic Institute , and t hose present cons titute a quorum. The f ollowing r esolution was pr oposed by C. S. Culver and read in full: R:&,SOLUTION NO . 1 A RESOLJ"TI U 0- COHPLETIO A\JD ACCEPTlU CE OF THE DELIVERY .AlIiD I STALLATION OF EQUIPMENT l'OR CUN 'RAC'l'S UNDER THE STADIUM hi D FI .M.D HOU::'E, IX)<J.tCEI' hLABAlYlA 1 271- F' WiEREAS, on Jul y 14, 1939, the Executive Comnuttee of the 0 r d of Trustees of The Alabama Polytechnic Institute entered into t he following contracts for the deli very and installati:m of equipment for t he Athletic St adium and Field House, Docket Alabama 1271-F, Alabama Polytechnic Institute , Auburn , Al abama. Loveman, Jo seph nd Loeb Bi n uingham, Alabama . • • • • • • • . • • . Contract No . 4-1 Roberts nd bon BiYillingham, P~abama . • • • • • • • • . • • • .Contract No. 4-3 Sou t hern Desk Com~any Hickory, North Car olina . • •• Contract No. 4- 5 WEiliREAS, all t ne lAork under t hese c:mtracts has been completed by the con­tractors according to the terms of said c(' ntra cts and VvEERF;AS , W. T. I ngram, Business IVlanager, Alabcu'Tla Polytechnic I nstitute , has accepted the equipment as completed accor ding t 'J t he specifications, contracts , and a pproved change or ders . NOV;, THER ()Ill, Bl, IT SvLVIill, thClt the BOE, rd of Trustees of The Alabama Polytechnic I nstitute, does hereby accej,.t t he equi pment f or the Athletic St adium and Fi eld House and a cknowledge t he com letion and acce-ptance of equipment described in the aforesaid cJntr acts . FollovJ i ng the reading of t he f oregoing resolution, ~';h ich was dul y '€ii s cu ased , said resol ution was seconaed by J" . V. (! en~o n and was adopted \"i th the f'ollov;ing voting aye: T ... D. Sami'ord, C. 8 . Culver , Jno . V. Denson, F • . ~ • .. are . And t he following vuting nay: N01(E, The President Pro Tbmpore declared said esol uti on carried • ... - - - -. --.- ~-- - - - - - . -~ .. £ ............. - - ......... _- ._------- -- - - page 2 Execu tive Co.mn i ttee .1arch 16 , 1940 The follovnng resolution was then pr020sed by C. S . Culver and read i n full : RESOLUTI ON NO. 2 A RESOLUTIO OF CO WL:iiTION AJ.I.l1) ACCEPTANCE OF 'mE DELI VERY AND I NSTALLATI ON OF EQUI PNJ.ENT FOR CONTRlWTS UNDER Th- v-or l]11J" ' S DOElVlI'IORY GROUP , OOCKl!,T AL.ABftl'lA 127 ~ -F WREREAS , on July 14, 1939, the Executive COlmnittee of the board of Trust ees of The Alabama Polytechnic Institute entered into the follo¥,-ing contra cts for the delivery a nd installation of e Qui pment for t he Viomen' s 10rmitory Group , Docket Alabama 1272- F, .Alabama Polytechnic Ins titute , Auburn, Alabama • Loveman , Joseph and Loeb . Birmingham, Alabama • Contr~ct No . 2-1 Contract o . 2- 2 Contr Cict No. 2- 3 Contract No . 2- 4 ~~, all the work under t hese contracts has been completed by the con­tractors according to. the tenms af said contr acts , and Vl- EREAS , W. fr. Ingram, Business tanager, Alabama Polytechn i c Institute , has accepted t he e quipment as completed according to. the specifications , contra cts, and approved chenJe orders . NOVl , 'Y.d:BREFOHE, BE I T RESOLVED , that t he Board of Trust es af The Alabama Polytechnic I nstitute , does hereby a ccept the equipment for the Women ' s Dormi tory Group and acknowledge t he completian and acceptance of equi pment described i n t he afaresaid con tracts . Follo'wing the reading of the foregoing resalution , wh i ch was Quly discussed, sa i d resolution wes seconC:ied by F. 'L Hare ane. was ad.opted v;i th the fol J01dng voting aye: T. D. Samford , C. S . Culver , J no . V. Densan , ' . V, . He.re . And the fallowing vating nay: NONE The President Pro TelLpore declared sai d. r€solut.iorl c2.rried . The fa l lol',.ring r esolutior_ 1',88 tlen propo sed by C. S . Culver and. read in f ull : Rl:!EOLUTION NO . 3 A RJISOLU'l'ION Oli COWJPLbTION AIJD ACCEP'l'.A!\CR OF TH.} DllIViliY U\D HiS'IJ,LLATION OJ: Ec;"UIPM}ITI~ T }i'OE CONTHI c'rs UN:CEF~ TIlli FARM ENGI 7IlP~N G BUIUiI NG, roCKET j'LIJJfJ.;.h. U '74-F l.HEREAS , on July 14, 1939 , the Executive COllIDJi ttee of the board of Tru stees of The .Alabrillla PolytechniC Inst itute entered into the following cantract s for the deli V8ry and installation of e 4,uipment for the IfpI'lli En~ir'pering Building, Docket J~abbma 1274- F, Alabamc Palytechnic Institute, Auburn, P..lab8llla Southern Desk COllipany • • Hi ckory, No rth Caroline ._ ........ - - --- -. .~ .. ~ -..... __ ___ _ ~. ___ . _. *h __ ... _ .... ________ . Contre ct fO . 3- 4 Contrc-.ct No . 3-5 page 3 Executi ve Corurui t.tee iVi.arch 16, 1940 lIH:ERl'.AS , all th \'lork under these contrc:cts has been completed by the con­tractors sccorciug to the t erms of said contrc cts , a.nd YH£REJ-LS , VI. T. Ingram , Business f '~anager , JUa b 5lltE' Polytechni c In;::;ti tute , has accep t ed the equipment as completed according to the specifications, contrl:lcts , f:lnd bpproved change orders . 'OW, TIIhRLFOrtE, BE; IT F..ESuLVED, th t the Board of Trustees of The Alabama Polytecbnic Institute, does hereby accept tt:e equipment for the F'arm Engineering Building and ackno,hJle -ge the completion and acce~ tance of equipment described in the aforesaid contrBcts . Follo"\\:ine the r eading of the foregoing resolution , which was duly discussed, said resolution Vi6S seconded by ' . W. Hare and was aaopted VIii. th the fOlloVoi.ng voting aye: T. D. Samf ord , C. S. Culver, Jno . V. Denson, F . W. Hare. An.O the fo l lov, ill e.: voting nay: NONE ThE Presid.ent Pro Tempore declared said resolution carried . 'l'be follo1fo:ing resolution waS then propo s ed by C. S . Culver and read. in full ; RESOLUTroJ:: NO . 4 A REBOLOTION or CO WU 'rION 1:,£ D ACCJQ?'l'JJ'lCE OE' THE D:ELIVRRY J'--.ND IN~T;;LLAC'l'ION OF :E\,UI PNiliNT :tOR CON'IP.. ACTS m DER 1'HL GENJEpL CLAbSHOOM BUI LDING, WCKE'r PL BPl'vi);. 1 275-F tiiHEEEAS, on July 14, 1939 , the Executive Committ be of the board of Trust ees of The Alab8ma Polytechnic In3ti tute entered into the foll01i,ing contracts for the delivery and install a tion of e Qui pment for General Cla s sroom BuilCl ing, Docket P~6bmlla L :,75-F, Alabama PolJ'technic In~ ti tute, uburn, Alabama . Loveman, Jo s eph and Loeb . 0 ••• 0 0 •• Contra ct o . 3- 1 Birrningham, Alabama Sou thern Desk Company • • 0 • • • 0 • • • Contre' ct No . 3- 3 Hickory, :North Carolina l/;,HEREAS , all the v.ork under these contracts has been completed by the con­tractors according to the terms of said contracts and V,HEREP.8 , W. T. Ingram, BUSines s Manager, Alab rna Polytechnic Institute , has accepted tbe eQuipment as completed according to the speCifications , contracts, and approved Change orders . NOW, TI-JJ!:RILFORE, BE IT RLSOLVFJ) , thi.<t the Boa r d of Trustees of The Alab rna Polyt.echnic Ins titute, does hereby accept the equipment for the General Classroom Builning and acknovrledge the completion and acceptance of e (~.u ip ­ment described in the aforesaid contre cts . · Follo\l>ing the re6.ding of the foregoing resolution, which 'was Ciuly Ciiscu bed , said resolution was seconded by F . Vi . Hare and was a dopted 'wi th the i'ollo\'!ing voting aye; T. D. Samford , C. • Culver, Jnoo V. Lenson , F. IV . Hare . And the following -voti ng nay: NONE page 4 Executi -v€ Conmti ttee March 16, 1940 The Pre ident Pro rl'elilpore aecl/::red said resolution carried . The fo1lowin~ r esolution was then proposed by C. 5 . Culver and read in full : RESOLUTI ON NO . 5 j;. RESOLU'I'IO ACe I 'ING 'rilE GEN:EW.L CLA S~ROOM BUILDIKG eOl';TRi.CT 1\0 . II . :COCK:E,T ALABJ;WlA l~ 7 5 -F \\EERMS, on lvlay 5 , 19~;9 , the Executi vE: Committee f the Board of Trustees of The hlabamCl Polytechnic I:n :::ti tute entered into an agreement wi th B tson­Cook Company, I n c . , Vlest Point , Georgi a , fo r t he c .mstruction of 8 General Classroom BuilCling, ContrEct o . II, for The Alabama Pol ytechni c I nstitute , Auburn, Alabama , and V,liEREJ;S , al l Vliork under t h i s contrl::1ct hab b een completed by the contractor according to the terms of said Cuntrl: ct , and -\IDREfJ , Til], Architects heve accepte the G neral Classroom Building as completed according to the plans , speci fi cat i on s , contract , and approved change orders , NOW, WERLFO E, BE IT REE:OLV J) , that the Board of Trust ees of The Alabama Polytechni c Institute does hereby accept the General Classroom u i l -i ng and acknowl Fdge t he completion and acceptance of the work des cribed i n the aforesai d contract . FollClA.ing the reauing of tbe foregoing r esol ution, v"hich was duly discussed , said resolution was seconded by F . • Hare and was adopte wi th the fo l loVlJing voting aye: T. D. Samford , C. S . Culver , J no . V. Denson, F . I'j . Hare And the foJ.l oviinE voting nay: NONE The President Pro Tempore declared said resoluti oI] carri ed . The following r esolution was then propo sed by C. S . Culver and r ead i n full : RESOLU'l'IOI\ NO . C A. m:SOLU'l'IO I 0 COlVIPLnTION P11D ACCEPTj\NCE OF THE DELIVllRY AND n S'l'.bLLATIOI\J OF Eic{,UIEV1ENT :BOR CONTP.AC'I'S U1~D}i1? THE H!FUIJ'YIJlHY BUILIJING, DOCKET PLAB.A1!IlA l2.77-F ViliEREAS , on July 14, 1939 , the Executive Conrrnittee of the board of Trustees of The Alabama Polytechnic I nstitute entered into the 1'01) o'l.'. ing contra cts for the del i ver and i nstallation of e Quipment for the Infi rmary uilding, Docket P~ab8ma If77-li', JllabbTIla Polytechnic Ins titute , Auburn, Al a bEJIla Loveman, J o seph and Loeb . BiJ'lIlingham, J\labama . Cont ra.ct No . 2- 2 Contract No . 2- 3 Contract No . 2- 4 page 5 Executive Committee flilarch 16, 1940 WH:i!.REAS, a.ll the vork unQer these contracts has been completed by the con­tractors according t o the terms of said contracts , end V'lH1IREAS, W. T. Ingram, Business lY1aIJsger, Alab8Ill8 Polytechnic I nsti tute , has accepted the equipment as completed according to the specifications, contracts , and approved change orders, NOf" 'IliJ]Jill}TOR1., BE IT RIbOLVEIJ , that the Board of Trustees of The Alabama Polytechnic In t-;ti tu-te, doe ' hereby accept the equipment for the Infirmary Bui lding and. acknowledge the completion and acceptance of equipment Qescribed in the aforesaid cont ~ cts. . Following the re8 ciing of the foregoing resolution, which \/Yas duly discussed , sald resolution wa& secondeQ by F . W. Hare and Vias adoptea with the f'ollo1t\ring . voting aye: T. D. Samford , C. S. Culver, Jno . V. Denson, F·. W. liare. And the follov"ing voting n y: NO E The President Pro Tempore declared ~aid resolutio carried. Upon motion by Jno . V. Denson, seconded by F . ' . Har , 8.nd unanimous vote of those present, the meeting adjourned . ~~r~n l-t ---"1 Secretary BOARD MEETING June 3, 1940 Resolution No . 1 - Minutes of Previous Heetings Ap roved It No. 2 - Acceptance of completion of Contract No . 2 and Equipment on Veterinary Laborator~ Building " No. 3 - Purchase of Land ' " II B~adley - Lee County ~uke - Lee County Evans - Lee County Barbour County- Donation Ne~man - Coosa County No. 4 - Budgets for 1940-41 No. 5 - Approval of 1939-40 Catalog " No. 6 Degrees Awarded Approved " No . 7 - Approva.l Honora.ry Degree- Grover C. Ha.ll " No . 8 - Naming Infirmary - John Hodges Drake Infirmary " No. 9 - Memorial to Doctor Drake for Inf'rmary " No . 10 - Pi Kap Phi Fr aternity Lease " No .. 11 - Orr Case II No. 12 - Oil Lease l I BOARD MINUTES June 3, 1940 The Board of Trustees of the AlabarnE. Polytechnic Institute met in its annual meeting in the President I s Home on the campus of the Alabama Poly­technic Institute on June 3, 1940, with the following members present : A. H. Collins, C. S. Culver, John V. Denson, Ro~ert K. Greene, Victor H. Hanson, Fr ancis W. Hare, Paul Se Haley, T. D. Samford. and the following members absent: George Blue, Frank M. Dixon, H. D. Merrill, Edward A. O'Neal . The members n ,ed constitute all of the members of the Board of Trustees of the Alabama Polytechnic Institute and those present constitute a quorum. A quorum being present, Paul S. Haley moved that Colonel T. D. Samford serve as President Pro-Tempore in the absence of Governor Dixon. The motion was seconded and adopted by acclamation. The President Pro-Tempore call ed for order and opened the meeting for the consideration of the business at hand. RESOLUTION NO. 1 .MINUTES OF PREVIOUS :rEETINGS APPROVED r"t- ' Y.../{''( -A (G.S~ J~-~ ,' UpOI'l motion of C. S. Culver, seGendeEi-by P. So. l;iaJey, the following resolution ..was ll:t:lardmously a.dopted :...... ., iJJ.>-~ :~~ ___ ~ HESOLVED: 1. 'rhat the minutes ~~e Board of Trustees on September 29, 1939, V I"- • and October 12, 1939, be approved as recorded. ' v r<- I>0 (""'l J r 2 . ~ That all acts of the Executive Committee of the Board of Trustees as recorded in the minutes of the f oll owing meetings: Noverrber 30, 1939 January 19, 1940 February 16, 1940 be ratified, affirmed, and ~cc epted by the Board of Trustees of the Ala.bama Polytechnic lnstitute. t.hen irrtLroduced and proposed by C. S~ RESOLUTION NO. 2 A RESOLUTION OF COMPLETION AND ACCEPTANCE OF THE WORK ON CONTRACT NO . 2, DOCKET ALA. 1273-F, COVERING THE CONSTRUCTION OF THE SUPEHSTRUCTURE OF THE VE'TERINARY LABORATORY BUILDING AND THE DELIVERY AND I NSTALLATION OF EQUIPMEl~ . page 2 Board W..inutes June 3, 1940 WHEREAS, on May 5, 1939, the Executive Committee of the Board of Trustees of the Al abama Polytechnic Institute entered into a contract with Batson-Cook Company, Contractors , covering the construction of the superstructure of the Veterinary Laboratory BuiJding, and on July 14, 1939, entered into the foll owing contracts for the delivery and installation of equipment f or the Veterinary Laboratory Building, Alabama Polytechnic Institute, Auburn, Alabama: Contract No . 3-1, Loveman Joseph & Loeb Contract No . 3- 2, McKesson & Robbins , Inc . Contract No . 3- 3, McKesson & Robbins , Inc. Contract No. 3-4, McKessoh & Robbins , Inc . Contract No. 3- 3, J ames A. Head, Inc . Contra.ct No. 3-6, Roberts & Sons Contract No. 3-7, Southern Desk Comp2illY WHEREAS , all the work under these contracts has been completed by the con­tractors according to the terms of said contra.cts, and vVHEREAS , the ,Architects have accepted' ,the Veterinary Lahoratory Building as completed according to the plans , specifications , contract , and approved change orders , and WHEREAS , W. T. Ingram, Business Manager, Alabama Polytechnic I nstitute, has accepted the delivery and installation of equipment as completed accor ding to the specifications, contracts , and approved change orders , NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of The Alabama Polytechnic I nstitute , does hereby accept the Veterinary Laboratory Building and acknowledge the completion and acceptance of the work described in the aforesaid contI" ct, and the equipment f or the Veterinary Laboratory Buil ding and acknowledge the completion and acceptance of the delivery and installation of equipment on the aforesaid contracts. Foll owing the reading of the fore oing resolution, ,which was duly discussed, said resolution was seconded by P. S. Haley and as adopted with the f oll owing voting aye: A. H. Collins , C. S. Culver, John V. Denson, Robert K. Greene, Victor H. Hanson, F. W. Hare, P. S. Haley, T. D. Samford. And the f ollowing voting nay: NOl-J~ The President Pro-Tempore declared said resolution carried. Upon motion by P. S. Haley the folloting r esolution was then proposed and r ead in full : . RESOLUTION NO. 3 PURCHASE OF LAND BY p~ABMvffi POLYTECHNIC INSTITUTE WHEREAS , it is necess8,ry for the Alabama Polytechnic Institute to acquire additional property more particularly described as follows, to-vat: w. W. Bradley - Fannie M. Bradley Lee County, Alabama NO. ACRES 200 All that part of the South half of the North h If of Section 7, Township 19, Range 26 , that lies West of the Auburn-Farmville road; and all of th t part of the North half of the South half of Section 7, Township 18, Range 26, that lies West of the Auburn-Farmville publ ic road, and North of Loachapoka Creek; all being in Lee County, Alabama, and containing 200 acres, more or less . Lum Duke - Inez Duke Lee County, Alabama Sixty acres of land off the north end of the east half of t he west half of secti on 12, township 19, range 25 , bounded north by the J esse Talbot land, south by the J:iJn Tom Walker land, east by the Frank Walker l and, an west by the 'rs . Nettie Bedell l and, and being the land conveyed by King Smllford and wife to Ed Williams , recorded in Volume 98, page 390, in the Probate Office of Lee County, Alabama. Alice R. Evcms Lee County, Alabama 60 338 The south one-half of Section 1, tovmship 19 Noth, Range 25 East of the St . Stephens Meridian in Alabam , except 40 acres off of the West and thereof , ~aid 40 acres being one- half mile in length and of sufficient width to include said 40 acr es ; and Iso except 2 acres in the shape of a tri angle in the SW corner of the land herein descrjbed which said 2 acre tract being the same as that conveyed by deed of Martha A. Talbot, et als t J . I . Bedell and recorded in the of fice of the Judge of Probate, Lee County, Alabama, in record of Deeds, Vol. 00, page 155 ; tract described contining 278 acres , more or less, and bei~ in Lee County, Alabama. Also 60 acres of land being all of the northwest quarter, of northwest quarter of Section 7, lying on the west side of the old Auburn-Oak Bowery Road, and 11 of the southwest quarter of Section 6, lying on the west side of said road , all 60 acre tract being in township 19, range 26, in Lee County, Alabama. On all of the above land together with all and singular the tenements , hereditarc,ents and appurtenances thereof belonging or anywise appertaIning. page 3 Board Minutes June 3, 1940 AMOUNT $3,000 .00 450. 00 4, 725 .00 _________ . _____ ._ ~ .... ~ __ 0.----------- j .*---_. --- Bo I'd of Revenue - (Donation) Barbour County, Alabama (Poor House Farm) That certain tract of land situated in Barbour County, .Alabama, about two miles north of Clayton, known as part of the Poor House Farm, conta · ning 180 acres more or less , and )eing further described as southeast quarter of southwest quarter,' north five acres of south-west qUB.rter of southwest quar ter, the south fifty acres of north half of southwest quarter, section twenty-seven; also the north f ive acres NO. ACRES 180 of southeast quarter of southeast quar ter, northeast quarter oJ' southe st quarter, southeast quarter of northeast quarter, section twenty- eight; all in Township eleven, Range twenty- s i.x, and being bounded on north by l ands of W. M. Fenn and Britt, on east by lands of W. M. Penn ani Winn, on south by the Wi nn lands and the sixty acres of the original Poor Farm retained by Barbour County, a.1'ld on west by the public road and lands of Ma~e Herring, Phi l Green and the Winn lands . John T. Newman - Mamie C. Newman Coosa County, Alabama 160 Southwest f ourth of section thirty- six (36), township t wenty- two (22) , range twenty (20), containing one hundred sixty acres more or less . page 4 Board ~ linute s June 3, 1940 AMOUNT Donation 1.00 Follmving the re;q,din of the foregoing resolution, ~vhi ch was duly discussed, s id resolution was seconded by V. H. Hanson and was adopted vlith the f ol l owing voting aye : A. H. Collins , C. S. Culver, John V. Denson, Robert K. Gr eene , Victor H. Hanson , F. W. Hare , P. S. Haley, T. D. S31Uford. And the following voting nay: NONE '1'he President Pro- 'T'empore declared said resolution carried. The f ollo'V'Ting res01\tion was presented by C. S. Cul.ver of the Budget Committee of the Board of Trustees : ~~OLUTION NO . 4 WHEREAS , President L. N. Duncan has presented to the Budget Committee of the Board of Trustees the proposed budget for 1940- 41 f or the Agricultural Experiment Station; for the Agricultura~ Extension Service; and for the College, with the recommendCltion that the President and the Executive Commi ttee of the Bo rd of Trustees be given full authority and power t o act in making such adjustments in the budget for the f iscal year begi nning July 1, 1940 and ending June 30, 191,1, as may be necessary and for making such rearrangements and selection of an adequ te personnel as may be neces­sary for the School of Veter inary, ' edicine, and page 5 Board Minutes June 3, 1940 WHEREAS , the Budget Co~~ittee of the Board of Trustees has exanrined the propos ed budget and recommends its adoption .vi th the exceT tion of t he budget for the School of Veter inary Medicine, THEREFORE, BE IT "IBSOLVED, th3.t t he President an~ the Executive Committee of the Board of Trustees of the Institution are hereby given full authority and power to act in making such adjustments in the budget for the fiscal year beginning July 1, 1940 and ending June 30, 194~ , ~~d such rearrange­ment Cl..nd selection of an adeqm'1.te pars nnel as ma.y be necessary for the School of Veterinary Medicine. Following the re ~ding of the foregoing r esolution, mlich was duly discQssed, said resolution was seconded by P. ,S. Haley and was adopted by the unanimous vote of the meDbers present . Upon recommendation by V. H. Hanson, seconded by P. S. Haley, and unanimous vot e of the members present , the follo"\l'Jing r esolution w s adopted: RESOLUTION NO . 5 APPROVAL OF 1939-40 CATALOG RESOLVED that the Board of Trustees of the Alabp..m.a Polytechnic Institute ap­proves the 1939-40 cat alog as printed with changes in cours es , titles , and r~Dks , as printed therein. Upon re c OlTh~endation of V. H. H&lson , seconded by R. K. Greene, a.Tld unanimous vote of the members present , the follovdng r esolution was adopted: RESOLUTION NO. 6 DEGREES APPROVED RESOLVED that the Board of Trustees of the Alabama Polytechnic Institute approves the degrees awar ded by t he f aculty and the Executive Counci l of the 1940 graduates as per i st f iled with the minutes as a par t of the officic.'l record. RlSOLUTION NO. 7 APPROV,"IL OF HONORARY DEGREE- GROVER C. H.ALL Upon motion by V. H. Hanson, seconded by A. H. Collins, the board unanimously confirmed the award of the degr ee of Doctor of La s, honoris causa, ' pon Grover Cleveland Hall, distinguished editor of the Montgomery Advertiser with the follolving citation: IIUpon Grover Cleveland Hall, n3.tive Alabamian, public servant , and pub1_ic­spirited citizen l~ose genius is recognized throu~hout the at ion , distinguished editor, champion of democracy, unrelenting foe of bigotry and intolerance whose logic",l mind and fluent pen have brought honors upon himself, his state and his bel oved southlcnd; the Alabama Polytechnic IYloStitute confers the degree of DOCTOR OF LAWS, honoris c ~usa.n page 6 Bo rd Minutes June 3, 1940 BE IT FURTHER RESOLVED that all acts of President L. N. Duncan and the individual ::nembers of he Boar d of Trustees in connection with the a ard of the above mentioned degree be am they are hereby ratified and confirmed . Upon motion by John V. Denson, seconded by V. H. Hanson, the following resolution was unanimously passed: RESOLUTION NO . 8 NMiING INFIRl'M.RY In recognl~lon and appreciat ' on of his 53 years of faithful , efficient , untiring, un elfish and remarkably successful service as surgeon and physician of this College from January 2, 1873, up to the day of his sudden death on Feb ary 5, 1926, the Bo rd of Trustees 0 the AlabAlll8. Polytechnic Institute does hereby designate and name the recently constructed and completed college hospital The John Hodges Drake Hospit al; and does hereby ded ' cate the same to his memory, that the thousands of young men and young women who have in the past , knO\YJ1 and l oved Dr . Drru(e, may have thei desire gratified and their requests complied with; and that the youth of this State nd this Country who in the years to come Cl.ttend here as students may learn of this great and gooe mom and receive inspiration from thp, life he lived and the good he did. The President of t he College is directed to h"'ve made a suitable bronze or marble tablet with appropriate inscription consonant with these resol utions and attach same in a conspicuous and suitable place on the wall of said building in token and testimony of this dedication. This Board bel ieves the 53 years of Dr . Drake ' s service as surgeon of this College without missing a morning ~oll call and ,vithout being tardy in at­tendance upon his duties is a record unm tched in the entire Country. Besides discharging his duties in the most faithful, efficient and remarkably successful manner, during these long years of intimate contact 1Nith the students of this institution, Dr. Drake, by his regnant character and Christian conduct and example and his f riendly intercourse, has builded in the hearts and lives of thousands of men an . wonlen, who t rough the years have gone out from this institution, living monuments more lasting than bronze or m rble , the far­reaching effects of which are not meAsured in m terial values, ~~d not bound by the linut ~tions of time. RESOLUTION NO . 9 Moved by C. S. Culver, seconded by V. H. Hanson, and unanimously a.dopted by the Board that this resolution be referred to the officers and members of the Alumni Association with the recommendation that that Association be urged to t ake suitable steps to erect a memorial plaque or p8~~ting in the John Hodges Dr··ke Infirmary commemorating the outstanding services of Doctor Drake to the students of the Alabama Polytechnic Institute for 53 years. ____ .l. • __ page 7 Board Minutes June 3, 1940 Upon motion of P. S. H ley, seconded by V. H. Hanson, and unanimous vote of the members present, the following resolution was adopted: RESOLUTION NO . 10 PI KAPPA PHI FRATERNITY LEASE BE IT RESOLVED by the Board of Directors of Alabama Polytechhic Institute as f ollows: Th ~t the Alabama Polytechnic Institute lease , let ~nd de ·se unto Alpha Iota Club , a corporation org,.nized in Lee County, Alabama, under the laws of Alabama, the following described reBl property, which is a part of the Institute Campus, to-wit: A trC:'.ct of land articularly described as follows : From the point 'where the Northerly margin f Miller Avenue is intersected by the Easterly margin of South College Street, run North 42 minutes East , along s aid margin of s [!,id College Str eet , 216.2 feet to the beginning point ; f rom said beginnin point run North 11 minutes East, along said margin of College Street, 223 feet ; thence South 89 degrees and 49 minutes East 248.2 feet; thence south 11 . "nutes West 223 feet ; thence North 89 degrees and 49 minutes West, 248 .2 feet to the beginning point; in the City of Auburn, in Lee Cou ty, Alabama. on the terms ~nd for the l ength of time set forth in a contract, in the foP_owing form, to- dt: The State of Alabama, Lee County: ~~iEREAS , Alph Iota Club, a cor oration, which is social club whose membership is confined to active members and alumni of Alpha Iota Club of the Pi Kappa Phi Fraterni ty, which s aid Chapter of said Fraternity is located at. Auburn, Alabama, is desirous of constructing upon the property of The Alabama Polytechnic Institute hereinafter described, a house or building for use as a Fr at ernity Chapter House by the members of Pi Kappa Phi Fr at er nity, and has appJied to The Alabama Polytechnic Institute for a le<-1se of said property, and The Alab ;~ma Polytechnic Institute has agreed to lease said roperty to the said Alpha Iota Club upon the terms hereinafter set forth, and Alpha Iota Cl ub has agreed t o said t er 'TIs: NOW, THEREFORE, THIS AGREEMENT made this day of 1940, by and between The Alabama Polytechnic Institute, a corporation, hereinafter referred to as Party of the First Part, and Alpha Iota Cl ub, a corporation, hereinafter referred to as Party of the Second Part, WITNESSETH; For the considerations and upon an.d subject to the terms , conditions and covenants hereinafter set forth and expressed, the pa,rty of the first part hereby lets, leases and demises unto the party of the second part , for and during the terms of fifty years beginning on the ______ day of 1940, page B Board Minutes June 3, 1940 and ending on the, _ _ _ d,ay of_' _____ , 1990, the f oll owing described real estate, to-wit : A tract of l andparticul rly described as follows : From the point where the Northerly margin of Miller Avenue is intersected by the Easterly margin of South College Street , run North L,2 minutes East , along s aid mar gi n of s ai d Oollege Street , 216.2 feet to the , beginning point ; from said beginning point run North 11 minutes East, along s ai d mar gin of College Street , 223 feet; thence South 89 degrees and 42 minutes East 248 .2 feet; thence South 11 minu~ es West 223 feet ; thence North 89 degrees and '49 mi nutes West , 248. 2' feet to' the beginning point; in the. City of Auburn, in Lee County, Alabama. The ter;ms, conditions and covenants hereinabove referred t o, the acceptance of, anda.ssent t o which , shall be evidenced by the execution of t his instru­ment by the party of the second part are: 1 . Within t hree months from the date hereof the party of the second part shall begin, or cause to be be~un , c nstruction on s ai d lot of a house or buil ding suitable f or use as a FraternityCh pter House to be built according to plans , specifications and proposed cost which, ' prior to the beginning of such construction, shall have been approved by the President of The Al abama Polytechnic I nstitute, and shall within t welve , months from the date hereof have caused said build L~g to be f ul ly con­structed and completed in conformity 1vith said plans and specifications and cost, all at the expense or the party of the second part; and if the party ' of the second part shall in any wise f til herein this agreement and th~ terms of this lease shil bllinediately tenninate and any and all of any bui lding material or structure then on said property shall at once become the property of the party of the, f;irst par t , ,but subject to the rights of any mortgagee of the party of the second part to the extent hereinaft er provided . 2., Except as provided hereinafter in par gr aph 8, with respect to temporary room rentals , the party of the second part shall have no r ight to sub- let the property or to convey its interest thereOn by deed or othervrise, or to transfer t o another the right of possession or occupancy, or t o transfer or assign its equity or stA,tut ory right of r edempti on arising out of any mort gage such as is hereinafter r eferred t o or the foreclosure ther eof, un l_ess prior to any such actio 1 or tr sact ion the President of the party of the first part shall have specifically and expressly consented thereto in v'v"ri ting, and such writing sh,qll have been f i led f or record in the office of the Judge of Probate of Lee County, A.labama, and have been indexed as a deed would be indexed; and if the party of the second part shall , contrary to the provisions hereof sub- let the property, or by deed or otherwise convey its interest therein, or assign or transfer t o another the right of possession or occupancy, or transferor assign to another its said equity or statutory r ight or redeption, this contract and the term of t hi s lease shall immediately ternun t e, and all of the I page 9 Board ',linutes June 3, 1940 rights of the party of the second part shall immediat.ely cease and the tit.le to the property, including all improvements , shall vest in the pa,rty of the first part, subject only t.o the lien of any mortgage then outstanding, executed for the purpose referred to in paragr aph numbered 4 hereof; there being no intention that any provision O.l this paragraph numbered 2 shall require the written consent of the President of the party of the first part to the mru<ing of a mortgage such s is referred to in paragraph numbered 4 here'nafter. 3. The party of the second p~rt shall have no right or authority to convey by mortgage to any person its interest in the aforesaid p operty or the building to be constructed thereon unless such mortgage shall embody within its terms the provisions hereof relating to such mortgage and the ob~i gl'ttions of the mortgagee, and making a copy of this contract a part of such mortgage shall be compliance herewith . Nor sh,.ll any such mortgage be made except for the nurDose of obtaining part of t he funds wherev 'th to p y for the construction of the house or building herein­above referred t and to secure a debt which shall not exceed d 7,5~O, OO principal , to be repayable over a period of not exceeding 20 years from the date of the mortgage, and except for the purpose, within said period, of refinancing any unpaid balance of sa' d inclebtedness . 4. In the event thckt the Alpha. lot Club, for the purpose of securing funds ,vith which to make part payment of the cost of construction and furnishing of the house of bui Lding hereinabove referred to, shall convey, by mortgage, its interest in the pro erty hereinabove described, and the holder of such mortgage sh"ll at any time , pursunnt 0 the prOVlSlons of the mortgage and ptlrsuant to the provisions of paragraph numbered 5 hereinafter, foreclosure or cause to be f oreclosed , by sale uncler a power in the mortgage , or under a court decree, the lien of said mortgage, the purchaser at such sale, and persons holding under him, shall and will hold the interest in said property, given to Alpha lot Club by th ' s i..l1strument , free from any r estrictions UpOE. the use of the property or the house or buil ding or ether improvements thereon . 5. In the event that default shall be m"'de in the payment of any debt secured by mortgage upon the interest of Alpha Iota Club in the property hereinabove des'cribed, the holder of the debt shall, at le?st sixty days prio to the taking of any steps l ooking to a f oreclosure of the mortgage lien by sale under the no fer that may be granted by the mortgage or otherwise, give notice , in vTriting, to The President of The Alabama Polytechnic Institute stating the true and actual amount of the debt, secured by the mortgage , th t remains unpaid, nd she,ll be bound to ccept from The AlabillW. Polytechnic Institute, at any time within forty-five days after such writteYl notice sh"'ll have been delivered, the true and ctual amount of Vle debt that is unpaid and thereupon to assign, transfer and convey to The Al_ bama Poly­technic Institute, wi.thout recourse, the said debt , the evidence thereof, the said mortgage and v-mptever interest he may have in the real estate and all property subject to the lien of the mortgage; but , if the amount of such debt so unpaid exceed the sum of $17,500.00 then the holder of the mortgage shall offer to accept said sum of $17, 500 .00 and upon payment thereof vr.i.thin said forty- five day neriod sh,ll m~ke the same transfer, assignment and conveyance of the debt, the evidence thereof, the mortgage and his interest in said r eal estpte. page 10 Bo I'd Minutes June 3, 191+0 If the party of the first part fail to malee such payment within said forty- five day period, the holder of such mortgage shall be authorized t o proceed as he may see fit , and i f such procedure results in a sale of the inter est in the property conveyed by the mortgage , the purchaser at such sale , ann those holding under him shall, as hereinabove provided , hold the interest in the nroperty so purchased free of any r estrictions upon the use of the l ot or any house or other improvements there6n ~ 6e In the event that the party of the first part shall make any such payment as is provided in p ragraph nunme ed 5, above, this contrAct and the term of this lease shall ii11rnedi.qtely termim,.te, and all rights of the Alpha Iota Club hereunder sha.ll immedi tely cease and the title to the SAid lot , together vIith the building and all other improvements thereon, shall immediately vest in the party of the first part, and it sh. 1 thereupon be entitled t o the iwnedi; te and continuing possession of the said property, and neither the Alpha Iota Club nor any erson holding under it shall thereafter have any right in or to any part of the property; but this p ovision sh 1 not deprive the Darty of the first part of a.ny right it may have as the holder of the mortgage and the debt thereby secured . 7. In the event tha.t the building to be const ructed on sai d lot be damaged by fire , windstorm or other casualty, so .that it i s un­inl1abitable , and it be not within 12 months thereafter restored, at the expense of Alpha Iota Club , to a eondi tioh substantially equ 1 to or better than the condition in which it was prior to such darna.ge, this contract and the rights of the Alpha Iota Club and of any mortg gee of the property shall cease nd determine at the expiration of such 12 months period, and the title to the property shall irrnnedi ately ve.st in The Alabama Polytechnic I nsti­tute, subject to no lien of any mortgage , and thereafter t he Alpha Iota Club nOl' I any pa.rty holding under it shall have any right in or to said property, and any part or portion of any improvement that may h ve been put upon the property shall at once become the property of The Alabama Polytechnic Inst ' tute , freed of any mortgage or other lien; .nd rio morteagethat may be outstanding at the' time such damage is .d'ne shell be thereafter foreclosed until and unless there be a restoration such as is herein contemplated. 8. Until and unless the interest of the 9arty of the second part in the property hereinabove described shA.ll have been sold or conveyed in the foreclosure of B. mortgage lien as hereinabove provided, the property hereinabove described, and the improvements thereon, shall not be used for any purpose other than th.qt of a. Fraterni ty Chapter House for the use of meJ"lbers, active and alumni of the existing Alph Iota Chapter of Pi KapDC' Phi Fraternity, and shall not be occupied by- others except thFt guests of the members of said Chapter of said f raternity may -"rom time to time, and t",mpor rily, be permitted to occupy the prernises , and except tnat during thp Sum­mer months intervening bet- een the enc1ing and beginning of the main terl1S of the College Year, the party of the second peat may page 11 Bo I'd Ivanutes June 3, 1940 l et or rent rooms in the bui16ing to be constructed on said prop­erty to any nerson 1'iho shall be , for the time being, in ttend,mce , in eood faith , as a bona f i de stucient of the S mer School conduct­ed by Alabama Polytechnic Institute at Auburn; ann until end unless there she'll be a sale of the interest of t he u?rty of the second p .rt in the foreclosure of a mortp'age as hereinabove urmriried, the house to be constructed on the l ot hereinabove described shC111 at al'.. tirnes be concucted in strict keeT)ing 'lath all the rules and regulations relR.t;n.2" to Frf.'ternity house in gener"l , or to this Fraternity House in n .rticular, t hat h[1.ve beE;n heretofore or may be hereafte adonted by the Fa.culty, or any comlnittee t her eof , of Alabama Polytechnic Institute , or by the Bo .rd of Trustees , or any cOmIT~ttee thereof, of Alab ~ma Polytechnic Institute ; and if at any time the party of the first part , acting by and through its President , after notice to the party of the second part , or to the chief off icer of the Alpha Iota Chapter of Pi Kappa Phi Fr ater ni.. t .y , 8.nc1 after the party of the s econd part or the said chief offi cer shall have had an opport unity to be heard, adjudged and deterrr One thCJt t here h""1s been a violation of the foregoing provision as to the use pno occup .ncy of V.s house , or a violation of 'iny such rule or r egulation , or that the conduct of th e: occupants of the building on t he l ot has been or "rill becoftle ~oral , i llegal or i n 0 _ oosi t ion ~, o the rules Q....'1.d r egulati ons hereinabove referred to , or h s or vall become prejudicial to the interests of' the p rty 0"' th) first part , or that the building has been abandoned for use as a Chapter House by the Fraternity , then in either of. s i c1 events t.he p rty of the firs t p rt m~y at its option, to be exercised by its President : ( 0. ) suspend the right 0'" the party of the second part to use nd occupy said premises 1'0 such time as the Presiclent may deterr-:ine; or (b) terminde this c ontr ~' ct anc~ the term of thi s lease, in which event the resident of the pa.rty of the f irst po. t 5h ~ II "I:d thin sixty days thereafter deterrline anrl f ix the v alue of the improve­ments , incluciing the house, then on the l ot herein bove descdbed, and rithin sixty days after such detern>jnBtion sh 11 h~ve been made either (1) pay to the party of the secone1 oc.rt the allJount so fixed or , i f there be an unsatisf ieo mortgu{e on the property then outsta.nding, the excess of the AJi10unt so fixed over and above the mortgage debt , whereupon the title of thE> party of the second part in and to said lot pnd imm'ovements sh"l.ll irrunedi:-tely v est in en­tiret. y o.no completely in the pC'rty of the f irst Dart'; or ( 2) take possession o.~ the pro~erty a.nd make such use ot" it as it l'1f.y deem proy->er , payinp to th narty of the secone' Pb.rt an aIY!Olmt month1y, to be deter! Jil1f~d by th..., President of The AlAbr1flr3. Polytechnic In-s t,j t.ute , which li'ill over c perior not exceeding ?O years resl11 t in thl? pryment to thp party of the second Dart of the v:;:lue of the iL-nprovements as deternlined by the Presic'ent of A1A.b::-me. Polytechnic Inctjtute, !,lus interest thereon at the r ate of 4% per annum, except that i:[ there be then outstanding an unsatisfied mort gage all of such payments sh&ll be mE,C:e to the holder of the mortgage debt until the same sh2.11 h,qye been fully pAid and satisfied and when, uncier such arrangement , the. full Dayment of the v&lue of the im­provement as so determined , with interest , 5h;.11 hr3.ve been paid either to th, ])crty of the second oart or to the mortgageS', t.he cOIn.nlete title in sai d property ('IUd ;ill improvements shall t once vest in the pp.rty of the first part . "- page 12 Board Li "nutes JUne 3, 1940 The Darty of the:second part shall pay to the p~rty of the first ppr'(, as rental, the sum of One Dollar ($1.00), payable each year, in advance , on the 1st day of October. 10. The party of the second part shall h ve the right , provided this contract and the tern of this lien sh _ll not have theretofore been tern " nated under some provision of this gr eement , to e2..-tend the term of this lease for an additionR.l period of f orty- nine years from the ene' of the fifty year period hereinabove fixed , provirled r the right to so extend she'll be exercised not more than twelve !:tonths and not less th.:Jn six months prior to thl-' eno of the a£'ore­said fifty year tern, the right to be exercised by the giving of a written notice to the party of the n st part . 11. U!>on the ·expiration of the term of this lease a1] im rovements of 'IIhatever kind then upon the lot hereinabove desc1'ibed sh;:tll be and become the property of the party of the first part . 12. 'Wherever in this contract it is proviced thpt action shall be taken or any thing be done by the P esil'ent of the party of the first part , such action mBy be taken or thinp" be done by the pe sons who may t the time be considered and be actinp as the Executive heBd of The Alabama Polytechni'c Institute; or by Us Board of Trustees 0 the Executive Committee of the Boa.rd of Trustees . IN ViITN.vSS V\IH:.:ill.EOF The Alabama Polytechnic Institute, a cornoration, pursuant to resolution ado!>ted by its BOR.rd of Trustees at a meeting held on the 3rd day of June, 1940, hnsca sed this instrument to be exec te for it and in its name by L. N. Dunc::1n , its Presic~ent , ahd Alpha Iota Club, a corporat; on, ecting herein l)UrSuant to a resolution of its :ao .rd of Governors adopted at a meeting held on the 16th d'-',y of May, 1940, has caused this instrument to be execu ed f r it 8nd in it name by Paul Irvine, its Presir1ent , ::mel the parties have c used their respective seals to be hereunto affixed and to be duly attested, :3.11 in Cluplicate , on this day of ___ , 1940. THE ALABAMJI. POLYTECHNIC I NSTITUTE By _ __ .......,......-_ As President Attest : ALPHA IOTl CLUB By----~_rr"--~------------- As President Attest: The State of Al bcuna'l ~ ee County page 13 Bo , d Minute J ne 3, 1940 I, , a Notary Public in and for said County in said State, hereby certify that L. N. Duncan, whose ncur.e as President of The Alabsma Polytechnic Institute, a corporation, is signed to the foregoing instrument , and who is known to me, acknowledged before me on this day that , being informed of the contents of the instrument , he s such officer and "lit.h full authority, volunt arily executed the same for and as the act of sajd corporation. Given under my harld this __ day of ___________ , 19/,0. The State of Alab ma, ~ee County Notrl,ry Public , Lee County, Alabp,ma. I , , a, Notary Pub1ic in and for sai d County in said State, he eby cert ' fy th t Paul Irvine, whose n e as Presirlent of Alph IotFi Club , a corporation, is signed to the foregoing instrument, ,nd who is kno~ to me , acknowledged before me on this d y th t , being info med of the contents of the "nstrument , he a such officer and vdth - full uthority, voluntarily executed the same for and as the act of said corporation. Given under my hand this _ _ day of ___________ , 1940 ~ Notary Public, Lee County, Alab-ma. And thc-.t the Presi('ent of the Alabama Polytechni Inst· tute be and he is hereby authorized ,md empowered to execute f or and in the name of A1C1b8ma Polytechnic Institute a cont Act in the form herejnabove setout. RESOLUTION NO . 11 ORR CASE Chairman Samford then called to the attention of the Bo rd the recommen ation of the Commission on Institutions of igher Educction of the Southern Asso­ciation of Colleges and Secondary Schools vlith reference to the ppeal of Miss Edna J . Orr to that Commission fo ' reinstatement as Professor of l!;ducc'tion at the Alabam Polytechnic Institute. pAge 14 Board . nutes June 3, 1940 The Commission held a hearing on Miss Orr's case at the Biltmore Hotel in Atlanta, Geor gi a, on April 9, 1940, and based its action upon the technicality that whereas Miss Orr h d received verbal notice she had in effect not received written notice within the proper time and adopted a recommendation in the case in the followin~ words : "That the Commission urge upon the administration of Alabama Polytechnic Institute the reinstatement of Mi ss Edna J. Orr on l eave of absence ;ith pyas of Febru ry 1 for six. months thereafter, with the definite understanding that her connection with AlabAma Polytechnic Insti tute will be severed as of Aubust 1, 1940." Upon the reading of the recommendation of the Commission it was moved by A. H. Collins , seconded by P. S. Haley, that no action be t aken. In the gener~l discussion which foll owed, the opinion of the group s eemed to be that the Commission in its hearing had overlooked many f qcts in Ulss Orr ' s case which h d been broUR'ht out by the Speci:'l Com11littee of the Board of Trustees composed of Messrs . Collins , Greene and H .ley, and especially a fact thrl.t Mi ss Orr had admitted that she had received verbal notice and that as a matter or f act Dean Judd had read to her in February 1939 the writijen notice which he finally deli"ITered to her on i u,gust 18, 1939. The opinion was unanimous that there was no justOce in the f indings of the Commission but that since we 'lere members in good st nding of the Southern Association of Colleges and Secondary Schools end since f ai l ure to comply with the recommendation of the Commi sion on Institutions of HOgher Education, however unjust its judgment nu ght be, prob~bly would result in placing this institution on probation, and since the experience of the college during its ecent period of robat ~ on under the rules of the Association for reasons over which it had no control, had been th t other institutions in the state had used the f act to circulat e among prospective students the statement th&.t the work of this institution wa.s not creditable, that it would nerhaps be the best pol icy to acquiesce in the findings of the Co, . ° ssion. After a lengthy discussion of this aspect 0 the question, Mr. Coll ins withdrew his motion and the f ollowing motion was p oposed by John V. Denson and was seconded by V. q . Hanson: ~~, heretofore Miss Edna J . Orr, who was Professor of Education of the Alabmaa Polytechnic Institute was dischar ged for good and sufficient reasons by the Board of Tl~ste e s, and she , feeling aggrieved, thereafter complai ned to the Southern Association of Colleges and Secondary Schools; and, VlliEREAS, the Commission on Institutions of Higher Education of that Associat ion made some investigation of her complaint and had a hearing thereon on the 9th day of April, 1940; and WHEREAS, by letter dated April 22, 1940, o. C. Carmichael, Cha.irman of said Co~~ ss ion advised the President of Alabama Polytechnic Institute that the s aid Commission had adopted a recoJ11ffiend_ tion in the case in the following wor ds : ---.- .. .. .. - - ... - -- ---... - - - ~ - -.. ---~- -. -- - and, page 15 Board Minutes June 3, 1940 "That the Commission ur e upon the adn'.iJ:'1i str ation of Alabama Polytechnic I nstitute the rei nstatement of Mi ss Edna J . Orr on l eave of absence with pay as of February 1 for six months thereafter , with the Aefini t e understanding that her con..rlection "I'd th Alabcuna ~olytech­ni c Institute vnll be severed as of August 1, 1940; fI WHEREAS , Al abama Polytechnic Institute is a member of s aid Southern Associ at ion of Colleges end Secondary Schools; and, ViliEREAS , this Board of Trustees feels t hat the fact of such membership carries vnth it some desire to recognize and comply with recomlllendati ons made by the s aid Commission: NOW, THEREFORE, BE IT RESOLVED 1 . That in acquiescence with the recommendation made by the Commission of Insti tutions of Higher Education of Southern Association of Colleges and Secondary Schools , Mi ss Edn J . Orr be, and she is hereby, considered as having been reinstated as Professo of Education of Alabruna Polytechnic Insti tute as of February 1, 1940, and as on leave of bsence for six months from that date, at the expiration of which time her connection with the Alabama Polytechnic Institute sha.ll be completely severed. 2 . That the President of the I nstitution is authorized and instructed to pay Miss Edna J. Orr the f oll owing sums for the period indicated: February 1-29, 1940 ~ ••••••••••••••• $291 . 66 March 1- 31, 1940 •• ••••••••••••••••• 291. 67 April 1-30, 1940 ••••••••••••••••••• 291. 67 May 1-31, 1940 ••••••••��••••••••��••• 291 . 66 June 1-30, 1940 •••••••••••••••••••• 291 .67 Jul y 1- 31, 1940 •••••• •••���•••••••••• 291 .62 $1750.00 said sum being equivalent to one- half of the annual salary which was being paid t o her as Professor of Education at the Al bama Polytechnic I nstitute . Upon rol l_ call the follovnng voted aye : C. S. Cul ver, John V. Denson, Robt . K. Greene, Victor H. Hanson, F. W. Hare, T. D. Samford. And the f oll owing voted nay: A. H. Collins , Paul S. Haley The President Pro-~empore declared said resolution carried. .... -. . -- ....... - ---. ---- -- - ..... ..-.-""'- -- - _... --. . _ _ _ ._ ~ ~ ...oI .. ~ • ..... ~ __ A RESOLUTION NO . 12 OIL LEASE page 16 Board Minutes June 3, 1940 Upon motion of V. H. Hanson, seconded by C. S. Culver and unanimous vote of the members present , the proposal to execute an oil lease upon certain lands of the Alabama Polytechnic Institute was referred to President L. N. Duncan and the Executive Committee of the Boe.rd of Trustees with pOYler to investigate and to act. Upon motion by C. S. Cul ver, seconded by P. S. Haley, and unanimous vote of those present, the meeting adjourned. R. B. Draughon Secretary EXECUTIVE COMMTTTEE MEETING AUGUst 1, 1940 Resolution .No. 1 - Revised Veterinary Budget II II II No. 2 - Revised Agricultural Extension Service Budget (Copy attached) No. 3 - Authorization for Signing Checks No. 4 - Authorit y for President to ~xecute Lease of Auburn Development Society, Inc. (Copy attached) ( AUfUst 1 , 1940 EXEcunVE; COIJMITTEE The meeting was called to order by the Presi(1ent Pro Tempore of The Al bama Polytechnic Institute and on roll call the folloliring answered present : Messrs . T. D. Samford, C. S. Gulver, Jno . V. 1enson, 1". W. H:lre , H. M. Merrill. Absent : Governor t'ank Iv- . Djxon, V. H. 1-Ianson The members named constitute all of the members of the Ncecutive Committee of the Board of Trustees of the Alabama Polytechnic Institute , and those present constitute a quorum. The f ollmving resolution was proposed by C. S. Gul ver end re'd i n full : RESOLUTION NO. 1 B.b IT FI.:r..SOLVED BY THE EXECUTIVE Cm.L.~ITT:E OF THJ2: 130ARD OF TRUSTEES ; That in line wi th resolution No . 4 adopted by the rloard of Trustees on June 3, 1940 , the budget of the School of Veterinary medicine , and the members of the staff of said School, for the f iscal year beginning July 1 , 10 40 , and enoin[, June 30, 1941, sh011 be as follows : N.A?ili Al L TI'l"LE STATE OTHER T:2.,r\.CHIl:G TOTAL NO . MOS . H. S. Sugg, Dean and State Veterin"rian $1260 ~~3 780 $5040 12 I. S. McAdory, Asso . St8te Veterinaria.n and Prof . 2400 1200 3600 12 L. E. Starr, Professor $330 3270 3600 12 M. O. llooinson, Professor 2700 2700 9 ·R. L. >iunchenk , Professor 2700 2700 12 (Resigned- Vacant) E. S. Winters , Asso . Prof . 2520 2520 9 ,--. l' • P. Woolf , Asst . Professor 2160 2160 9 J . L. West , Asst . Prof . 2160 2160 9 J. E. Green, Instructor 1980 1980 9 w. M. Howell , Part- Time Instr.- 1680 1680 9 w. E. Cotton, Lecturer 1320 660 1980 12 Milo red [bore , Instructor 1200 1200 9 Instructor 1350 1350 9 Secretary and Librarian ~10 1:20 1260 12 Proposed ~4980 840 $28,110 ~33 , 930 Present _~80_ 840 20 ,620 25 ,440 Increase 7,490 7,490 L-_...-:._~ _ "'_~ _____ ."-__ ~ _____________ ~"_~ _ __ L' .... ___ _ _ ___ ,, _ __ ........... __ ."' __ ~ __ pap"e 2 Execut ive Committee Aw,ust 1 , 1940 Following the readinp of the f ore'""oing r psolution, rhich was cluly discussed , s~dci r eso]ution was seconded by Jno . V. Denson , an' ",ras ac10pted bJ un"lnimous vote of those pres ent. Upon motion by Jno . V. iJenson, seconded by F. V •• Hare , a.nd unanimolls vote of those nresent the following r esolution Nas ao()oted : RLSOLUTI ON NO . 2 BE IT R~S()LV=_D J'L THD .c.u'illCLJTI 'r~ ("0,,· l'.l'l'.u~, '.,~ :H J JO,..RJ O~ THU3'1':B:F:S : Thi t the burE"et or the Ao-ricul tural Extensi on Service f or the fis cAl yee.r be~inning July 1 , lQ40, end endiw June 30 , lQ1:.1 , ~s revised by th Li.rector of said Service in coonerati on wi th oi"fi ::!ic1f' Of' the United States Depe.rtment of Agriculture, Bnd as oresented by the Presi dent Oi' the \jolle~e , be no t he s&~e 18 hereby ad09ted . AND , 3i IT r Llh.TH ... Jt Rl!.SOLVED: That the saJ ari es. herein included include the sums pai-l by the sev er'<l counties , the Ale,b:illl"1 Polytechnic Institute and the Dederal Government . ( Adcii tj ons and chant es attAched to cony of budget and f i led as Jart of the minutes of June 3, lQ40 . ) Upon l'otion by H. lJ • . erril. , secondefl. by Jno . i/ . Venson, Bnd ullftrli molls vote' of those , r esent the "01' 0' 'in€:, resolution !J s adopted: RESOLUTI ON NO . 3 B~ IT RES0LVED BY TH~ H.xEC"lTI V- COMMITTEE OF THE BOARD OF TRU"TREB : That all checks sir;ned by M. A. Ulenn, Tr easurer, or under her direction, sh~ll be honored by all 8uthoriz d coll.ge deposita ies . Upon motion by Jno . V. Dens;i(on, seconded by C. S. l,iulver, and unpnimous vote of those present the follo'~ ng resolution was aoopt ed : P~OLUT I O NO . 4 BE I T F.ESULVED BY THE EXECUTIVE COU',;ITT31 uF THl!; BOARD OF TRUSTEES : That L. N. Duncan , President, of the Alabama Polytechnic In~titute , is herEh;y­-' 1.1.lt:-lorized. -nd emp o~re re d to execute the attached l ease f rom t he Auburn Dev elol>T!lent Society, Inc . , for cert ain property described therein, upon the t erms Dnd conditions sta.ted i n c11d" 2ee . UrJon motion by C. S. Culver , seconded by H. D. Merrill , and unanimous vote of those r esent , the meetinf> ac journed. R. B. Draughon Secret ry - - -- ---- - - ... . - -- - - ---. c o P y ALABAMA POLYTECHNIC INSTITUTE Extension Service Dr. L. N. Duncan, President Alabama Polytechnic Institute Auburn, Alabama My dear Dr. Dunca.n: Auburn, Alabama July 30, 1940 Before me is your memorandum of July 27, concerning our budget for the fiscal year beginning July 1, 1940. The changes proposed are itemized as follows: Position Supervisor (men) Supervisor (women) ADDITIONS ProQosed Salary Specialist (child care e~d family life) Accountant's office $3600.00 3300.00 3000.00 600.00 PROMOTIO! S IN SALARIES Name ....,....~ Prese.m Salau Proposed Salary Increas~_ . T. W. Lumpkin $3300.00 $3450.00 $150.00 D. I.. Robertson 2700.00 3000.00 300.00 Harwood Hull 2700.00 3000.00 300.00 H. w. Dearing 2700.00 2850.00 150.00 w. H. Gregory 3300.00 3450.00 150.00 J. c. Frink 2400.00 2700.00 300.00 J. I.. Liles, Jr. 3000.00 3300.00 300.00 R. H. Page 2700.00 3000~OO 300.00 P. G • .Millsaps 1800.00 2100.00 300.00 Eleanor Fryer 1200.00 1320.00 120.00 Maxine Payne 1080.00 1200.00 120.00 Sara Smith 1320.00 1380.00 60.00 R. B. Jeter 1500.00 1560.00 60.00 Mary Carmicha.e1 900.00 1020.00 120.00 Myrtle Good 1500.00 1560.00 60.00 Dorothy Parker 1200.00 1260.00 60.00 Alma Newton 1500.00 1560.00 60.00 Lettie McKay 1080.00 1200.00 120.00 Lucile Coston 360.00 400.00 40.00 Helen Jacob 1200.00 1260.00 60.00 Sarah Howle 1080.00 1200.00 120.00 --- ---. - ---_._ .- -_. _ ..... _ .. -.-- .. ~ . ... - .. -- - - >- -- ....... ~.-- .---- - .-. -...-..-~ ( Name D. D. Vickrey R. E. Martin Leola K. Samford J. R. Parrish T. W. Athey J. M. Bolling M. M. Woodham A. D. Curlee Willie Lou Terrell Marion Cotney Lucille Mallette Josephine Mann Bobbie N. Robbins Elizabeth Tamplin Fay Jones Flora Carroll Evel yn Blake Katherine McCrory Birdie T. Pompey Elliott Robbins John P. Powell Walter C. Odom Lawrence C. Johnson Perley F. Thomas Present S~ Proposed Salaty $2500.00 3800.00 1200.00 3600.00 2400.00 2400.00 4000.00 ( 2700.00 2850.00 2650.00 2850.00 2850.00 2000.00 2400.00 600.00 720.00 720.00 600.00 1440.00 1875.00 1920.00 1875.00 1875.00 1920.00 $2600.00 4000.00 1320.00 3800.00 2700.00 2700.00 4200.00 2850.00 3000.00 2850.00 3000.00 3000.00 2250.00 ~650.00 660.00 840.00 780.00 720.00 1500.00 1920.00 2040.00 1920.00 1920.00 2040.00 The above changes are explained as follows: Increase $100.00 200.00 120.00 200.00 300.00 300.00 200.00 150.00 150.00 200.00 150.00 150.00 250.00 250.00 60.00 120.00 60.00 120.00 60.00 45.00 120.00 45.00 45.00 120.00 Two additonal supervisors were approved, upon your recommendations, by the board of trustees on March 1, 1937. These account for an addition of $6900.00 in salary and $2200.00 in travel, a total of $9100.00. Our Washington office is advocating it. The item of $3000.00 (plus $1000.00 for travel) for a specialist in child C8.re and family life was included after much thought and consideration of the importance of it and also in line with our policy' of strengthening and improving our work with women. Practically all salary increases are for young people. During re­cent years we have made substru1tial additions to our staff, which means that many young people were employed at low s alaries. We are now trying to raise them on their metits and as funds permit. Doubtl ess t his is wise administra­tive procedure. W. H. Gregory, who was recoIT@ended for an increase from $3300.00 to $3450.00, is replacing Dr. R. S. Sugg, ~~ose salary was $3800.00. The change, therefore, is a reduction of $350.00. J. C. Frink is taking Mr. Gregory's place and is being r aised from $2400.00 to $2700.00, or a figure ,$600.00 less than Mr. Gregory was geing paid in the same position. There is a vB.cancy in this particular unit t o be filled l ater by a young man at about $2400.00. J. L. Liles, Jr., came to us l ast year and has ma.de a splendid record. He has his master's degree and almost has his doctorate. His work certainly justified an increase from $3000.00 to $3300.00. Mr. Rufus Page crone to us with the understanding that his salary would be raised at this time to $3000.00. We made him this promise to get him and his work has amply justified our promise. Paul G. Millsaps came at a salary of $1800.00 and certainly is en­titled to a promotion to $2100.00. This is true of Donald Robertson from $2700.00 to $3000.00 and of Harwood Hull from $2700.00 to $3000.00. There is no change in our total budget, except in county funds. Federal and State appropriations are the sa~me for this fiscal year as they were last. It is therefore only a shift, or change, in our use of money. More than three years ago we inaugurated a plan for fully equipping the county offices to increase effectiveness and efficiency of county and home agents and assistants, and to reduce drudgery. With uncertainty as to our funds we made a "lean" budget each year and have used our balance at the end of each year for equipment and supplies. We now have this equipment up to about what it should be and are, therefore, increasing the personnel. In­cidentally, we have made similar or even greater salary increases in forme.r years. Perhaps I should explain that our budget which was sent to you in May was tentative because there was then doubt in Washington as to the amount of Federal money that would be available this fiscal year. There was a threat of a ten per cent reduction. With this pending we were not in position to do more than present a tentative budget. After this threat was removed we LmIT£di­ately presented our final budget which is now under consideration. POD:J Trusting this explanation is clear and convincing, I am - - - -- - -- ~ -.- - ... --- Sincerely yours sl P. O. Davis P. O. Davis Director. I The State of Alabama Lee County THIS AGRE~mNT made by and between Auburn Development Society, a corporation, hereinafter ca.lled Lessor, and Alabama Polytechnic Institute, hereinafter ca.ll ed Lessee, WITNESSETH: For the consi 'erat i on and upon the t erms and conditions her einafter set out, Lessor does hereby lease, let and demise unto Lessee, for the t erm of fifteen years beginning July 15, 1940, the fol10~~ng property: A tract of land described as foll ows: To ascertain the beginning point run from the point where the West property line of College Street is intersected by the South property line of Magnolia Avenue, West erly along said South margin of MagnoHa Avenue as f ollows: South, 88 degrees and 59 minutes West, 604.1 feet; thence South, 88 degrees ~~d 41 minutes West, 615.2 feet; thence South, 88 degrees and 35 minutes West, 472 feet, the point so reached being the beginning point of the property; from s ai d beginning point run South, 6 minutes East, 429.6 feet, along the line of property of Alabama Polytechnic Institute; thence South, 88 degrees and 36 minutes West, 386.5 feet, along line of property of Alabama Polytechnic Insti tute; thence South 114 feet, along l ine of property of Alabama Polytechnic Insti tute; thence South, 88 degrees and 29 minutes West, 505 feet, along line of property of Alabama Polytechnic Insti t ute, to the East margin of Cary Street; thence North, 3 degrees West, along said Cary Street, 416 feet to the mar gin of the Highway known as the Wire Road; thence North, 43 degrees and 40 minutes East, along sa.i d Wi re Road, 177.6 feet, to the South margin of the aforesaid Magnol ia Avenue; thence North, 88 degrees and 35 minutes East, 78$.8 feet, al ong the Southerly margin of said Magnolia Avenue, to the beginning point; bei ng in the City of Auburn, in Lee County, Alab&ma. The annual rental shall be $5,500.00 and it shall be payable as foL _ows, to-wit: On August 1, 1940 ••.••••••••••••••••••• $700.00 On January 15, 1941 ••••••���•���•••••••.••• 600.00 On July 15, 1941 •••••••••••••••.••••••• 4200.00 On Ja .uary 15, 1942 •••••••••••••••••••• 600.00 On July 15, 1942 •••••••••• ••••••••••• •• 4900.00 On January 15, 1943 •••••••••••••••••••• 600.00 On July 15, 1943 ••••••••••••••••••••••• 4900.00 On August 1, 1943 ��••••••••••••••••••••• 700.00 On Janu2ry 15, 1944 •••••••••••••••••••• 600.00 On July 15, 1944 •• ••••••••••••••••••••• 4200.00 On January 15, 1945 •••••••••••••••••••• 600.00 On July 15, 1945 ••.•••••••••••••••••••• 4900.00 On Janu~ ry 15, 1946 ••••���••���•••���•••••••• 600.00 On July 15, 1946 ••••••••••••••••••••••• 4900.00 On August 1, 1946 •••••••••••••••••••••• 700.00 On January 15, 1947 ••••••••���•••••���••••• 600.00 On July 15, 1947 ••••••••••••••••••••••• $4200.00 On J anuary 15, 1948 •••••••••••••••••••• 600.00 On Jul y 15, 1948 ••••••••••••••••••••••• 4900.00 On J , TIuary 15, 1949 •••••••••••••••••••• 500.00 On July 15, 1949 ••••••••••••••••••••••• 5000.00 On August 1, 1949 •••••••••••••••••••••• 700.00 On Janu ~ ry 1, 1950..................... 500.00 On July 15, 1950 •••••••••••••••••••���••• 4300.00 On January 15, 1951.................... 500.00 On July 15, 1951 ••••••••••••••••••••••• 5000.00 On J anuary 15, 1952 •••••••••••••••••••• 500.00 On July 15, 1952 ••••••••••••••••••••••• 5000.00 On August 1, 1952...................... 700.00 On J anuary 15, 1953.................... 500.00 On July 15, 1953 ••••••••••••••••••••••• 4300.00 It is understood and agreed between the parties hereto that the L e ~ sor shall not be required to make any rep. irs to or improvements upon the said property; that t he Lessee will at a.l l times keep all of the buil dings and improvements thereon in as good condition and repair as they now are; and that any default in the payment of any installment of rent, continuing for thirty days, shall authorize the Lessor to t erminate the said lease and the rights of the Lessee thereunder. IN WITNESS WHEREOF, the parties hereto have caused this instrmnent to be executed by their officers who are hereunto duly authorized, in duplicate, on t his 15th day of July, 1940. Attest: s/ ~. T. Ingram Secretary-Treasurer Witness as to Auburn Development Society: s/ Emil Wright Witness as to Alabama Polytechnic Institute: s/ G. w. Wright AUBURN DEVELOPMENT SOCIETY By' xl R. B. Draughon Vice~Presid ent ALABAMA POLYTECHNIC INSTITUTE By' s/ L. N. Duncan PresidentAuburn University Board of Trustees19401940sAuburn University LibrariesEducation—Higher Education; History—1929-1945: The Great Depression and World War IItextpdfBOT_1940.pdfAuburn University Libraries. Special Collections and Archiveseng1940This image is the property of the Auburn University Libraries and is intended for non-commercial use. Users of the image are asked to acknowledge the Auburn University Libraries. For information about obtaining high-resolution copies of this and other images in this collection, please contact the Auburn University Libraries Special Collections & Archives Department at archives@auburn.edu or (334) 844-1732.http://cdm17353.contentdm.oclc.org/cdm/ref/collection/bot/id/7419

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